Simavi is an ambitious, growing development
organization. Our head office is based in Amsterdam, the Netherlands, and we
have local representations in Bangladesh, Indonesia, Kenya, Tanzania and
Uganda. In partnership with local civil society organisations, we improve the
health of marginalised communities in the poorest regions in developing
countries in Africa and Asia. Together with local communities, the private
sector, knowledge institutes and governments we address Sexual and Reproductive
Health and Rights as well as the basic need for Water, Sanitation and Hygiene-
because we believe that those two themes are the basic determinants for a good
health. We campaign to engage the general public and involve them in what we
do. We are a member of the Watershed Alliance, lead agency of the Netherlands
WASH SDG Consortium, a member of the GUSO (Get Up Speak Out) Alliance, and take
part in many more initiatives and alliances.
Simavi has been
operational in Indonesia since 1925 by working through local NGO partners both
in WASH and SRHR sectors. As of 1 January 2016 Simavi is implementing a new
programme named SEHATI (Sustainable Sanitation for Eastern Indonesia). And
Simavi is involved in PROPOPI, a public-private partnership project between
PDAM Kota Bandung, Vitens Evides International, TU Delft and Simavi. The
objective is to improve pro-poor access and quality of water supply in Bandung,
West Java, by providing drinking water to people as well as improving service
level for customers. Simavi is also working on new project developments and
expecting a few projects to be developed throughout the next 3 years.
For our office in Indonesia, we are looking for
a:
Finance & Operations Manager
This vacancy is open to Indonesian nationals only
The Job
The Finance &
Operations Manager (F&O Manager) will have responsibility for financial and
administrative aspects of the Indonesia country office’s projects and
operation, including budget development and monitoring, agreement monitoring
and compliance, procurement, and human resources. The F&O Manager will
establish and maintain sound financial and administrative management practices,
and ensure the project’s compliance with Simavi and donors’ procedures, rules
and regulations. S/he provides technical assistance to project staff within
Indonesia office, including reviews of the financial reports provided by
projects. S/he provides country compilation reports to the head office
regularly. S/he contributes in to adjusting Simavi’s administration policy and procedure
based on Indonesia context.
Position in
the organisation
The F&O Manager
directly reports to the Country Representative (CR). S/he has a coordination
line to project teams within Indonesia office and F&O team at Simavi Head
Office. S/he line manages the Finance & Administration Officer (F&AO).
This is a local staff position and therefore for Indonesian nationals
only.
Tasks and
responsibilities
1. Financial
Management
- Responsible for the bookkeeping and monthly financial reporting;
- Responsible for payments to contracting;
- Stays up to date about (any changes in) donor requirements;
- Ensures compliance with donor financial procedures and guidelines for audits and prepares for financial donor audits;
- Oversees local procurement;
- Ensures compliance with Government of Indonesia laws regarding financial systems and practices;
- Develops and monitors expenses against budget lines;
- Advices the Country Representative on financial management.
2. Administration
- Prepares contracts engaged by Simavi with third parties;
- Maintains a proper filing system of all programme documents both electronic and hardcopy;
- Manages all staff leave schedules;
- Monitors and updates the asset inventory;
- Maintains databases of government, donors, non-profit and community contacts to ensure they are up-to-date.
3. Capacity
building & monitoring partner organisations
- Ensures that financial management policies and guidelines are followed and adhered to by partner organisations;
- Ensures timely and correct financial reporting of partner organizations to Simavi;
- Supports partner organizations in executing an accurate and correct bookkeeping system;
- Supports partner organizations in the preparation for annual audits;
- Reviews all reports from and payments to partner organizations with proper and adequate back-up documentation and report any inconsistencies to the Country Representative.
3. Management
of staff
- The F&O Manager line manages the Finance & Administration Officer;
- Conducts the yearly performance and development cycle meetings;
- Manages the wellbeing of staff under his or her supervision;
- Approves leave days in consultation with the CR.
Profile
Knowledge and Experience
- Master’s degree (or Bachelor degree with 10-year working experience) in Finance, Accounting or related field;
- Minimum 5 years of relevant working experience in financial and operations management, including overseeing the finance, preferably within an (I)NGO or an internationally-funded project;
- At least 3 years experience in line management of financial and support staff;
- Knowledge of Government of Indonesia (fiscal) laws and regulations regarding accounting, financial systems and practices;
- Demonstrated experience in coordinating audit activities, financial reporting, budget analysis, accounts payable and receivable, general ledger, payroll and accounting for an (I)NGO;
- Demonstrated experience in development, implementation and monitoring of financial policies and procedures;
- Demonstrated experience in financial capacity building of partner organizations;
- Experience or readiness to work with different types of stakeholders/clients such as the government, local NGOs, community members, private sector.
Skills and Competencies
- Excellent communication skills in Bahasa Indonesia and English (oral and written);
- Competence and demonstrated experience in the use of computerised systems and programs (e.g. Excel), including financial software applications is essential;
- Attention to accuracy;
- Discretion and integrity;
- Ability to manage and prioritise a high workload and multiple tasks in a fast paced environment with tight deadlines;
- Proactive problem solver.
Location
Jakarta, Indonesia, with some travel to the districts.
Simavi
offers
1 year consultancy contract (fulltime) with
possible extension and good primary and secondary conditions. Consultancy fee
will be between 20 and 24 million Rp / month (incl. VAT and other costs)
depending on qualifications of the selected candidate.
More
information
To get to know our organisation, please visit our website www.simavi.org.
To apply
Do you
recognise yourself in the profile? Candidates are invited to apply August 22nd 2017 at the
latest. Please send your letter (in English, max. 1 page) and resume (in
English, max. 4 pages) to application@simavi.nl, using reference Finance &
Operations Manager Indonesia.
Apply only when you fit the total job description. References will be
checked.
Commercial
inquiries or job postings are not appreciated or accepted regarding this
vacancy.
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