URGENT: Vacancy HRM Sector Coordinator
Agency: UNDP
Title: SECTOR COORDINATOR HRM REFORM
Job ID 8254
Practice Area - Job Family
Democratic Governance - JUSTICE SECTOR
Vacancy End Date (Midnight New York, USA) 01/03/2017
Time Left: 2d 21h 19m
Duty Station: Jakarta, Indonesia
Education & Work Experience: G-Bachelor's Level Degree - 12 year(s)
experience, I-Master's Level Degree - 4 year(s) experience
Languages Required:
Desired: English, Indonesian
Grade: SB4
Vacancy Type: Service Contract (SC)
Posting Type: External
Bureau: Asia & the Pacific
Contract Duration: 12 months
(For Indonesian Nationality)
Background
“UNDP partners with people at all levels of society to help build
nations that can withstand crisis, and drive and sustain the kind of
growth that improves the quality of life for everyone. On the ground in
177 countries and territories, UNDP offers global perspective and local
insight to help empower lives and build resilient nations.”
UNDP Indonesia's mission is to be an agent for change in the human and
social development of Indonesia. We aim to be a bridge between Indonesia
and all donors as well as a trusted partner to all stakeholders. We
work in four key areas of development: Governance Reforms, Pro-Poor
Policy Reforms, Conflict Prevention and Recovery, and Environment
Management, with the overarching aim of reducing poverty in Indonesia.
Besides the four priority areas, UNDP Indonesia is also engaged in a
variety of crosscutting initiatives focused on HIV/AIDS, gender
equality, and information and technology for development.”
UNDP has been working on democratic governance issues in Indonesia for
many years, and has contributed significantly to consolidating democracy
through provision of policy advice and technical assistance, and by
promoting and brokering dialogue and engaging in knowledge networking.
In the justice sector, UNDP has been involved in providing support to
ensuring access to justice and is currently implementing a Strengthening
Access to Justice in Indonesia (SAJI) project which was developed based
on experiences and lessons learned from two previous projects: Aceh
Justice Programme (AJP) and the Legal Empowerment and Assistance for the
Disadvantaged (LEAD) Project.
With funding support from the European Union, and in partnership with
the Government of Indonesia, UNDP is initiating a project aimed at
supporting the Supreme Court to strengthen the rule of law and enhance
public trust in the judicial system by increasing the transparency,
integrity and accountability of the judiciary and the quality of justice
services provided to the people. The Support for Reform of the Justice
Sector in Indonesia (SUSTAIN) project will support the Supreme Court in
the implementation of its Blueprint for Judicial Reform 2010-2035
through the achievement of four results: (1) enhanced internal and
external oversight mechanisms of the judiciary; (2) enhanced knowledge
and skills of judges & court staff and strengthened capacity of the
Supreme Court Training Centre; (3) enhanced Human Resource and
Organisation Management via integrated Human Resources and performance
management databases, an effective implementation of advanced Human
Resources policies, and a strengthened Judicial Reform Team Office; and
(4) enhanced Case Management System and procedures of the judiciary to
improve transparency, quality of case data and decisions and timeliness
of case handling.
The Sector Coordinator (SC) will be responsible for managing specific
project components within this project under guidance and supervision of
Chief Technical Advisor (CTA)/Project Manager. They will be required to
work closely with key stakeholders within Supreme Court, Bappenas, EU,
UNDP as well as other relevant partners to ensure all activities are
implemented according to the agreed work plan and timeline.
