CARE International in Indonesia (CII), as an international NGO, has
carried out large scale operations in Indonesia, encompassing emergency
operations, transitional activities centered on agriculture and nutrition and
a range of development initiatives in such areas as water and sanitation,
health and enterprise & economic development.
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CARE International
in Indonesia at Head Quarter
Office-Jakarta is currently recruiting
the following position for its project:
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JOB TITLE
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PROJECT MANAGER
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DEPARTMENT/PROJECT
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PROGRAM/SIGAP
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REPORTS TO
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EMERGENCY PREPAREDNESS/RSPONSE & SAFETY and SECURITY MANAGER
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BASE
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NORTH JAKARTA
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JOB SUMMARY
The Project
Manager will provide technical oversight on assigned project.
S/he will provide implementation the SIGAP (Strengthening Government's Ability
towards Disaster Preparedness) Project including ensuring: the technical
quality of activities; the implementation of activities in a timely manner;
monitoring and evaluation; appropriate exchange with technical resources;
close communication, coordination and involvement with local government
stakeholders; sharing of information with local government counterparts; and
responsible use of financial resources dedicated to this result. In particular to make
every
effort to ensure
that
the Project’s
objectives/outputs are
achieved
to a high
standard of
quality according
to the log
frame
and budget,
within the contracted project period and in compliance with national laws, donor regulations and CARE policies and
procedures.
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RESPONSIBILITIES
AND TASKS
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S/he will serve as a leader and coordinator of the project team with the following responsibilities:
A.
Project Management;
B.
Financial/Budget and Asset
Management;
C.
Contract Management/Compliance;
D.
Personal Management;
E.
Government
Liaison/External Relations.
A. Project Management
A1. Lead and manage overall project cycle within the grants framework.
A2. Ensure compliance with Project documentation and donor guidelines including:
Approved Project proposal and budget and any donor approved changes. Donor contract
Donor procedure
manuals
Individual Project Implementation Agreement
or IPIA (agreement
with CARE member).
A3. Ensure that the Project conforms with CARE
International
Program Principles
and
Project Standards
(using Project Standards Measurement Index or PSMI as a tool to measure quality of program). If the Project does not meet these standards at any stage of the project cycle, take appropriate steps to correct or improve identified areas.
A4. Review approved Project
outputs and indicators so as to ensure that they are appropriate
and realistic, and if required suggest changes to line management.
A5. Develop Project
start up plans in consultation with Project staff, line management, partners’ consortium and local government partners. Following project initiation, develop regular (monthly) implementation plans and reports.
A6. Establish and implement Project monitoring and
evaluation systems in order to provide regular information
on
progress towards
indicators of outputs and objectives and assess the impact of the Project.
A7. Mobilize and manage technical assistance and support to Project and counterpart staff as required.
A.8. Support identification and implementation of potential innovation of the project
to increase the project outreach
or increase institutional added value of CARE International Indonesia.
A.9. Coordinate with consortium partners
organization and link the project to government for potential replication and
wide impact.
A.10. Make sure the visibility of the project
and lesson learned along the project implementation.
B. Financial/Budget and Asset Management
B1. Comply with CARE Indonesia financial management procedures and expenditure
monitoring systems.
B2. Authorize all necessary Project site expenditure within CARE Indonesia “Limits of Authorization”
table and ensure that Project expenses are kept to a minimum consistent with sound administrative and financial practices.
B3. Ensure that Project expenditures
are
being coded correctly and consistently
(i.e. allocated to correct budget lines)
and that donor funds are used solely for the purposes for which they were granted and in accordance with
relevant
CARE Indonesia and donor guidelines.
B4. Check monthly Project expenditure
report for accuracy and appropriateness. Regularly discuss
with
Finance Manager concerning financial reporting issues, errors, trends, payment
delays, outstanding commitments and related
matters.
B5. Prepare monthly program and financial
projection, and monitor expenditure on a monthly basis against the approved budget. Review expenditure
projections to ensure that expenditure
stays within budget. Actual or anticipated expenditure variances
against
the budget
should
be included in the monthly report to line management together with any recommendations
for changes to the budget.
B6. In close coordination with the Administration Unit and/or Regional Office Manager, ensure that assets purchased by or provided
to
the Project
comply
with asset management guidelines
in
the CARE Indonesia Administration
Manual.
C. Contract Management
C1. Ensure that contractual compliance obligations
to the donor are understood and adhered to
by all relevant Project
staff.
C2. In the event of any urgent and serious matters, provide immediate reports (verbal or written) to line management or Program Director. Such matters of significance may include:
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Personnel/staff, Security,
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Financial or asset control,
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Project performance,
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Legal problems,
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Events likely to gain adverse publicity, and or
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Any other matters felt to be of significance by the Project Manager.
C3. Submit all reports on time (donor, relevant CARE International member and CARE Indonesia).
C4. Ensure that approved
objectives, outputs (targets) and budgets
are
reached.
Any changes
to the project design, objectives, outputs or budget must have prior approval by the donor.
C5. Ensure
the effective
management, maintenance, security and
legitimate
usage of
all project
facilities,
assets, personnel and equipment.
D. Personnel Management
D1. Develop, define and maintain updated job descriptions for all relevant Project staff, which clearly explain the roles and responsibilities of each staff member.
