Field : International Education, Scholarship Management, Assessments
Location : Jakarta, Indonesia
Job Type : Full-time
The Indonesian International Education Foundation (“IIEF”) is an Indonesian not-for-profit
organization specializing in scholarship management and international education through the
management of numerous scholarship programs sponsored by various international donor and
funding organizations, and the administration of international assessments and professional
certifications. IIEF (http://www.iief.or.id) is a local partner organization of the Institute of
International Education (“IIE”), one of the world’s largest and most experienced international
education and professional exchange organizations, based in New York (http://www.iie.org) .
Position Summary
The Director of Finance and Operations (”DFO”) is a key member of the organization’s upper-level
management team reporting directly to the Executive Director. The DFO is responsible for
analyzing and evaluating the financial performance of IIEF’s existing and future programs.
He/She is also responsible for planning, directing and supervising the overall financial and
operational functions of IIEF, including Finance and Accounting, Internal Control, Grant and
Contract Management, Administrative Services, and Human Resources. The position will
monitor the organization’s financial health and provide strategic planning for the development
of current and long-term organizational goals and objectives, as well as policies and procedures
for IIEF operations, to improve the organization’s efficiency and effectiveness in performing
activities and achieving its mission.
Areas of program responsibility include, but are not limited to, accounting, budgeting, financial
analysis and reporting, cash flow management, invoice management, grant and contract
management, payroll, asset management, procurement, corporate and payroll taxes, audit,
information systems, and basic HR matters.
The position will require frequent communication with various stakeholders, including the
partner offices in the United States (primarily NY and Washington, DC).
He/She will have the following specific duties and responsibilities:
Accounting and Finance
• Ensure that the financial system and records are current and provide a consistent basis for
financial reporting to both internal and external users, in compliance with Indonesian GAAP,
IIEF financial policies and procedures, donor requirements (mainly USAID), partner
requirements, and all other applicable laws, rules and guidelines. Financial record
maintenance includes budgeting, cash management, cash flow management, payroll, tax
issues, and variance and account analysis.
• Supervise the preparation and maintenance of a variety of financial records and reports.
Ensure that the purchasing of materials, supplies and equipment are conducted in
accordance with all applicable policies and procedures.
• Oversee the consistent and timely preparation of Monthly/Quarterly/Midyear reports and
Annual Financial Statements, as well as financial reports to donors and stakeholders.
• Maintain a superior internal control environment by reviewing and improving existing
financial controls.
• Review all month-end closing activities including general ledger closing, balance sheet
reconciliations, program profit and loss, and organizational overhead cost allocation.
• Lead in preparing and monitoring the overall annual and mid-year budgeting process, as well
as budget analysis, assumptions for new proposal development, and maintaining consistency
with IIEF’s cost structure and methodology.
• Lead and supervise the external audit process.
• Mentor and develop the Finance and Administration teams. Analyze and report financial
results to senior management staff.
Administration:
• Establish and supervise the implementation of office administration, operations and logistics
procedures in line with organizational requirements and all other applicable laws, rules and
guidelines.
• Ensure that procurement and administration policies and procedures are adhered to and are
compatible with donor criteria and all other applicable laws, rules and guidelines.
• Ensure all registration requirements are currently maintained at all times in accordance with
applicable laws.
• Ensure the proper function of IT to ensure the infrastructure needs of the office are met
including IT routine maintenance, security over IT, office file management, etc.
HR:
• Oversee all aspects of human resource management for IIEF employees including but not
limited to recruitment, induction, development and termination, in consultation with
relevant organs of IIEF, performance management, facilitating benefit and compensation
package determination processes, and working with employees’ supervisors to implement
IIEF policies in accordance with relevant Employment law requirements.
• Ensure all employees’ timekeeping practices are recorded in a timely manner and in
compliance with IIEF policies and procedures, and all other applicable laws, rules and
guidelines.
Requirements:
• Minimum of an advanced degree in finance, accounting or a relevant field. A professional
accounting qualification (such as CPA) preferred.
• Strong financial management skills; ideally in both the commercial and not-for-profit sectors
in a mid-level to senior management role with at least 8 years of progressive financial
management experience in a medium to large organization dealing with commercial entities
and multiple donors.
• Proven expertise in practical finance accounting and grant management, including financial
planning, monitoring of grant compliance, and the management and establishment of
internal controls
• Solid familiarity and experience with not-for-profit fund accounting including knowledge of
rules and regulations governing the compliance/regulatory management of grants. Deep
understanding of USAID rules and regulations and working knowledge of OMB Uniform
Guidance is a plus.
• Demonstrated experience and understanding of Generally Accepted Accounting Principles,
financial reporting, general ledger accounting systems, budget development and
administration is required.
• Knowledge of SUN System accounting system is a plus.
• Strong strategic planning, financial analysis, and leadership skills.
• Effective verbal and written communication, analytical, organizational and prioritization
skills.
• Proven ability to successfully communicate project purposes, goals and objectives and
initiate and maintain positive relationships with IIEF staff, program staff, partner staff and
donor agencies is required.
• Must have excellent fluency in English, both oral and written.
• Overseas travel may be required on occasion.
Send your resume to: recruitment@iief.or.id before June 3, 2016 stating the position applied.
(No inquiries)
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