ASEAN FOUNDATION - WEB DEVELOPER (CONSULTANCY)

TERMS OF REFERENCE

WEB DEVELOPER (Consultancy)

 

 

 

 

BACKGROUND

Three decades after ASEAN was established, ASEAN leaders recognized that: there remained inadequate shared prosperity, ASEAN awareness and contact among people of ASEAN. It was of this concern that ASEAN leaders established the ASEAN Foundation during ASEAN’s 30^th Anniversary Summit in Kuala Lumpur Malaysia on 15 December 1997. The ASEAN Foundation is an organisation from and for the people of ASEAN and exists because of one vision: to build a cohesive and prosperous ASEAN Community. As an ASEAN’s body, the Foundation is tasked to support ASEAN mainly in promoting awareness, identity, interaction and development of the people of ASEAN. For more information, visit: https://www.aseanfoundation.org

 

JUSTIFICATION

In order to support the Foundation to pursue its mandate, a well-designed communication strategy has been developed. One of the strategic communication activities that is currently being leveraged is improving the Foundation’s online presence. Therefore to ensure high visibility of the Foundation amongst its various stakeholders and broader audience, the Foundation’s website as the main communication platform needs improvements in some areas. As a number of projects and initiatives have been established and implemented, the Foundation’s online media is required be updated and strengthened to better promote those initiatives.

In 2017, the ASEAN Foundation is partnering with SAP to implement the ASEAN Data Science Explorer; an initiative that aims to enhance awareness and appreciation of an ASEAN Community among young people through digital literacy intervention that will be achieved through a data analytic competition targeting university students. A mini website will be created to highlight the initiative as well as to provide comprehensive information for both the targeted participants and broader audience.

Additionally, under the Foundation’s thematic area of education, the ASEAN Foundation will continue to organise its third Model ASEAN Meeting (AFMAM). A mini website http://modelasean.aseanfoundation.org/ has been already developed as the main online platform to promote the initiative and offer information on AFMAM. The mini website needs to be updated regularly in preparation of the third AFMAM.

 

GENERAL OBJECTIVE

Reporting to the Communications and Marketing Manager of the ASEAN Foundation, the Web Developer will be responsible for developing and maintaining the Foundation’s two mini websites for ASEAN Data Science Explorer and ASEAN Foundation Model ASEAN Meeting (AFMAM) as well as develop its online registration system.

In order to be suitable for this position, the candidate must have knowledge of and proven ability in website development as well as demonstrate creative approach to visual and/or multimedia presentation of information. Additionally you must possess professional competence and mastery of subject matter; be conscientious and efficient in meeting commitments, observing deadlines and achieving results.

TASKS OF THE CONSULTANT

Activity/Tasks:  ASEAN Data Science Explorer Plan site design by clarifying goals; designing functionality.	Deliverable ·      Establishment of web-templatess	Time-Line 28 February
Develop site navigation by categorizing content Develop site content and graphics by coordinating with Communications and Marketing Manager (content) and in house-graphic designer; designing images, icons, banners, audio enhancements, etc.       Establish location ability by registering with search engines.	·      All content is uploaded in the existing CMS based on its categorization All content is published in each web page in a well-designed presentation and lay out The mini website is launched	6 March   10 march       15 March
Prepare site by installing and configuring server software; installing programming language using authoring and formatting tools; ensuring cross-platform compatibility; establishing links	All content is effectively accessed and navigated	10 march
·         Investigate, report any operational/technical issues arising and provide technical support to overcome the issues related to the website and the blog	All content is effectively accessed and navigated	15 March
·         Design and implement the online registration system ·         Maintain and administer the online application, as well as provide technical support to overcome issues related to the system	Establishment of online registration system The online registration system is properly run	15 March   15 March-30 August
Activity/Tasks:  ASEAN Foundation Model ASEAN Meeting
·         To update content on the http://modelasean.aseanfoundation.org/	·         Establishment of web-templates ·      All content is uploaded	13 April
·         All content is published in a well-designed presentation, templates, and lay out	·      All content is uploaded in the existing CMS based on its categorization	13 April
·         Create banners, images, posters, etc for display on the website	·      All content is published in each web page in a well-designed presentation and lay out	13 April
·         Investigate, report any operational/technical issues arising and provide technical support to overcome the issues related to the website and the blog	·      All content is effectively accessed and navigated	13 April
·         Redevelop the existing online registration system ·         Maintain and administering the online registration as well as provide technical support to overcome issues related to the system	·      Establishment of online registration ·      The online registration is properly run	6 May   (6 May- 30 August)

 

QUALIFICATION AND SKILLS

• Undergraduate degree in web design, multimedia, IT, computer science or other related areas
• Computer literate and advanced skill of web technologies and programming (FTP, browsers, HTML, data files, PHP, Javascript and CSS)

·         Experience using packages like Excel and Photoshop

·         Familiar with Bolt

·         Familiar with data management, programming, digital imaging, and multimedia design

·         Previous experience of website development

·         At least 2 years of professional work experience in web design

TIME FRAME

The duration of the consultancy is 6 months, on a retainer basis starting from 1 March to 1 September 2017. It is estimated that the duration of the assignment is around 72 days. The estimated timeframe does not reflect the actual number of days worked but the necessary time needed to complete those tasks. There may be occasions where the consultant will need to spend time at the ASEAN Foundation to complete the assigned tasks.

 

 

REMUNERATION

Remuneration will be based on a daily fee.  No other costs (travel, per diem, insurance, and any other expenses related to the performance of services) shall be taken into account. Payment will be made upon certification of satisfactory completion of agreed deliverables.

 

PROCUREMENT PROCESS

All interested applicants to send the application stating the assignment of   WEB DEVELOPER in the subject line, with the following documents submission to procurement@aseanfoundation.org:

a)      Letter of interest, b) curriculum vitae, c) sample websites with links, d) financial proposal

 

DEADLINE FOR SUBMISSION:

Please submit the complete documents by 23 February 2017.

Only shortlisted candidates will be notified.