D2. Work
with line management
and
Human Resources Unit to recruit staff for all project positions.
Ensure
that CARE’s recruitment procedures are followed.
D3. Ensure that all staff clearly understands their roles and responsibilities. On the basis
of their job descriptions monitor staff performance and provide constructive feedback to staff in line with CARE Indonesia performance
management procedures (Annual Performance Appraisal process).
D4. Identify the key skills required by all Project staff to
effectively fulfill their designated roles and where necessary suggest or plan staff training to fulfill such needs as well as provide on the job training and coaching/mentoring.
D5. Assist all Project
staff to have access to training in order to develop their
skills beyond the requirements of
their current position.
D6. Actively assist staff, in particular women,
assume greater responsibility
within project activities and ‘foster’ their long-term professional development.
D7. Ensure that staff participates in the development of project
Weekly/monthly work plans.
D8. Ensure that the
provisions of CARE Indonesia’s Human Resource
Manual are being complied with. In particular,
ensure that working hours, annual, sick leave and other leave provisions are being applied and liaise with
the Regional Office Manager (if applicable) or Human Resources Unit
regarding relevant staffing issues.
D9. At
all times ensure
the safety
and security of
all
Project
staff
in
line with CARE
Indonesia’s
policies
and procedures.
E. Government Liaison/External Relations
E1. Establish and maintain positive working relationships with
other institutions involved in the project by ensuring appropriate
representation of CARE. This should include regular contact to ensure they are fully and appropriately involved in the Project.
E2. Establish local procedures in order to liaise effectively with local government institutions. This may include such things as: planning, implementing, reporting, monitoring and evaluation or any other aspect that requires local government understanding and support for effective project management.
E3. Assist line management to meet all required narrative and financial reporting requirements
promptly.
E4. Comply with host government
priorities and policies where these are consistent with CARE Indonesia’s
Mission and Vision as well as donor contractual obligations and the need to ensure project quality.
And possibility of program replication with the local government, and support
to influence the community programing and budgeting at the village level.
E5. Facilitate
and
provide the opportunities
for counterpart
staff and agencies
to
be aware
of
and learn
from the implementation of all aspects of the Project.
E7. Undertake
all
areas of responsibility in a professional manner and in a way that enhances the reputation
of
the
Project and the reputation of CARE.
SPECIFIC RESPONSIBILITIES:
1.
Develop program strategy, design and work plan.
2. Plan and organize the need assessment and analyze the result and
develop report to support the programming and strategy. (joint need
assessment is also possible to organize with other consortium members).
3. Stakeholders and resources mapping.
4. Develop/revise and prepare existing training module that will be used
in the program.
5.
Develop the monitoring framework to be applied in
the project.
6. Synchronize related activities (if needed) with the other consortium
members in the field, to ensure better achievement of expected output.
7.
Conduct socialization, monitoring and evaluation
activity to ensure harmonization, standardization and optimizing of any
project activities.
8. Provide coaching, monitoring and evaluation activity
(Meeting/trainings, Action Plan and Lead Discussion Forum) to measure the
project achievement, opportunity and help to overcome the challenges faced by
the program.
9. Prepare and submit narrative report in quarterly, semi-annual and
final report.
10. Facilitate the coordination meeting with all team.
11. Pro-actively identify and communicate program opportunities and
challenges for replication and/or scale.
12. Supervise Project Officer and other team (if any) on the project
structure.
13. Liaise with respected government, NGOs and other stakeholder on the
project implementation.
14. Conduct any other duties that may reasonably be assigned in line
with the position.
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SUPERVISES
-None-
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QUALIFICATIONS
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1)
Education: Master degree in Economic Management or Management or Social Study or
communication, Social Welfare and/or other relevant background.
2)
Experience:
At least 5 (five) years proven in community facilitation capacity
and project development.
3) Specific technical
skills:
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Experience in program design and work plan
development (Disaster Risk Reduction, Disaster Preparedness; Incident Command
system - ICS).
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Good communications skills, including
negotiation skills particularly with community and local authority.
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Good interpersonal skills, including patience,
diplomacy, willingness to listen and respect for project staffs and
beneficiaries.
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Prepared to spend a considerable amount of time
in the field.
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Honest, responsible, self-motivated, ability to
work in tight schedule and able to take initiative under minimum supervision.
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Able to give helpful directions, detailed
instructions and demonstrations.
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Demonstrate ability to independently work as
well as to contribute in a cross cultural environment.
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Experience in managing and supervising large
team to reach the project objectives.
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Experience in building partnership with
government and other civil society organizations.
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Competent in Windows, MS Office programs, email
and database experience.
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Familiar of social media as media of
communication to team and beneficiaries.
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Fluent in English (spoken and written).
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TERMS OF OFFER
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CARE is an equal opportunity employer offering a competitive salary
and benefits package, and a collegial working environment, and women candidates are
encouraged to apply. Applicants are invited to send a cover letter
illustrating their suitability for the above positions, and detailed
curriculum vitae, with names and addresses of three referees (including
telephone, fax numbers and email address). Relocation cost will not be
covered. Please DO NOT attached academic transcripts and Diplomas and state
clearly the applied position title in the email subject.
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Please submit your applications before December 21, 2017 to CARE
International in Indonesia,
Human Resources Unit:
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