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Sunday, May 28, 2017

Country HR and Office Manager, Ipas Indonesia-Jakarta

  Overview:

Ipas works globally so that women and girls have improved sexual and reproductive health and rights through enhanced access to and use of safe abortion and contraceptive care. We believe in a world where every woman and girl has the right and ability to determine her own sexuality and reproductive health.
 
The Human Resources (HR) and Office Manager is a dual-role involving the full spectrum of human resources and office management responsibilities for Ipas Indonesia. This role is responsible for performing HR-related duties at senior level in the following HR functional areas: benefits administration, employee relations, performance management, onboarding, policy implementation, recruitment/employment, and employment law compliance. The office manager component of this position is responsible for ensuring the smooth functioning of the office’s operation: office administration, legal registration process, Information Technology, logistics and procurement, and facilities management.

Responsibilities:

• Participate in key decisions as a member of the management team
• Maintain in-depth relationships with all members of the management team
• Ensure that administrative and human resources procedures follow principles of good governance while ensuring speedy delivery of services in the context of an international health organization
• Administer various human resource plans and procedures for all company personnel; assists in the development and implementation of employee handbook and personnel policies and procedures in conjunction with senior management.
• Perform benefits administration to include claims resolution, change reporting, approving invoices for payment, and communicating benefit information to employees
• Conduct recruitment efforts and new-employee orientations, monitors professional development programming
• Handle employee relations counseling and exit interviewing
• Maintain company organization charts and the employee directory
• Recommend new approaches, policies and procedures to effect continual improvements in efficiency of the department and services performed
• Maintain compliance with national and local regulations concerning employment
• Responsible for management of the building which includes, but is not limited to, managing repairs, rental agreements, etc.
• Supervise the maintenance of office equipment, including copier, fax machine, etc.
• Responsible for the facilities day-to-day operations, such as distributing building access keys and back-up to security access cards, etc.
• Supervise and coordinate overall administrative and office activities
• Supervise the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities
• Negotiate the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions
• Participate as needed in special department projects

Requirements:

• A bachelor’s degree in related field
• 8+ years of combined human resource and office management experience
• 2+ years of experience working in the non-profit industry, preferably in the health or international development sectors
• Solid understanding of national and local employment regulations
• Working knowledge of office processes
• Strong customer service orientation with the ability to effectively communicate with all levels of personnel
• Experience in partnering with an executive team
• High level of written and oral communication skills
• Proven ability in managing and leading staff
• Facilitation and training experience
• Fluency in spoken and written English

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