Vacancy at Arbeiter - Samariter - Bund Indonesia and Philippines : Project Manager based in West Sumatra

Arbeiter-Samariter-Bund (ASB) is one of Germany’s oldest and largest social welfare organisations with over

200 offices and a membership of 1.2 million.

ASB Indonesia and Philippines aims to build resilience through inclusive and risk aware development. ASB

has been working in Indonesia, in partnership with the Indonesian Ministry of Home Affairs, since 2006. In

Indonesia ASB works directly with partners and communities, and in support of government, to empower

and build resilience through an inclusive whole-of-community approach.

PROJECT SUMMARY:

Sendai Framework for Disaster Risk Reduction (SFFDRR) and 2030 Agenda place risk management

central to resilience. Risk prevention and reduction are increasingly recognised as central to development

alongside an ongoing emphasis on preparedness for response in the SFDRR. At the same time, a

broadened understanding of risk management, under the umbrella of resilience, is proving challenging to

governments. The challenges lie in integrating key development components, such as income generation

for the poor, alongside improved preparedness initiatives.

The project ‘Strengthening of DRR capacities and resilience of coastal communities in West Sumatera,

therefore, seeks to link socio-economic development activities and risk management to reduce underlying

risk factors in two districts in West Sumatera, Pesisir Selatan and the Mentawai Islands. The project key

components include capacity building for community through institutionalised and practical integration of

preparedness and livelihood development measurements. The inclusion of most at-risk groups, i.e. women,

older people and persons with disability in the project implementation will serve as social cohesion

contributor to strengthen community resilience. The project will also seek to support governance capacities

in the two working areas.

The project will seek synergies with government planning and programming where possible and promote

greater emphasis on risk management and inclusion of highly at risks in line with the National Resilient

Village Programme priorities.

ASB Indonesia and Philippines is seeking expression of interest from qualified and committed individuals

for following position :

JOB TITLE            : Project Manager

REPORTS TO        : Programme Manager / Country Director

LOCATION            : West Sumatera, Pesisir Selatan and Mentawai Island with travel to other project areas and potential                                 national representation

SUPERVISES        : Project team and project support personnel

PERIOD                : August 2016 - April 2019 

POSITION SUMMARY:

Responsibilities for overall project management, planning and oversight including financial management.

To ensure quality delivery of project activities and outcomes, coordination of project team and point of

liaison for project stakeholders. To actively support staff capacity development and to contribute to building

project linkages within the whole of ASB Indonesia and the Philippines programming.

Duties & Essential Job Functions:

1. Support and work closely with Programme Manager/Country Director to ensure quality delivery in

line with donor, partner (including government) and ASB expectations and contractual agreements.

2. Ensure planning and compliance regarding activities, outputs (with due regard to outcomes) and

financial compliance in close coordination with Finance Coordinator/Finance and Operations

Manager.

3. Conduct regular budget planning, review and monitoring in close coordination with Finance

Coordinator.

4. Ensure project team adhere to ASB’s Code of Conduct, Standard Operational Procedures and

Security Plan.

5. Representation of ASB to project partners, government and to other concerned parties including

informal and formal coordination meetings, conferences, capacity building activity and similar.

6. Work closely with Training and Capacity Transfer Coordinator to design and develop quality

capacity building activities for community and local government.

7. Ensure participation of key stakeholders in project and monitoring and evaluation activities with

particular regard to participation and inclusion of potentially at-risk groups according to gender,

age, disability and socio-economic standing. Also, pay due regard to individuals who may be

impacted as indirect beneficiaries of project activities.

8. Provide mentoring and actively contribute to staff development, capacity building and skills

development.

9. In cases any underperformance assist Human Resources Coordinator and project teams to seek

suitable solution and to raise performance levels to expected high standards.

10. Sharing of information, and key lessons learned, between and across ASB projects and inform

projects of particular good and best practice examples to encourage and stimulate quality.

11. Support and work closely with Programme Manager/Country Director to maintain and further

develop quality programming of ASB Indonesia and the Philippines.

12. Provide technical support regarding inclusion and education and training to project teams.

13. Maintain full quality project documentation for ASB, donor, and partner including government

reference.

14. Support and advise teams to ensure accurate reporting of project outputs and activities.

Output: The main outputs and verifiable deliverables of the position are:

1. The delivery of the above to ensure the quality of programming and to support the successful

implementation of projects.

2. Project outputs and activities delivered against indicators according to ASB and partner

expectations and contractual obligations.

3. Full documentation and filing of activities concerning project performance and mentoring activities

conducted.

4. Documentation and publication of best practices (electronic and print media).

5. Notes and minutes of formal and informal meetings concerning project performance with project

teams.

6. Regular spoken updates to Programme Manager/Country Director.

7. The prompt reporting of underperformance issues and risks to the Programme Manager/Country

Director and Human Resources Coordinator.

8. Monthly summary reports of activities, issues and recommendations submitted to the Programme

Manager/Country Director.

9. Quarterly report to donor and partner including government.

10. Monthly work log.

Qualifications /Requirement:

 Minimum 6 years of related experience of project management.

 Knowledge of disaster risk reduction is required.

 Experience of working with government is required.

 Skills and knowledge of capacity building is required.

 Knowledge of livelihood and/or business development is an asset

 Knowledge of international, national, local risk management policy and planning an advantage.

 Knowledge of gender, disability and inclusion an advantage.

 Excellent project financial plannning, review and monitoring.

 Excellent organizational skills and ability to work independently to deadlines.

 Excellent reporting skills both in English and Bahasa Indonesia is required.

 High level of analytical skills.

 Excellent communication and coordination skills.

 English language proficiency.

 Computer literate (minimum MS Office).

 Able to multi-task and work to achieve deadlines.

 Able to work under own initiative as well as within a team in a multicultural environment

ASB is an equal opportunities employer. Qualified individuals with disabilities are encouraged to apply.

Qualified applicants should send :

a) application letter outlining your interest

b) curriculum vitae max: 2 pages clearly describing your relevant qualifications and experience

c) 2 referees’ contact details.

d) Email application should using subject line : IDN1602_PM

Send your applications to Ms. Rosvita Walanda : hrd@asbindonesia.org , latest on June 23rd 2016.

NOTE: A failure to follow the above application format will result in applications being disregarded.

Only electronic applications accepted and only short-listed candidates will be contacted.

Regards

 

Human Resource Development
Arbeiter-Samariter-Bund (ASB) Deutschland e.V
JL. Kaliurang Km 10
Nglaban RT04 / RW15 Sinduharjo
Ngaglik Sleman
Yogyakarta 55581 Indonesia

www.asbindonesia.org
www.asb.de