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Thursday, August 18, 2016

Admin Assistant

Yayasan Hidung Merah (www.rednosefoundation.org) is an arts and education outreach organization based in Jakarta, Indonesia. Yayasan Hidung Merah’s mission is to support the educational and personal development of children living in underivileged circumstances, and to promote the empowerment of youth through arts while assisting them to become positive contributors to society. Red Nose strives to be the pioneering force behind creative education rehabilitation. Yayasan Hidung Merah currently works with 300 children offering more than 75 hours of education and arts classes each week.


Yayasan Hidung Merah is looking for Admin Assistant
Position Available                    : Administrative Assistant (South Jakarta)
Contract Date                           : 2 years contract with possibility of extension
Reporting Supervisor               : Office Manager
Application Deadline               : 31 August 2016

Requirements
Bachelor's degree in Administration/Accounting/Secr
etary
Fresh graduate for Bachelor Degree (S1) or 2 years of experience for Associate Degree (D3)
Good spoken and written English Skills
Excellent Computer Skills (MS word, excel and power point) and email
Organize and understand bookkeeping, cash flow, scheduling and filling system
Ability to type at least 50-WPM
Good communication skills
Have SIM C and willing to drive motorbike for admin propose

Job Description
Administrative Assistant will work to assist Office Manager (OM) and to support a department and/or Leadership team. Duties include clerical, administration, documentation, filling, cash flow report and bookkeeping,  and day to day work

Responsibilities & Duties
  • Create ad modify documents using Ms Office
  • Filling book keeping report
  • Filling cash flow and petty cash report
  • Manage meeting schedule and update office schedule
  • Perform general clerical duties to include but not limited to : scanning, photocopying, faxing, mailing and filing
  • Maintain hard copy and electronic fling system
  • Sign for and distribute received package
  • Research, price and purchase office furniture and supplies
  • Coordinate and maintain records for staff include : insurance record, annual leave staff record, MOU , vendor records, schedule and datas
  • Set up and coordinate meetings and conferences
  • Assist Leadership team on administration
  • Collect and maintain petty cash/cash flow inventory
  • Report cash flow/petty cash, bookkeeping and other projects to OM
  • Support staff in assigned project based work
  • Collect, maintain and filling bookkeeping
  • Other duties as assigned

1.        Please send updated CV and cover letter by email to hrd@rednosefoundation.org cc: renny@rednoseoundation.org
2.        Application without text in the body of email will not be processed.
3.        Red Nose Foundation is a unique organization; please take time to visit our website www.rednosefoundation.org before applying for this position.
4.        Due to the large volume of applicants, we cannot reply to each application.  If your CV is not shortlisted, you will not be contacted.

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