United Nations World Food Programme
Indonesia
Vacancy Announcement
15/INS/JAK/EPR/003 (--Extended VA--)
The United Nations World Food Programme, Indonesia invites applications from eligible candidates for the following position:
Position : Logistics & Emergency Preparedness and Response (EPR) Liaison Officer
Contract Type : Service Contract
Contract Duration : 6 months (with possibility of extension)
Duty Station : Jakarta, Indonesia
Rationale:
In early 2013 WFP restructured its support to BNPB and some provincial Disaster Management agencies on activities related to Emergency Logistics Preparedness including:
- Training on Emergency Logistics;
- Logistics Capacity Assessments in a selection of disaster-prone provinces;
- Provision of Emergency Response Equipment;
- Support to BNPB's Data Center, platform for the management of secondary data; and
- Support to BNPB's project on National Strategic Warehouse in Jakarta.
To ensure sustainable development of BNPB capacities, both agencies are developing a three-year strategy and joint implementation work-plan. The proposed strategy aims at strengthening GoI's Emergency Response capacities by:
- Reinforcing the surge capacity of humanitarian actors & strengthening logistics preparedness and response;
- Establishing a national Network of Disaster Response Facilities (Humanitarian Staging Areas) in Jakarta, Medan and Makassar; and
- Capacity Building of the Emergency Planners and Responders.
The responsibilities detailed below are part of this strategy and related work-plan.
Responsibilities:
Reporting to the Emergency Preparedness & Response Head of Unit of WFP Indonesia and to the different officers in charge, the Logistics & EPR Liaison Officer will carry out the following tasks:
| Liaison with the Stakeholders
- Support the Head of Unit in developing communication and coordination activities, preparing meetings and travels and providing other administrative tasks as required;
- Liaise effectively with Counterparts, Donors and Partners about WFP EPR Programmes and provide all necessary support and advice;
- Maintain continuous liaison with GoI's Disaster Management Agencies (BNPB, BPBDs, Ministry of Social Affairs, etc.); organizing meetings, drafting NFRs, drafting letters, notes verbales and official correspondence, etc.;
- Maintain continuous liaison with Donors (OFDA, AIFDR, etc.);
- Maintain continuous liaison with national partners (PMI, private sector, etc.) and international partners (UN Agencies, INGOs);
- Conduct research on various issues regarding WFP EPR Programmes and monitor developments of the initiatives undertaken on these sectors by the governmental, private sector and international partners;
- Attend meetings/conferences on EPR in Indonesia;
- Keep accurate records of meetings, seminars, conferences and field trips, in order to prepare official documentation;
- Coordinate effectively with other donors and International Organizations; and
- Establish an effective communications system to keep all members of the Country Office and key stakeholders informed.
| Information Management
- Draft Monthly programme progress reports for WFP's counterparts, partners and donors; and
- Draft Monthly EPR unit activities reports for WFP's CO management, Regional Bureau and HQ.
| Emergency Response
- Set up, implement and monitor WFP's Emergency Communication Checklist;
- Develop a Reports Matrix for the Country Office for use during emergencies; and
- In charge of drafting executive briefs, situation reports.
| Annual Simulation Exercise
- Design and organize WFP's annual Simulation Exercise (SimEx) to improve Government's (at National, Provincial, District and local level) Emergency Logistics preparedness to respond to major disasters:
? Liaise and coordinate with WFP's main counterparts at National (BNPB) and Provincial (BPBD and Governor Office) levels to organize the SimEx. Have Focal persons appointed for all agencies;
? Set simulation objectives with senior managers of hosting Government at National (BNPB) and Provincial (BPBD and Governor Office) levels;
? Identify, liaise and engage all concerned stakeholders to be part of the SimEx and edit role-guides as needed;
? Prepare, manage and conduct 2 planning workshops prior to the SimEx to ensure scenario, role guides and stakeholders involvement in the simulation;
? Organize, in close coordination with Focal persons from WFP's main counterparts, a 4-days Simulation Exercise (Table Top)
? Organize a one-day debriefing and after action review session to reflect on the scenario and objectives of the SimEx
| Miscellaneous
- Bring appropriate support to WFP Field Operations, including during Emergencies, as requested; and
- Perform other related duties as required.
Core values:
- Integrity
- Professionalism
- Respect for diversity
- Strong oral and written communication
- Teamwork
- Planning and organization
- Accountability
- Creativity
- Client orientation
- Commitment to continuous learning
Functional competencies:
- Ability to work under tight schedules, stressful environment and multi-cultural context;
- Highly motivated with a positive attitude and pro-active problem-solving approach;
- Excellent communication and research skills: collection and analysis of information/data, reports and resumes;
- Ability to travel regularly;
- Ability to monitor and to undertake research about the EPR related issues in Indonesia, in collaboration with governmental agencies, private sector and other relevant stakeholders
- Fully proficient in the use of computer with common software; good knowledge of Microsoft Office Applications (Word, Excel, Power Point)
- Willingness and ability to work closely with governmental agencies, international agencies and partners
- Ability to interpret, analyze and resolve problems
- Knowledge of procedures, reporting requirements and ethical practices of the UN system
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of WFP
Qualifications and Experiences:
Education: University degree in relevant discipline.
Experience: Minimum three to five years of postgraduate in designing a multi-year program or strategy in Logistics, emergency preparedness & response and Disaster Risk Reduction. Professional experiences in humanitarian logistics/preparedness &response, DRR. Proficiency in Windows (MS Word, MS Excel, power point) SAP preferable.
Knowledge: Demonstrated understanding of EPR related areas and excellent in coordinating with Government agency, International agencies. Experience in facilitating/training in DRR is a plus.
Language: Excellent English language skills and demonstrated ability to represent WFP in fora and other external engagements; demonstrated strong analytical and report writing skills.
Only candidates meeting the above requirements are requested to apply. Female candidates are especially encouraged to apply. Applications should be addressed by E-mail to: Jakarta.Vacancy@wfp.org<
All applications should include an updated CV, a photograph and three references and should be received no later than 5 February 2015.
"Only short-listed candidates will be contacted"
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