______________________________ ______________________________ ______________________________ __________
Position Title: Program
Assistant
Programme: FEED
Mobile
Primary Location: Jakarta,
Indonesia
Position Status: Service
Contract
______________________________ ______________________________ ______________________________ ___________
PROGRAMME
SUMMARY:
FEED
Mobile Program
The FEED
Mobile Program is a program that aims to enable 5,000 smallholder farmers, at
least half of them female, to increase their financial and digital literacy in
order to access highly scalable mobile tools which will help them improve the
productivity of their farms and success of their agribusinesses, ultimately
lifting them out of poverty. The FEED Program will develop and deliver a set of
financial and digital (i.e. use of digital devices and channels) literacy
training modules for targeted smallholder farmers across four key value chains
– rice, corn, potato, and chili – with a focus in Indramayu sub-district, West
Java Province, where there are the highest concentrations of smallholder
farmers and the rural poor. Three modules will be delivered to the training
participants – agricultural information, payment services, and financial
literacy – using a combination of digital devices, digital channels, and traditional
classroom training.
The specific objectives
of the project are:
1.
Develop, adapt and pilot five digital training modules in financial and
digital literacy, as well as agribusiness development;
2.
Build a cohort of 10 - 20 financial literacy champions, to
utilize the modules to teach financial literacy
3.
Deliver training modules to 5,000 farmers across a range of
digital and classroom channels, closely tracking farmer utility
4.
Build partnership with local newspapers to publish features
to cover the developments of the Program activities and/or success stories of
its beneficiaries.
5.
Measure the impacts of training interventions
GENERAL
POSITION SUMMARY:
The
program Assistant will collect, organize and manage all program activities
documentation, meeting minutes, reports and administrative tasks of FEED Mobile
program.
ESSENTIAL
JOB FUNCTION:
1.
Compile and arrange the
documents of FEED Mobile program (Filling).
2.
Work closely with the
program manager in the process of monitor and tracking the program budget
(including tracking of monthly projection and tracking of partner’s monthly
payments by collecting invoices and disburse payments), producing reports, and
other program documents that will be produced and disseminate to the partners.
3.
Support the program team in
managing all logistics for program-related meeting, training courses, media
campaign, exhibitions, including identifying venues for training and
accomodation, completing all bidding requirements, arranging necessary transportation,
preparing training materials, arranging snacks and meals and communicating with
participants, managing service contracts and material administration.
4.
Maintain the program filing
and documentation system, including maps, photos documentation/ management and
media monitoring files, in coordination with the Program Manager/ M&E
Coordinator/ Program Officer.
5.
Maintain records of all
contracts and sub-grant agreements.
6.
On an as-needed basis,
translate documents or provide oral transitions from Bahasa Indonesia to
English and vice versa for Mercy Corps staff and visitors.
7.
Support the program team in
handling and follow up the procurement needs, according to procurement
guidelines.
8.
Prepare Media Campaign
documents as needed, in Coordination with Communications Team.
9.
Assist field staff, guests
and consultants in all administrative matters such as vehicle use,
accomodations, and other administrative matters, in coordination with the
Operations Team.
10.
Establish cooperative working relationship with all Administrative
staff so that positions complement each other and lead to greater office
efficiency.
11.
Conduct himself/herself both professionally and personally in such a
manner as to bring credit to Mercy Corps and in no way jeopardize Mercy Corps
humanitarian efforts.
12.
Assist in any other task or duty assigned.
SUPERVISORY RESPONSIBILITY: None
ACCOUNTABILITY:
REPORTS
DIRECTLY TO: FEED Mobile Program Manager
WORKS
DIRECTLY WITH: Program team, communications team, operations team and
finance team.
KNOWLEDGE AND EXPERIENCE:
At
least 2 years of experience is required. Administrative/ secretarial experience
is a plus. The candidate must have strong communication skill, document/ report
writing, very good understanding and skills of English speaking and writing, as
well as Bahasa Indonesia and accounting background. S/he should have pleasant
personality, organized, efficient, proactive, flexible and able to wotk under
pressure and with short deadlines when required. Proficiency in Microsoft Word,
Excel and other computer programme is a must.
SUCCESS FACTORS:
The
ideal candidate will demonstrate a well-developed ability to plan, and organize
task creatively, as well as the ability to communicate with colleagues. A
successful candidate will demonstrate attention to detail, ability to follow
procedures, meet deadlines, and work independently and cooperatively with team
members. The ideal candidate will have a passion for financial literacy/
agriculture issues. S/he will be a team player with a positive attitude towards
problem-solving, ability to wotk with other MC agriculture programs and have a
good sense of humour. Ability to produce creative writing/ article is a plus.
Periode:
January
5 – June 30 2015
Please send your CV to procurement@id.mercycorps.org before 2 January 2015.
Thank you,
Mercy Corps Indonesia
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