Wednesday, May 4, 2016

RFP - Firm Consultant for Base line study for IDEAL project in West Java

Terms of Reference (TOR)
Baseline Study of IDEAL Project

Save the Children is an international non-profit organization that focuses on the fulfillment of children's rights. Save the Children was first established in May 1919 in the UK and to date has 28 Save the Children offices and operations in more than 120 countries worldwide. In 1976, Save the Children signed a MoU with the Ministry of Social Affairs of the Republic of Indonesia, followed by the operation of Save the Children in Indonesia. Currently Save the Children in Indonesia are working in 12 provinces with a variety of program areas, including Early Childhood Education and Elementary Education, Health and Sanitation, Improved Livelihoods, Child Protection and Disaster Risk Reduction.

The previous project has been successful in achieving the objectives. The project contributed to improved capacity of caretakers in taking care of children with disabilities (CWD) in their homes. There were noticeable improvements for 1,304 children in at least three out of four development domains (physical, cognitive, social, and emotional). The project also contributed to increased access of CWD to quality education and as many as 728 of out of school CWD (significantly more than initial target of 500) have been enrolled in school.

In IDEAL project, baseline data is very important to examine the impact of the programme overtime. Therefore, it is essential baseline data to be collected carefully,and that all methods and data collection tools are well documented, so that the exact same methods and tools can be used for future data collection.  Baseline data collection will focus on the initial values for the indicators identified in the Results Indicator Planning Tool, complemented by qualitative information that may help explain those values.

The project goal is to increase access to quality inclusive education for children with disabilities to attain their right to education and protection. This will be achieved through establishing and strengthening an integrated and inclusive school and community model in total 20 schools; 12 primary schools and 8 junior high schools in West Java province.

The project will work with government, Community Based Rehabilitation (CBR) & CWD’s Family Forum (FF), Disability People’s Organizations and civil society organizations. The Government, particularly Inclusive Education Department of West Java and Ministry of Social Affairs (MOSA) is engaged in project implementation as key partners.

IO 1:  Strengthen Provincial and 7 District Governments to ensure provision of rights to education and protection of CWDs in West Java.
IO 2: Support government in strengthening systematic integrated community support for CWDs through Community Based Rehabilitation (CBR) & CWDs Family Forum (FF)
IO 3:  Increase awareness on Inclusive Education and Family Based Care (FBC) for CWDs through promoting best practices at provincial / national level.
IO 4: Strengthen civil society to promote the rights of CWDs particularly the right to education and protection.

Main Requirements:
1.     To provide initial data/information on project’s indicator mentioned above including analysis on contributing factors to existing condition
2.     To review existing instruments to measure quality learning environment in inclusive education context   
3.     To provide recommendation for implementation of IDEAL Project in West Java Province
4.     To provide recommendation for standardize instrument of quality environment in inclusive education setting  


The baseline study will be conducted by quantitative and qualitative method. Quantitative study will be carried out for parents and teachers. On the other hand, qualitative study will be delivered for children, parents, teachers, headmasters, school committee, community cadres, school supervisors, DEO, sub-district education office (SDEO), DSO, Sub-District Social Office (SDSO), Sakti Peksos, P2TP2A, BKBPP, and representatives.

This project will implement in 7 district in West Java Province in total of 12 villages at 8 sub districts, and 12 elementary school and 8 juior high school. The estimation total of students of 17.200 students and 400 teachers. The target will be taken from these 20 schools target below:

Time period May up to July 2016, the consultancy is expected to start on 16 May 2016 and to be completed by 30 July 2016

The consultant shall carry out the following activities:
Activity 1 – Design and field test of the base line survey instrument:
 Activity 2a – Sampling:
Activity 2b – Plan, design and implement training of enumerators and supervisors:
Activity 3 – Implement and supervise field data collection, data input and cleaning:
1)    Final instrument for the baseline survey and including analysis matrix plan
2)     Field manuals for enumerators;
3)    A detailed report on the sampling - including specifics on the design, methodology, and sample size calculations;
4)    Field implementation plan with protocols for enumerators and supervisors;
            i.     Electronic results for questionnaire and in-depth interview data collection, include audio and video recording for focus group discussion and key informant interviews
          ii.     Digital copy of data from questionnaire using Microsoft Excell and SPSS format
         iii.     Copies of all notes and documents from the data collection process
5)    Data entry application (mobile preferred), quantitative & qualitative raw data;
6)    Training of the required number of enumerators, supervisors and data entry staff;
            i.     Two printed and electronic copies (on 2 CDs/DVDs) of the final report in Indonesian and English using Save the Children formats, to include: Executive Summary, Background, methodology, Objectives, Results presented in narrative and tables, using descriptive and statistics, Summary, Recommendation, Annexes material
7)    Electronic copies of final presentation
8)    Power presentation for initial and final presentation

H. Cost estimates
Applicants must provide a detailed financial proposal that covers the following items and includes a narrative on the assumptions behind their estimates:
a)    Salaries. Includes personnel for technical assistance, data collection, data entry and analysis (e.g. staff, interviewers, supervisors and drivers).
b)    Daily costs for lodging, meals, and incidental expenses during training and during fieldwork; mode of transportation; vehicle rental; gas (breakdown items)
c)    Printing. Includes survey questionnaires, interview guides, and final reports.
d)    Communications  (e.g. telephone, fax)
e)    Supplies. Includes paper, pens, and other materials for fieldwork.
f)     Training costs.
cost estimates ; – assessing cost estimates against the implementation plan.

       I.  Terms and Conditions of Solicitation
Period of Validity
The proposal shall be valid for a period of 50 days, starting from the submission date.

Notice of Non-Binding Solicitation
Save the Children reserves the right to reject any and all bids received in response to this solicitation, and is in no way bound to accept any proposal. Additionally, we reserve the right to negotiate the substance of the finalists’ proposals, as well as the option of accepting partial components of a proposal if appropriate. Quantities provided are estimates only at this time and will be subject to change.

All communication regarding this solicitation shall be directed to appropriate parties at Save the Children. Contacting third parties involved in the project, the review panel, or any other party may be considered a conflict of interest, and could result in proposal disqualification.

You can send an electronic copy of your proposal and Power point presentation material to: with a Subject: BASELINE IDEAL - <your company name> with the latest date: 16 May 2016, before 05.00 pm Jakarta Time. Please do not send after this date.

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