VACANCY : Finance and Administration Manager for USAID/Indonesia Monitoring and Evaluation Support (MESP) Project

[impaq_color_small] FINANCE AND ADMINISTRATION MANAGER


IMPAQ International<http://www.impaqint.com/> is a US-based firm providing exemplary research and consulting services to domestic and international clients in the areas of impact evaluation and program evaluation studies, applied research, policy analysis, quantitative and qualitative data analysis, and technical assistance. IMPAQ International, LLC is an Equal Opportunity/Affirmative Action Employer (M/F/Disability/Veterans).

IMPAQ International, LLC is seeking a long-term, full time Finance and Administration Manager for an anticipated 5-year, USAID-funded project in Indonesia. The Monitoring and Evaluation Support Project (MESP) has three (3) objectives:

* To provide USAID/Indonesia and other stakeholders an unbiased, data-driven account of USAID/Indonesia's progress toward achieving the development objectives outlined in the Country Development Cooperation Strategy (CDCS);

* To provide expert evaluation and analytical services; and

* To guide USAID/Indonesia in using performance information and the results of evaluation and analysis.

Responsibilities:

* Finance and Accounting:

o Manage administrative and accounting staff and finance and accounting procedures in Jakarta Project Office;

o Analyze and monitor the project's financial performance and budget on an ongoing basis;

o Track project budget by component to ensure that all component leaders are aware of the burn rate in their individual components;

o Conduct monthly audits of local expenditures as reported by the Field Office, including local bank reconciliation and US dollar expenses;

o Reconcile project accounting and provide back-up documentation of all financial transactions into monthly accounting package to IMPAQ's home office on a monthly basis;

o Produce accurate and timely financial reports and prepare financial analyses and forecasts;

o Identify areas of budgetary concerns

o Process monthly payroll and corresponding deductions required for income tax withholding, social security;

o Remit employer's and employees' payments to appropriate local agencies (Social Security Administration, Tax Department) in accordance with local law;

o Maintain a log of all amounts paid for social security and tax purposes by employee and by month clearly indicating employer and employee contributions;

o Monitor and disburse payments for office lease and local vendors, disbursing payments upon approval of the Chief of Party;

o Prepare monthly cash forecasts for Chief of Party's review and approval; and

o Review local consultant and staff expense reports for compliance with USAID regulations and authorized expenditures.

* Human Resource and Office Management

o Oversee Jakarta office facilities including rents, lease agreements, security, office utilities and management of relationships with landlords and service providers;

o Oversee regional travel and transportation requirements and arrangements;

o Manage procurement of goods and services for the project, ensuring compliance with USAID regulations;

o Oversee, and maintain updated, office personnel policies and procedures for Jakarta project office;

o Prepare and manage contracts for local employees and consultants;

o Audit field employee time sheets to ensure accuracy and timely submission;

o Maintain individual personnel records with contracts, detailed scopes of work, salary histories, etc. for local employees;

o Assist in identifying local consultants, collecting consultant CVs and USAID Biodata sheets and in negotiating local salary rates; liaise with home office in consultant mobilization process; and

o Other tasks as may be deemed necessary by the Chief of Party.

Qualifications

* BS/BA in Accounting, and/or equivalent work experience;

* 5 years of experience with auditing, invoicing and payroll;

* 3-5 years of experience with USAID accounting procedures and regulations;

* Previous knowledge of electronic accounting systems;

* Excellent computer spreadsheet/word processing skills;

* Proven ability to work in a professional and cordial manner with staff members, visitors, and the general public;

* Excellent ability to work independently with minimal supervision and as part of a team, to exercise good, professional judgment that reflects positively on the image of the project, IMPAQ International, and USAID;

* Strong facilitation, networking, and team management skills;

* Excellent written and oral communication and outstanding interpersonal skills;

* Demonstrated attention to details and expertise in organizational and prioritization skills;

* Excellent English writing and speaking (S/4 and R/4 levels at least) skills; and

* Indonesian citizenship.

For full consideration, please submit your cover letter and CV through our career portal at: https://international-impaqint.icims.com/jobs/1510/finance-and-administration-manager--indonesia/job?in_iframe=1

Application Deadline: March 5, 2015.