Cardno - Project Support Officer

PROJECT SUPPORT OFFICER – CARDNO

Short Description

Cardno is seeking an energetic and enthusiastic candidate to work as part of a team of highly skilled professionals in the Jakarta IDA office.

Full Job Description

Cardno partners with developing countries and aid agencies to promote and deliver innovative solutions for sustainable development. Our experienced teams work to enhance local ownership to encourage long-term and growing prosperity through the improvement of the infrastructure, economic, health, educational and governance situations of developing nations.

To assist with this focus our Jakarta Office is seeking a Project Support Officer (PSO) to contribute and support PT Cardno Indonesia. The Project Support Officer will contribute to the success of Cardno EMR by providing professional services support for project administration, marketing and QMS support activities within the team.

Based in our Jakarta office, the position plays a crucial role supporting Cardno’s programs, projects and the corporate office in administration.

Principal Responsibilities include :

·         Provide high level word processing and administrative support to marketing, bids and projects, regional staff and Manager, by assisting the bid manager to mobilize and arrange accommodation for the team, overall general administrative tasks.

·         Monitor and disseminate relevant electronic and paper based communications within head office and with overseas projects, by saving all the email correspondence to the shared folders for each related subjects.

·         Oversee the filing of project, individual and marketing information using in house system, by doing proper and comprehensive filing structure as per QMS guideline in hardcopies and softcopies.

·         Arrange authorization of funds requests, by circulating fund request to Contractor Representative and the Divisional Accountant for their approval prior to submission to Accounts Payable, by indicating the expected date of fund transfer to project’s bank account.

·         Check and process claims for payments against contracts, by checking all the necessary documents for payment process, seek approvals, prepare the payment request forms, assign proper cost codes, and upload the request to AP.  

·         Process and maintain accurate records for all medical and travel insurance claims for overseas staff, registering the LTAs on the AON portal, and provide most updated insurance coverage to LTAs, and provide the STAs with the travel insurance.

·         Track and report on project/personnel movements, status of accommodation (rental leases) where premises leased by Cardno, by providing an accurate data of payroll and remaining balance as per individual contracts, filing each housing rental agreement on the proper folder for each consultants.

·         Assist in the effective management of activities, projects and personnel:  by having a good coordination with project’s activity coordinators to avoid overlapped responsibilities.

·         Coordinate the mobilization, travel and accommodation arrangements for consultants and subcontractors, as required, including obtaining visas and other relevant documentation, preparing pre-departure briefings, by requesting the consultant to provide valid IDs or Passport details for proper mobilization, send the request to CTM or local travel agent for airline tickets and hotel arrangement based on Cardno’s travel policies (business class-more than 4 hours, and 4 stars hotel, or based on DFAT’s latest policies.

·         Other duties as requested by the manager including filing and coordinating meetings and appointments, arrange the interview session with candidates.

Qualification & Skills include:

·         A university degree in any field.

·         Minimum 3 years’ experience working in administrative positions within the International Development sector.

·         Familiar with Visa and working permit for expat.

·         Well-developed communication and liaison skills in both written and spoken English and Bahasa Indonesia.

·         Sound administrative skills and experience, including the ability to work under pressure and meet deadlines.

To Apply please click here :

 Careers - Project Support Officer