Duties and Responsibilities
Under the overall guidance of CTA/Project Manager, the SC-Human
Resources and Organisation Management will be responsible for planning
and implementation of activities related to Output 3: Enhanced Human
Resource and Organisation Management via integrated Human Resources and
Performance Management databases. His/her role will include preparation
of detailed work plans, budgets and monitoring plans; provision of
policy advise and support to the Supreme Court; provision of guidance
and direction to staff and other consultants/experts; timely submission
of required reports; supporting the drafting of strategic documents
including knowledge products;
Duties and Responsibilities
1. Manage and supervise Output 3: Enhanced Human Resource and
Organization Management which considered Gender Equality via e.g.
integrated Human Resources and Performance Management databases and
ensure effective implementation and achievement of results:
Oversees the day-to-day project implementation and participates directly
in the same to ensure achievement of targets as outlined in the project
work plan;
Leads and supervises project component team, builds team coherence and
support CTA/Project Manager in establishing clear roles and
responsibilities among team members;
Mobilizes goods and services and other project inputs, including preparing ToRs for expert consultants, meetings and workshops;
Ensures that the quality of project component inputs meet the expected
standards and are sufficient to produce project outputs and targets;
Takes responsibility for the relevant project component and performs
oversight roles for project compliance against the relevant government
and UNDP regulations for project management;
Assist CTA/Project Manager in developing project standard operating
procedures in line with the government and UNDP’s regulations; seeks the
board’s approval; and takes responsibility for updating and revising it
as necessary;
Manages critical issues, troubleshoots problems and develops solutions to the overall processes of project implementation;
Ensures effective monitoring of project performance, and the preparation of high quality and results oriented progress reports.
2. Ensure effective planning, budgeting, implementation, monitoring,
reporting, and evaluation of the activities under Output 3:
Contribute to project’s annual and quarterly work plans and support
CTA/Project Manager organizes project board meetings to obtain their
approval;
Implements project work plan and ensures that the project remains within the tolerance level of the approved work plan;
Conducts regular monitoring to ensure achievement of targets in line
with the annual work plan and that project implementation at all levels
complies with the approved project SoP;
Contribute to quarterly project reports, in line with the standard
template and presents it to the project assurance team on a timely
manner;
To the extent that such is included in Output 3 AWP, contributes to the
production of manuals and other handbooks to promote the objectives
sought by output 3;
Provides additional inputs and data for external project reports as
necessary and required by the CTA/Project Manager and/or project
assurance team;
Provides to the SUSTAIN Project Communication Analyst data on Output 3
results inclusive of Human Interest stories and calls attention on
Output 3 events likely to warrant presence of Communication Analyst
and/or M&R Officer;
Support CTA/Project Manager in organizing project board meetings and
reports to the project board the project’s quarterly progress together
with any issues that may require project board decisions; and
3. Create and nurture strategic partnerships with key government
counterparts and support to the implementation of resource mobilization
Establishes and maintains good working relationships with the relevant
public and development partners who are the principal counterparts for
the project;
Initiates and maintains partnerships with development partners,
government institutions, private sector, civil society and other
stakeholders to contribute to the achievement of project results;
Builds project reputation for quality design, reliable delivery as well as integrity and accountability;
Identifies and works with key partners/stakeholders to ensure synergies
with other projects/initiatives and to avoid duplication of activities
among actors;
Identifies opportunities for mobilizing resources for the project, and
prepares substantive briefs on possible areas of cooperation; and
In coordination with UNDP’s Communication unit and other relevant
counterpart communications department, strengthens the communication of
the project in order to communicate results, deepen stakeholder
knowledge and buy-in to the project, and to facilitate resource
mobilization for the project.
4. Facilitate knowledge building and management for and from the project implementation.
Identifies best practices and lessons learnt from the project and from
other initiatives that can be helpful to the project in achieving its
goals and objectives;
Organizes and delivers trainings for the operations/project staff on project/programme management issues;
Conducts internal capacity building training for project staff to
facilitate appropriate management and timely delivery of project
outputs;
Identifies policy issues for codification and sharing;
Leads in generating knowledge products such as best practices and lessons learnt for knowledge sharing; and
Contributes to knowledge networks and communities of practice.
Competencies
Core Competencies:
Demonstrating/safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Strong leadership and managerial skill with track records of management roles in a team of multi-diversity background;
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Informed and transparent decision making
Implementing human resources policies for gender sensitive approach
Learning and sharing knowledge and encourage the learning of others.
