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Wednesday, May 18, 2016

Advertisement CARE Indonesia in Head Quarter Office-Jakarta : PROGRAM ASSISTANT

CARE International Indonesia (CII), as an international NGO, has carried out large scale operations in Indonesia, encompassing emergency operations, transitional activities centered on agriculture and nutrition and a range of development initiatives in such areas as water and sanitation, health and enterprise & economic development.


CARE International Indonesia in Head Quarter Office-Jakarta is currently recruiting the following position for its project:


JOB TITLE                            : PROGRAM ASSISTANT
DEPARTMENT/PROJECT   : PROGRAM/WAS (WARUNG ANAK SEHAT)
REPORTS TO                       : PROJECT MANAGER
BASE                                     : JAKARTA



JOB SUMMARY

Program Assistant will work closely with the Project Manager and EED Manager/Business Development Specialist in implementing the project and monitoring the performance of the project.


RESPONSIBILITIES AND TASKS

In principle, the Program Assistant responsibilities are:

1. Assist Project Manager in arranging and potentially coordinating with local government, local education agency, school, community and other stakeholders.
2. Assist Project Manager in preparing meetings, workshops and trainings, when required.
3. If needed, visit the beneficiaries/field office to ensure the administration and logistical issues are in place.
4. Assist Project Manager in organizing the project and measuring the impact of the project (assist monitoring).
5. Responsible to make daily monitoring bases and report to Project Manager any issues requiring assistance (ill staff, PR needs, etc).
6. Coordinate with the Field Coordinator in terms of facilitating WAS operations for the four areas (correspondence, HR, Finance, Logistics, Admin).
7. Coordinate with HQ HR, Admin, procurement, IT and finance team to make sure smooth process to support the programming.
8. Maintain log book of field staff asset to be reported to Project Manager.
9. Collect and make sure the timesheets report in time for all project staffs (Field Coordinator, Field Officer and Social Enterprise Advisor).
10. Provide day to day administration support for program implementation, including filing and correspondence.
11. Maintain regular database from the field implementation.
12. Support the EED team in making sure the administration and logistic from HQ to field office smooth.
13. Conduct any other duties that may reasonably be assigned inline with the position.


SUPERVISES
None


QUALIFICATIONS


1) Education: University degree in business administration, communication, marketing or social studies or relevant background.
2) Experience: At least 3 (three) years working in non-governmental organization and/or consulting company.
3) Specific technical skills:
• Good administration and data management skills, including maintaining log book, database base and asset management.
• Good communications skills, including negotiation skills particularly with supervisor and field team.
• Good interpersonal skills, including patience, diplomacy, willingness to listen and respect for beneficiaries.
• Honest, responsible, self-motivated, ability to work in tight schedule and able to take initiative under minimum supervision
• Able to give helpful directions, detailed instructions and demonstrations.
• Demonstrate ability to independently work as well as to contribute in a cross cultural environment.
• Experience in building partnership with government and other civil society organizations.
• Competent in Windows, MS Office programs, email and database experience.
• Fluent in English (spoken and written) is preferable.


TERMS OF OFFER

CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment, and women candidates are encouraged to apply. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.

Please submit your applications before May 25, 2016 to CARE International Indonesia, Human Resources Unit:
recruit_863@careind.or.id"Only qualified applicants will be shortlisted"

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