Friday, June 17, 2016

USAID CEGAH: Grants and Procurement Assistant


Position: Grants and Procurement Assistant

Location: Jakarta, Indonesia

Position Summary:
The Grants and Procurement Assistant position will be filled by an experienced staff whose acquired knowledge and skills enable her/him to independently undertake diverse and complex work assignments (e.g. grant management, actively engage in program activities, major event/course planning, etc.). Work requires extensive coordination with team members of CEGAH to ensure successful performance of the Program as detailed in the Project Description of the Contract with USAID.

·       Work with Technical staff in the procurement of services and products and monitor their implementation from an administrative perspective
·       Review grant reporting documentation submitted by sub grantees
·       Assist to ensure sub grantee’s timely implementation of activities, in accordance with project schedules and sub grant agreements
·       Review cost share expenses submitted by grantees, subcontractors, and program beneficiaries
·       Draft letters, faxes, as well as documents and forms related to Program activities and administrative matters.
·       Maintaining grant and subcontract hard and soft copy files
·       Review grant and subcontract documents in preparation for program close out
·       Assist in the procurement of new programs, as directed by the Grants Manager, DCOP and/or COP
o   Draft procurement documents
o   Prepare lists of potential bidders to be invited (in cooperation with component managers)
o   Assist in preparing internal documents for approval by MSI HQ and CEGAH
·       Set up appointments/meetings with Government organizations
·       Perform other duties and responsibilities assigned by the Grants Manager, DCOP and/or COP

General provisions and limitations:
1.       All final decisions related to this Project are made by the COP and MSI/HQ responsible and authorized personnel.
2.       Any communication with USAID is under the authority of the COP and MSI/HQ responsible and authorized personnel.

·       1 – 2 years’ experience managing grants and procurements under USAID guidelines
·       At least a BA degree
·       Excellent written and spoken English

**This is a local position; only Indonesian nationals will be considered.
Application should include a CV (including three references) and contact information by 19 June 2016 at the latest. Please send applications to and Only shortlisted candidates will be contacted. Interview will be conducted on a rolling basis until a suitable candidate has been selected.

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