Position: Grants and Procurement Assistant
Location: Jakarta, Indonesia
The Grants and Procurement Assistant position will be filled by an experienced staff whose acquired knowledge and skills enable her/him to independently undertake diverse and complex work assignments (e.g. grant management, actively engage in program activities, major event/course planning, etc.). Work requires extensive coordination with team members of CEGAH to ensure successful performance of the Program as detailed in the Project Description of the Contract with USAID.
· Work with Technical staff in the procurement of services and products and monitor their implementation from an administrative perspective
· Review grant reporting documentation submitted by sub grantees
· Assist to ensure sub grantee’s timely implementation of activities, in accordance with project schedules and sub grant agreements
· Review cost share expenses submitted by grantees, subcontractors, and program beneficiaries
· Draft letters, faxes, as well as documents and forms related to Program activities and administrative matters.
· Maintaining grant and subcontract hard and soft copy files
· Review grant and subcontract documents in preparation for program close out
· Assist in the procurement of new programs, as directed by the Grants Manager, DCOP and/or COP
o Draft procurement documents
o Prepare lists of potential bidders to be invited (in cooperation with component managers)
o Assist in preparing internal documents for approval by MSI HQ and CEGAH
· Set up appointments/meetings with Government organizations
· Perform other duties and responsibilities assigned by the Grants Manager, DCOP and/or COP
General provisions and limitations:
1. All final decisions related to this Project are made by the COP and MSI/HQ responsible and authorized personnel.
2. Any communication with USAID is under the authority of the COP and MSI/HQ responsible and authorized personnel.
· 1 – 2 years’ experience managing grants and procurements under USAID guidelines
· At least a BA degree
· Excellent written and spoken English
**This is a local position; only Indonesian nationals will be considered.