Job
Title : Program Manager
Location : Central
Jakarta
Division : Program
BACKGROUND OF THE POSITION
KARINA
(Caritas Indonesia) is the humanitarian arm of the Bishops’ Conference of
Indonesia based in Central Jakarta and is officially considered as a member of
the Caritas Internationalist confederation. Established in mid-2006, it
recently completed its first strategic planning in early 2008. KARINA acts as a
coordinating, animating and facilitating body for all the 37 Dioceses
incorporated under the Bishops’ Conference of Indonesia. Karina now has Program
Division and Support Division. Program Manager is under Program Division
DESCRIPTION OF THE DIVISION
The
Program Division is one of division in karina organization that lead for all of
Program item start from the planning, budgeting, communicating/advocacy,
monitoring and staffing.
REPORTING TO
The
Program Manager will report to the Executive Director
CONTRACT DURATION
The contract will be two
years with the possibility for extension
DETAILS OF ROLES AND RESPONSIBILITIES
(Describe under each of the following
sub-titles as needed)
KEY RESPONSIBILITIES
The
Program Manager is responsible for the overall effectiveness and efficient
coordination and management of all KARINA programs and program staffs under his/her
supervision in Indonesia. In addition, the Program Manager must ensure best
practices in all program areas with a strong commitment towards Caritas Internationalist’
principles and values and an understanding of the role of the Catholic Church
in emergency and development activities.
His/her main duties and responsibilities
are:
1. ManageKARINA’s Program planning and implementation,
2. ManageKARINA’sProgram budget,
3. Manage program partnership, and serving as a Focus
person for Program-related information.
4. Manage communication, information and advocacy to
ensure a success of programs/projects goal.
5. SupervisingProgram staffs.
His/her Tasks/duties:
1.
KARINA’s Program Planning and Implementation
a. To be accountable to Executive Director of KARINA.
b. Develop and manage program/project cycle of KARINA:
planning, implementation, monitoring, reporting and evaluation of all KARINA’s programs/projects.
c. Oversee identification and formulation of new
projects.
d. In coordination with the finance manager and
coordinator, examine, review and refine carefully all project/program proposals
submitted by program and finance officer and/or implementing partners (Dioceses
or other related organization).
e. Oversee arrangement and assignment of program staff
formeetings/conferences/
f. Oversee monitoring of program implementation both
formally (based on staffs’ report) and informally (field visit).
g. Examine and finalize all program-related narrative and
financial proposal and reports before being submitted and released to funding
donors and other key stakeholders.
h. Ensure that project/program proposals and program/project reports are developed and
submitted timely to funding donors and other key stakeholders.
i.
Oversee program
documentation (including internal documents, records and training materials).
2.
KARINA’s Program budget.
a. Responsible for overall program budget.
b. Responsible for proper planning of proposal budget and
financial disbursement of projects/programs.
c. Responsible for acquisition of external funding.
d. Together with FinanceUnit involve in writing and
examine carefully on budgeting feasibility, implementation and its reporting.
e. Ensure proper allocation of project funds as
determined by the project purpose and the project agreement.
f. Distribute project funding to the implementing partners
to ensure projects are accomplished within the proposed plan and time frame.
g. Monitor project financing through evaluation of
implementing partners’ reports and/or related divisions of KARINA and
subsequently provides consolidation of reports.
h. Coordinate fund allocation for the project cost.
3. Information
– Communication and Advocacy on Programs/Projects
Supported by the
Information-Communication-
a. Develop and manage communication and advocacy
strategy, and its implementation in order to support program/project goals.
b. Manage information and database on related
project/program.
c. Motivate and coach the program staffs in developing
and extending KARINA’s network.
4.
Serving as a Focus person for Program/Project
Partnership.
a. Establish cooperation with donors and financial
institution for project/program funding support.
b. Regular and consistent communications and updating of
project development with member donor partners.
c. Assist Executive Director to raise funding support from
donors by developing and submitting program/project proposal.
d. Assist institutional management in lobbying for
strengthening financial institution and guarantee sustainability.
e. Participate in workshop/meeting/event with local and
international partners.
f. Establish and maintain contacts with donors, local and
international NGOs and relevant agencies.
g. Liaise and coordinate with Caritas partner
organizations and other partners relating to project/program
h. Travel to KARINA’s project sites for monitoring/evaluating/
5.
SupervisingProgram staffs.
a. Assist recruitment process and build program division
staff’s capacity.
b. Supervises the Program staffs and conduct the staff
performance appraisal for the supervised staff.
c. Oversee and support the Program staffs to ensure high
quality of project deliverables and timely submission of reports.
d. Manage and supervise program staff under his/her
responsibilities for the success of program/project implementation.
WORKING PRINCIPLES
1. Deus Caritas Est on spirituality and organized charity
action.
2. Based on KARINA and CI guiding values and principles.
3. Working in a team, internally with program staffs and
working team from another institution.
4. Good planning and good implementation.
5. Participatory and communicative.
6. Efficient, accurate and supportive.
7. No corruption, accountable and responsible.
8. Transparent (have to appropriate with what had been
spent and had been accepted, also show supportive evidences).
9. Write Back to Office Report after attending/ meetings/conferences/
QUALIFICATIONS REQUIREMENTS
1.
Graduate from
D3/S1/S2 (any discipline)
2.
Minimum of 3
years experience as a Program Manager
3.
Experience in program
planning and program management (including monitoring & evaluation), in
particular related to disaster-risk reduction, emergency response, capacity
building.
4.
Sets clear
performance goals and standards, execute responsibilities accordingly.
5.
Good understanding
of humanitarian response program principles and challenges.
6.
Substantial experience in the management of large humanitarian
operational programs (including health, shelter, livelihoods, NFI, logistic,
finance, human resources) and understanding of relevant issues.
7.
Well-developed
written project design and reporting skills, and experience in reporting on
international relief and development program.
8.
Excellent communication and inter-personal skills, relationship
building, leadership, diplomacy, tact and patience.
9.
Fluency in both English and Bahasa Indonesia, both written and orally.
10.
Excellent written
and oral communication skills.
11.
Relevant tertiary
degree.
12.
Experience and
knowledge of managing development funds, including submitting proposals, reporting
on and acquitting of funds.
13.
Experience of
capacity building and mentoring of local organizations.
14.
A commitment to
work within the principles and values of Catholic Social Teaching;
15.
Ability to work
independently as required and in the same time able to work in team work.
16.
Having good
leadership in personnel management.
17.
Familiarity with
the Not-For-Profit and the Catholic sector.
18.
Knowledge of
Microsoft Office suite of programs.
19.
Experience
working with the Catholic Church network
20.
A commitment to work within the principles and values of
Catholic Social Teaching
21.
Understanding of strategies for working with the poorest,
marginalized and most vulnerable.
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