Vacancy: Operation Specialist

The Country Coordinating Mechanism (CCM) Indonesia is seeking for the qualified candidates to fill the position in the Project Management Team Health System Strengthening (PMT-HSS) which is located in Ministry of Health RI.

Operation Specialist

Job description:

a.    To be responsible for the general administration, procurement, human resources development of the Program funded by GF HSS,

b.    To provide coordination on administration between PR, SR’s and the IUs;

c.     To provide guidelines on administration, correspondence and filling system;

d.    To facilitate meeting managed by PMT;

e.    To ensure and responsible the receipt and storage of supplies in the appropriate places based on the classification including FIFO (First In First Out), FEFO (First Expiry First Out);

f.     To manage and conduct procurement process in collaboration with MOH Procurement Unit based on prevailing regulation;

g.    To work with related government agencies to dispose any broken goods related to GF project;

h.    To be responsible for projection of stock quantity and quality;

i.      To reconcile and maintain fixed assets semi-annually by conducting fixed assets verification;

j.      Support the PM and/or Team Leader to conduct early warnings system to all units for ensuring that all supplies/inventories are used wisely;

k.    To update the Price Reporting Mechanism (PRM)/Price Quality Reporting (PQR) regularly as required for any PSM of goods/services and in close collaboration with the finance unit;

l.      To develop personnel need plans for GF HSS project management and implementation, including consultants in collaboration with Technical Review Team (TRT);

m.  To develop and/or standardize written procedures for recruitment of project personnel and consultants, in basis of transparencies and competitiveness;

n.    To develop Job Analysis, Job Description and performance tools for each staff in the GF HSS program;

o.    To develop payment/payroll system, employee benefit and protection for each staff in the GF HSS program;

p.    To create and/revise administration system and procedures of HRD, in order to ensure smooth implementation of HRD work plan as approved;

q.    To protect against conflicts of interest by following the procedures articulated in this PIM, within the scope of his/her responsibilities.

Qualification:

1)    Has a university degree (S-1) in business management/health administration;

2)    Have minimum 5 years experiences working in general administration, procurement, and HRD;

3)    Have good understanding of bidding, administration, and HRD and GoI Fixed Asset Management Policy Regulation issues;

4)    Have certification of government goods and services procurement;

5)    Be fluent in written and spoken English and Bahasa Indonesia;

6)    Skilled in Computer at least intermediate level (MS-Office).

For those with matching qualifications and interested in applying, please send your application letter and CV to indonesiaccm@gmail.com NOT LATER than 31^st July 2016.

Only shortlisted candidate will be contacted.