Promoting learning and knowledge management/sharing is the
responsibility of each staff member, including Ability to transfer
knowledge and motivate people and to build relationships with
colleagues, partners, beneficiaries, government authorities, donor
organizations and other stakeholders.
Functional Competencies:
Advocacy/Advancing A Policy-Oriented Agenda
Preparing information for advocacy
Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate
Promoting a change in organizational culture for gender equality
Results-Based Programme Development and Management
Contributes into results through primary research and analysis
Assesses project performance to identify success factors and incorporates best practices into project work
Researches linkages across programme activities to identify critical points of integration
Monitors specific stages of projects/programme implementation
Analyzes country situation to identify opportunities for project development
Participates in the formulation of project proposals and ensures
substantive rigor in the design and application of proven successful
approaches and drafts proposals accordingly
Excellent written communication and analytical skill to synergize project financial delivery and support internal capacity;
Ensuring gender marker is properly assessed and assigned at the project level.
Building Strategic Partnerships
Maintaining a network of contacts
Maintains an established network of contacts for general information
sharing and to remain up-to-date on partnership related issues
Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders
Innovation and Marketing New Approaches
Enhancing processes or products
Generates new ideas and proposes new, more effective ways of doing things
Documents and analyses innovative strategies/best practices/new approaches
Resource Mobilization (Field Duty Stations)
Providing inputs to resource mobilization strategies
Analyzes information/databases on potential and actual donors
Develops a database of project profiles. Identifies opportunities for project proposals for presentation to donors
Promoting Organizational Learning and Knowledge Sharing
Basic research and analysis
Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
Documents and analyses innovative strategies and new approaches
Possesses in-depth practical knowledge of gender responsive planning, gender responsive policy making etc.
Strong skills on gender and development research, analysis, and writing policy and programme documents
Job Knowledge/Technical Expertise
Fundamental knowledge of own discipline
Strong aptitude on public administration and management of development project in the public sector;
Understands and applies fundamental concepts and principles of a
professional discipline or technical specialty relating to the position
Possesses basic knowledge of organizational policies and procedures
relating to the position and applies them consistently in work tasks
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
Demonstrates in-depth understanding and knowledge of the current
guidelines and project management tools and utilizes these regularly in
work assignments
Demonstrates interest in women’s empowerment and gender quality
Theoritical and/or practical knowledge of gender equality and women’s empowerment in development programming.
Global Leadership and Advocacy for UNDP’s Goals
Preparing information for global advocacy
Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences
Identifies and takes advantage of opportunities for advocating for UNDP’s mandate
Client Orientation
Establishing effective client relationships
Maturity and confidence in dealing with senior and high ranking members
of national and local institutions, government and non-government.
Researches potential solutions to internal and external client needs and
reports back in a timely, succinct and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Anticipates client needs and addresses them promptly
Required Skills and Experience
Education:*
Bachelor or Master’s degree preferably in human resources management or
general management, law, public administration, public policy, or
related field
Experience:*
1. Minimum with 4 years of experience with Master Degree and 12 years of experience for Bachelor Degree.
2. Minimum of 5 years working in the issues of human resources
management or institutional reform, preferably in public institutions.
Language Requirements:
• Fluency in written and spoken English and Bahasa Indonesia is required.
Other Requirements:
• Demonstrated strong familiarity with development projects and UNDP programmes in Indonesia.
• Strong knowledge and experience in human resource reform management in state institution are highly desirable.
• Excellent inter-personal and team building skills.
• Full time availability for project management duties is essential.
• Familiar with Government and UNDP procedures is highly desirable.
• Up-to-date computer skills required.
UNDP is committed to achieving workforce diversity in terms of gender,
nationality and culture. Individuals from minority groups, indigenous
groups and persons with disabilities are equally encouraged to apply.
All applications will be treated with the strictest confidence.
UNDP Indonesia reserves the right to select one or more candidates from
this vacancy announcement. We may also retain applications and consider
candidates applying to this post for other similar positions with UNDP
Indonesia at the same grade level and with similar job description,
experience and education requirements
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