Finance Assistant
DAI works at the cutting edge of international
development, combining excellence in technical and operational project
management, and exceptional customer service to solve our clients’ most complex
problems. Since 1970, DAI has worked in 150 developing and transition
countries, providing comprehensive development solutions in areas including
crisis mitigation and stability operations, democratic governance and public
sector management, agriculture and agribusiness, private sector development and
financial services, economics and trade, HIV/AIDS, avian influenza control,
water and natural resources management, and energy and climate change.
Background
DAI seeks a
Finance Assistant for a 5-year, $19 million USAID funded “Adaptasi Perubahan
Iklim dan Ketangguhan (APIK)” Project. The purpose of APIK is to support the
Government of Indonesia to strengthen climate and disaster resilience, working
in an integrated manner from the national level down to the community level.
APIK will help to mainstream climate change adaptation and disaster risk
reduction into national and subnational governance frameworks, build the
capacity of local communities and the private sector to address climate change
and weather-related natural hazards, and support the use of information for
climate and disaster risk management among key stakeholders.
Summary of Primary
Duties
The Finance Assistant is responsible for financial administrative duties to
support office operational financial duties. The Finance Assistant will conduct
routine financial duties, liaise with internal project team, bank, vendors, and
other stakeholders. Assisting Accountant/Office Manager by carrying out financial tasks,
maintaining finance files, coordinate with Jakarta and regional staff as
required.
Essential Duties
·
Fund Management. Manage cash funds for all regional offices, processing
regional fund request periodically.
·
Banking transaction. Prepare documents for payment and coordinate with
corporate bank in banking related transactions.
· Prepare voucher, and review the invoice or payment request for accuracy,
allocability, allowability. Ensuring each procurement document is complete and
in accordance with Project Manual, ensuring appropriate approval and backup
documentation for each voucher.
·
Tax Calculation on Vendor/Consultant Invoices. Properly calculating tax
on each transaction according to relevant Indonesia Tax Law and Government
regulations.
·
Processing and maintaining advances to staff, follow up outstanding
advance, and review the advance settlement records and documents.
·
Petty Cash Management. Maintaining the daily record of petty cash book,
payments, and preparing the reconciliation weekly and monthly
·
Expenditure Report and Fund Request. Assist in the preparation and
submission bi-weekly Field Expenses Report (FER), and assisting in preparing
fund request to Home Office periodically.
·
Bank Reconciliation. Assist in the preparation of monthly bank
reconciliation for Jakarta Office, and review bank reconciliation report of
Regional Offices.
·
Enter all transaction into the accounting system; identify the proper
account codes and expenditure type for each transaction.
·
Maintain Finance related Database in TAMIS. Entering and updating finance
related information in TAMIS.
·
Maintain VAT Exemption request. Prepare the documents and coordinate with
institutions related to VAT exemption process for vendor invoices.
·
Development of Activity Budget. Coordinate with Finance Officer to
develop activity budget (workshop,
trainings, or events).
·
Assist Finance Officers. Working closely with Finance Officers regularly
to conduct the assigned financial tasks, coordinate with regional staffs on
financial matters, advising appropriately on matters requiring their
attention.
·
Document Filing. Maintaining orderly filing system of all financial
documents and reports.
·
Assist Program activity. As required assist program activity on financial
disbursement.
·
Other tasks that are relevant to overall duties of this position
Qualifications
·
Bachelor’s
degree in accounting, finance, business administration and similar degree
·
A
minimum of 2 years of progressively responsible experience in an accounting
related field.
·
Excellent
proficiency with knowledge of Microsoft Office (mainly in excel); familiar with
financial software
·
Strong
organizational skill with a willingness to take initiative and be proactive,
possesses problem solving and time management skills.
·
Demonstrate
careful attention to detail.
·
Demonstrate
ability to handle a heavy workload and changing priorities and tasks under
strict deadlines.
·
Excellent
communications and personal management skills, ability to relate to people at
all levels of an organization with different multi-cultural backgrounds.
·
Strong
interest and ability to work effectively in a team environment.
·
Fluency
in English is required
Base of
Operations:
·
The Location for this position is in Malang,
East Java, Indonesia
Reporting:
·
The Finance Assistant will report to Accountant/Office
Manager
Application
Send:
·
Interested applicants are invited to
send their CV to APIK_Recruitment@dai.com. Please send
application no later than 10 February
2017. Applicants are instructed to write “Finance Assistant - EJ – NAME” as the Subject line of their email.
We regret that we are unable to acknowledge receipt of all applications and
only shortlisted candidates will be notified.
The DAI email disclaimer can be found at http://www.dai.com/disclaimer.
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