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POSITION DETAILS
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Position Title:
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Senior Grants Manager
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Office Location:
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Supervisor Name:
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Yen Rusalam
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Supervisor Title:
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Chief of Party
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New or Replacement:
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New
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Replacement for:
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Full or Part-Time:
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Full Time
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Project End Date:
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4/10/2016
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Candidate Identified:
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Date Posted:
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JOB DESCRIPTION
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Pact Overview
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At the heart of Pact
is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable
natural resources that benefit communities.
Now more than ever in its 42-year history, Pact is helping millions of
people who are poor and marginalized discover and build their own solutions
and take ownership over their future.
Pact enables systemic
solutions that allow those who are poor and marginalized to earn a dignified
living, be healthy, and take part in the benefits that nature provides. Pact
accomplishes this by strengthening local capacity, forging effective
governance systems, and transforming markets into a force for development.
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Department Overview
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Pact
exists to help create a world where those who are poor and marginalized
exercise their voice, build their own solutions, and take ownership of their
future. The Indonesia DERAP Team,
contributes to realizing this purpose by:
·
Forging smart partnerships and treating all people with dignity
and respect;
·
Applying organizational policies and regulatory compliance
appropriately and consistently;
·
Facilitating team spirit among colleagues and promoting the
organization through communications;
·
Influencing decision makers through focused, relevant
communications;
·
Continually striving to learn and share knowledge and find small
ways to make the workplace more enjoyable for all;
·
Cultivating and harvesting innovation;
·
Contributing to the organization’s ability to think and act
strategically at all times;
·
Inspiring and spreading our desired organizational culture
across the global enterprise.
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Position Purpose
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Pact is seeking a Senior Grants Manager for a USAID-funded
project to oversee the management of grants to Indonesian civil society
organizations working in the area of HIV/AIDS and capacity development. The
Senior Grants Manager will be responsible for all aspects of the grant
management process and financial oversight of the grants. S/he will play an
important role in strengthening the capacity of Indonesian civil society
through the administration and management of grants and provide technical
assistance to strengthen financial management practices of grantees. S/he
will be responsible for ensuring compliance with USAID rules and regulations
and Pact’s policies. The Senior Grants Manager will manage a team of grants,
finance and administration staff in Jakarta and three additional offices
within Indonesia. This is a national positional The Senior Grants manager
will report to the Chief of Party and work closely with Pact headquarters
office in Washington DC.
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Key Responsibilities
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Administer the full cycle of
grants management which includes management of the solicitation process,
pre-award assessments, negotiation, issuance of the sub-award, monitoring and
compliance visits, and close-out procedures
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Lead and supervise the grants
unit, and finance and administrative team in Jakarta and field offices
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Include applicable special
award conditions in the sub-award agreements
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Select the appropriate type
of grant agreement to the sub-grantee and ensure proper negotiation of the
terms and conditions with the sub-grantees
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Ensure negotiations are
documented via a negotiation memorandum so they become part of the internal
grant files
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Review sub-grantee budgets
and ensure that all proposed costs are allowable, reasonable, and allocable
in accordance with applicable cost principles
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Coordinate with finance
officer with review of financial reporting of grantees
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Lead the development of the
sub-grantee monitoring plan
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Coordinate with Prime
contractor team as needed during the program implementation
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Respond to issues that arise
during the grants program implementation, including modifications, compliance
with terms and conditions, and resolution of disputes
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Coordinate communications
with the donor with Pact headquarters office when responding to inquiries
regarding compliance or other needed clarification on terms and conditions
from the prime award
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Prepare requests of prior
approvals and coordinate submission with Pact headquarters, as
necessary.
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Provide policy guidance and
interpretation of the sub-award agreements for program staff, sub-grantees,
and other relevant stakeholders
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Develop training materials
and carry-out regular trainings with grantee partners, directly or through
capacity development partners
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Ensure timely training of
Pact staff to understand and comply with donor standards
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Ensure that information on
all issued grants and contracts are properly filed and up to date and
maintained within the Pact’s grants and contracts systems as directed by Pact
headquarters, and that regular reports are provided to Pact's headquarters.
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Ensure that all sub-award
files are maintained in an orderly way and stored as per Pact’s regulations.
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Perform other duties as
assigned
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Basic Requirements
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Bachelor’s degree in finance
or management
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A minimum of five years of
progressively responsible grants management experience
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Experience providing
financial oversight to a project with a budget of at least $1 million
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Strong understanding of USAID
grants and contracts policies and regulations
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Proven experience overseeing
the full cycle of grants/sub-contracts management, including monitoring and
compliance visits
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Experience in the
administration and issuance of cost reimbursable agreements, and fixed
obligation grants in accordance with USAID rules and regulations
·
Competence using common
desktop applications such as Microsoft Word, Excel, and Outlook
·
Strong oral and written
communication skills
·
Fluency in English and
Indonesian Bahasa
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Preferred Qualifications
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· Abilities in system and procedure
development and use for managing complex programs
Experience with use of Serenic Navigator and
CRM databases preferred
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Reviewed for
Accuracy By:
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Jonathan
Newton
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Date:
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12/19/14
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please submit your application online to :
regards,
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