IDLO VACANCY ANNOUNCEMENT
Title: Finance and Grants Associate
Category: Locally Recruited
Type of contract: Special Service Contract - Fixed Term (1
year, renewable)
Duty Station: Jakarta, Indonesia
HOW TO APPLY
IDLO
is an Equal Opportunity Employer and values diversity in all areas of
its operations. We welcome and encourage diverse applications. All
interested applicants are encouraged to apply via our website: www.idlo.int/jobs and submit the completed IDLO Personal History Form (PHF), resume and cover letter.
ABOUT IDLO
The International Development Law Organization (IDLO)
enables governments and empowers people to reform laws and strengthen
institutions to promote peace, justice, sustainable development and economic
opportunity. We contribute to creating stable and inclusive societies where
every person can live free from fear and want, in dignity and under the rule of
law. To learn more about IDLO, please
visit our website www.idlo.int or follow us on Twitter @IDLO.
IDLO RULE OF LAW PROGRAM INDONESIA
In November 2014, IDLO was selected by the Minister for
Foreign Trade and Development Cooperation of the Ministry of Foreign Affairs of
the Netherlands to manage a substantial part of the rule of law program. IDLO
is in charge of ensuring the coherent and efficient management of the
Indonesia-Netherlands Rule of Law Fund (“RoL Fund”), in alignment with the
Indonesian National Long-Term Development Plan (RPJPN) 2005-2025. IDLO’s main
responsibilities are the identification, implementation and monitoring of
activities supported by the Fund, while facilitating and strengthening
collaboration among Dutch and Indonesian institutions working on rule of law
initiatives. The primary objective of the RoL Fund is to support the
development of effective, accountable and inclusive justice sector
institutions, and ensuring equal access to justice in Indonesia.
POSITION
Under supervision of the Field Program Manager, Rule of Law
Program and in close coordination with the Finance and Administration Officer,
the Finance and Grants Associate will be responsible for supporting the
supervisor in the following main duties:
▪ Review of the financial reports submitted by the
Implementing Partners, including, but not limited to, checking the completeness
and the accuracy of the supporting documentation, the consistent allocation of
the expenses against the approved budget and the forecasted expenditures.
▪ Carry out monthly financial close of the Country Office
and prepare the financial reports, coordinate with respective colleagues for
any corrective actions as necessary.
▪ Process all expenses generated at the CO level ensuring
they are in compliance with IDLO policies and donor regulations, and
corresponding to the chart of accounts, budget lines when recording
transactions.
▪ Prepare CO balance sheet and monthly reconciliation
reports (including advances) on a timely manner.
▪ Review procurement documents to ensure that they comply
with IDLO policies and procedures and donor rules and regulations.
▪ Ensure that payments are made only after approval has been
obtained from the budget holder.
▪ Ensure costs are allocated in accordance with the approved
program budgets.
▪ Assist with preparation of grant budgets to support new
proposals.
▪ Support the Program Manager in monitoring budget vs.
actual report as required.
▪ Assist in the review all sub-grant monitoring reports and
preparation of management summaries of findings and recommendations in
accordance with sub-grant agreements.
▪ File financial documents and Ensure that copies of all
relevant documents shipped to Rome are maintained at the CO and filed
electronically in sequence.
▪ Other relevant duties as requested by the supervisor.
IDEAL CANDIDATE PROFILE
Education, Work Experience, Languages
▪ Minimum of a Bachelor’s degree in Commerce, Finance or
Accounting.
▪ Minimum 3–4 years of relevant professional experiences
preferably within the international development sector.
▪ Good knowledge or experience in managing grants, donor
rules and regulations.
▪ Fluent oral and written English and Bahasa Indonesia is
required.
Specific knowledge, skills and competencies
▪ Working knowledge of accounting software.
▪ MS Navision knowledge will be an added advantage.
▪ Excellent written and verbal communication skills.
▪ Keen sense of ethics, integrity and commitment to IDLO’s
mandate.
TERMS AND CONDITIONS
The successful candidate will be contracted for an initial
period of 12 months, with the possibility of extension based on satisfactory
performance and funding availability. IDLO offers a competitive remuneration
and benefits package in terms of salary, medical insurance, annual leave and
sick leave. The Finance and Grants Associate will be based in Jakarta,
Indonesia and must have the necessary permission or immigration status to work
in Indonesia.
HOW TO APPLY
IDLO is an Equal Opportunity Employer and values diversity
in all areas of its operations. We welcome and encourage diverse applications. All interested applicants are encouraged to
apply via our website: www.idlo.int/jobs and submit the completed IDLO Personal
History Form (PHF), resume and cover letter.
DISCLAIMER AND CLOSING DATE
The above statements are intended to describe the general
nature and level of the work being performed by the employee assigned to this
work. This is not an exhaustive list of all duties and responsibilities. The Director - General of IDLO reserves the
right to amend and change responsibilities or even to cancel the recruitment to
meet business and organizational needs as necessary.
Application deadline is 20 July 2017 (23:59hrs Rome time)
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