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Monday, February 22, 2016

Plan International Indonesia Job Vacancy : Finance and Admin Project Manager ( SO'E

Plan is an international humanitarian, child-focused development organization without religious, political or governmental affiliation.  Plan’s vision is a world in which all children realize their full potential in societies that respect people’s rights and dignity. Plan Indonesia started to operate in Indonesia on 1969.  Due to   Youth Economic Empowerment  Project,  Plan Indonesia is looking for  1 dynamic staff  to be based inSo’e TTS for the position:

 
Finance and Admin Project Manager ( Contract Based )
Responsibilities:
Planning and Budgeting ;Develop, review and update of project budget and activity work plan , Produce cash flow forecasts and variances against budget projections , Monitoring of the petty cash and bank balances to ensure sufficient funds are always available depending on the program needs  , Monitors financial performance of the field in terms of set budgets (operating expenses, grants, etc.), Prepares/reviews and analyses budget monitoring reports, gives advice to the rest of the Project Manager and team to take corrective actions, as appropriateEnsure the proper use of SAP software, for budget preparation, Review calculations and coding of budget and proposed budget modifications.
Compliance of country office financial reporting system  : Establish and implement financial procedures in line with organizational requirements, Recording and reconciliation of project recoveries and income recognition , Timely and accurate recording of all financial transactions in line with organizational and donor requirements and deadlines, Disbursement of cash advances and reconciliation to ensure recovery, Collection and filling of regular financial reports and budget records, Develop and implement monthly financial review(s) and analyses, as well as provide timely and reliable financial information for decision-making,Audit planning and audit action implementation skills to help improve financial controls around donor funds management, Represent YEE SCLID EC Project budgets and finances to relevant stakeholders when requested.
Supervision on the General Ledger (GL) accounting system : Ensure proper coding, accuracy and timely entry of YEE SCLID EC data projects into SAP, in particular, Entry of IH and CO charges, transactions pertaining to YEE SCLID EC Projects, and budgetsEnsure proper recharging of expenses between units under EC requirement, Responsible for timely preparation and accuracy of GL reports (export files) for use at regional level (level three) at month end and year endSupervise and review finance report submitted by third parties (partners and CSO), and ensure the report uses correct GL code and meets the audit requirements.
Grant management and reporting Supervise all grant management and reporting on grant performance, as well as provide financial and technical management to ensure best use of resources through sound budgeting, monitoring of project expenses, and timely preparation of donor financial reportsGrants financial reports are in accordance with Plan and donor’s grants management regulations and proceduresEnsure that grant funded outputs are reflected in SAP system for YEE SCLID EC ProjectReconcile grant budgets and spending, Financial reports reach the donor and Plan Office as final, quality draft after close analysis and full review,Monitor third party advance ageing and maintain they keep low
Preparation of management information based on financial data :Maintain a database containing of YEE SCLID EC Project budgets, budget updates, spending dataPrepare regular budget vs. actual variance reports. Identify items for follow up with Project ManagerPrepare ad hoc reports for the COT, the RO, IH and NO’s in consultation with Project ManagerDevelop and implement monthly financial review(s) and analysis, as well as provide timely and reliable financial information for decision-makingRegular review of control processes to minimize financial risk to the organization.
Ensuring compliance with Government guidelines :Assist the Project Manager to ensure that procedures are in accordance with Government regulationsReview contracts with Third Parties whether they comply with Government regulations, e.g. property rental, NGO’s, Audit firms
Manage Admin project systems and procedures : Comply with internal administrative system and procedure as needed, Communicate the revision on organization system and procedure as desired by the Admin Manager
Coordinate the implementation of audit in the Administration Unit with the staff and auditor : Provide admin data  during the field work done by internal and external auditorMaintenance of Audit Action List responses and tracking of follow up actions from admin audits 
Manage the purchases of goods and services for project and office supplies and equipment : Establish and implement administration and logistics procedures in line with organizational requirementIdentify, establish and manage effective working office for the YEE SCLID EC Project ensuring effective securityPrepare procurement plan for YEE SCLID EC Project to be submitted to Procurement Unit at COIn coordination with Procurement Unit CO, conduct procurement process for YEE SCLID EC ProjectATS working well in project office
Reporting :Prepares and review reports such as quarterly reports, travelling report, inventory report and FA report, using of car analysis, using of gasoline analysis, using of phone calls analysis and etc., as required by Project ManagerPrepares list of YEE SCLID ED Project inventory on monthly basis as required by donor and CO
Asset management : Establish a system of maintenance for project asset such as vehicle, log book, motorcycle, copy machine etc, Maintain project fixed assets and non-fixed asset item such as update records of fixed asset and non-fixed asset items, proposed disposal to Plan Managers, execute disposal, do physical inspection/check of fixed asset and non-fixed asset items
Requirements:
  • Bachelor university degree is Economics or related field
  • Experience on System Application Product ( SAP )
  • At least 3 year experiences in handling finance & admin
  • Have an analytical thinking.
  • Reliable, committed personality and strong moral character.
  • Good both Indonesia and English (oral and written)
     
     
    Range Salary:  IDR 9 000 000, - –  11 700 000,-
    All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by email not later than February 25, 2015  toHRD.Indonesia@plan-international.org
    Please fill the 'subject' column of the e-mails in this format: (The Position)–(Location)-(Your Name). File attachment not later than 1MB.
     

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