Friday, April 28, 2017

Finance Assistant

Finance Assistant
 (Location: Surabaya)


Background of the Project and Assignment

The Australia Indonesia Partnership for Promoting Rural Income through Support for Markets in Agriculture (PRISMA) is an ambitious new rural development program which aims to contribute to a 30%, or more, increase in net incomes for 1,000,000 poor rural female and male farmers, 300,000 of which will be reached by June 2017. AIP-PRISMA will focus on Eastern Indonesia (EJ, NTB, NTT, Papua and W Papua). Once it is fully operationalized, AIP-PRISMA will be the largest making markets work for the poor (M4P) project in the world.
Applications close on 01 May 2017. Please apply via this link. 
The post is open for Indonesian national only.  Female candidates are encouraged to apply.

Purpose of The Position

Support the Finance Officer and strengthen the current team in order to equilibrate the growth of the program and the integration of TIRTA, SAFIRA and PRISMA projects under one operation. Under direction of Finance Officer, the Finance Assistant will ensure smooth cash management operations and processing payments, petty cash and banking transactions handling, including maintaining financial records, retrieving financial details of the programs.

Roles and Responsibilities

Cash Management

          Ensure safe security of cash in the office and coordinate weekly and monthly cash counts, including spot counts
          Support Finance Officer to make sure funds for program are available, and to ensure the allowable minimum bank balance at the month-end

Financial System and Procedures

          Report any troubling discoveries or suspicion of wrongdoing to the proper authorities
          Adhere to the corporate financial policies and procedures and client regulations
          Suggest changes or improvements to increase accuracy, efficiency

Financial Records, Transactions and Payments

          Prepare financial forms and process in daily basis for IDR currency payment requests and receipts
          Check and scrutinize invoices for accuracy
          Reconcile any discrepancies or errors identified by conversing with employees
          In line with the other Finance Team Members, establish and maintain filing systems as appropriate
          Uphold Palladium’s policy of Zero Tolerance on bribery and corruption, and ensure due diligence is followed

Audit Function

          Support and strengthen finance management and administration across the program and ensure appropriate audit functions are carried out
          Support in ensuring that audit recommendations are implemented

Key Selection Criteria

Essential Skills/Experience Required:
          Proven experience in managing petty cash, bank account, and preferably familiar with web banking
          Trustworthy, integrity, attention to the details, and organized approach
          Excellent knowledge in accounting and finance
          Demonstrated ability to promote and initiate work processes and complete given assignments with minimum supervision
          Proficient in MS Office
          Good verbal and written communication skills in Bahasa Indonesia and English
Desirable Skills/Experience:
          Ability to work in a team and be customer-satisfaction oriented
          Experience working in or with development programs under DFAT, INGO
          Experience in project management or development

Functional Relationships

This position:
         Reports to the Finance Officer

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