Management systems international, inc
Position: Program Assistant
CEGAH is a 5-year USAID-funded accountability and integrity program that works with a wide range of Indonesia’s Government and non-governmental agencies. The program runs between 2016 and 2021. The project is implemented by Management Systems International.
The Program Assistant position is held by a junior experienced staff whose acquired knowledge and skills enable him/her to independently undertake diverse work assignments (e.g. database, actively engage in program activities, major event/course planning, etc). Work requires extensive coordination with team members in CEGAH to ensure successful performance of the program as detailed in the annual work plan. The PA will be expected to support the work of the Technical Senior staff (Chief of Party and Program Managers) while independently liaising with the implementation level of partner government agencies and CSOs.
· Assist senior technical staff in the planning, coordination and arrangements for successful conduct of events such as seminars/conferences, training, meetings, presentations, and other (including, when necessary, travel and hotel arrangements, and trip itineraries). Ensuring attendance lists, materials and equipment are prepared and available.
· Set up appointments/meetings with partner government agencies
· Handling administration and financial matters of the program implementation
· Collect and provide necessary information and contribute to the planning, organizing and developing of all aspects of the projects.
· Ensure timely implementation of activities, in accordance with project schedules issued by the Program Manager.
· Draft ToR, letters and/or invitations in both Indonesia and English, as well as documents and forms related to Program activities and administrative matters.
· Communicate and coordinate with the Consultants related to Program activities.
· Maintain an efficient filling system for all administrative and operational records
· Perform other duties and responsibilities assigned by senior technical staff.
General provisions and limitations:
· All final decisions related to this Project are made by the COP and MSI/HQ responsible and authorized personnel.
· Any communication with USAID is the authority of the COP and MSI/HQ responsible and authorized personnel.
· Bachelor (S1) degree in relevant field of work or related studies
· Minimum 2 years of relevant experience
· Good management and administrative skills
· Experienced in maintaining network with government, NGOs and media.
· Have the capacity to work both independently as well as in a team setting
· Willing to undertake field travel and work under demanding conditions
· Ability to establish priorities and undertake assigned tasks with minimum supervision
· Ability to effectively address multiple tasks
· Proficient in spoken and written English, and in the use of MS Office Software
**This is a local position; only Indonesian nationals will be considered.
Please send CV (including three references) and application letter to email@example.com before 7:00pm Jakarta time on Wednesday, June 14, 2017. Only shortlisted candidates will be contacted. Interview will be conducted on a rolling basis until a suitable candidate has been selected.