GIZ is searching for: Consultancy to
Provide Facilitation and Subject Matter Expert Services to a Consultative
Workshop on the State of Gender-Related Legislation and Participation of Women
in the Parliamentary Processes of AIPA Member Parliaments project in Indonesia. The detail services are set forth in the Term of Reference at the scroll down below.
Should
you be interested to provide this services, please submit your
technical proposal including your updated CV and your offering letter,
shortlisted candidates will be contacted to provide the financial
proposal
The technical proposal shall cover detailed methodology to carry
out the activities as mentioned in the Term of Reference. The proposal will be
evaluated considering weightage of 70:30 between technical and financial
proposals.
Please mention in the subject line of the email the
reference number and name of submitting consultant as
"RFP No. 83278095 - Consultancy
to Provide Facilitation and Subject Matter Expert Services to a Consultative
Workshop on the State of Gender-Related Legislation and Participation of Women
in the Parliamentary Processes of AIPA Member Parliaments
Proposal should be submitted in English and must be sent by email to : contract-indonesia@giz.de
Should you have any question related to this respect, please send an email to contract-indonesia@giz.de cc andri.irvan@giz.de and swesty.haryanty@giz.de
The queries will be answered by E-mail, both queries and answers will be forwarded to all bidders involved in the bidding process.
Terms of Reference
“Capacity Building for the ASEAN Inter-Parliamentary
Assembly (AIPA)": Consultancy to Provide Facilitation and Subject Matter
Expert Services to a Consultative Workshop on the State of Gender-Related
Legislation and Participation of Women in the Parliamentary Processes of AIPA Member
Parliaments
I. Specification
of Services
1. Preliminary Remarks
1.1 GIZ Profile
Broad-based expertise for sustainable
development
The
services delivered by the Deutsche Gesellschaft für Internationale
Zusammenarbeit (GIZ) GmbH draw on a wealth of regional and technical expertise
and tried and tested management know-how. As a federal enterprise, we support
the German Government in achieving its objectives in the field of international
cooperation for sustainable development. We are also engaged in international
education work around the globe.
Tailored services
We offer
demand-driven, tailor-made and effective services for sustainable development.
To ensure the participation of all stakeholders, we apply a holistic approach
based on the values and principles upheld in German society. This is how we
facilitate change and empower people to take ownership of their own sustainable
development processes. In doing this, we are always guided by the concept of
sustainable development, and take account of political, economic, social and
ecological factors. We support our partners at local, regional, national and
international level in designing strategies and meeting their policy goals.
Developing solutions
GIZ
operates in many fields: economic development and employment promotion;
governance and democracy; security, reconstruction, peacebuilding and civil
conflict transformation; food security, health and basic education; and
environmental protection, resource conservation and climate change mitigation.
We also support our partners with management and logistical services, and act
as an intermediary, balancing diverse interests in sensitive contexts. In
crises, we carry out refugee and emergency aid programmes. As part of our
services, we also second development workers to partner countries.
Through
programmes for integrated and returning experts, we place managers and
specialist personnel in key positions in partner countries. We also promote
networking and dialogue among actors in international cooperation. Capacity
development for partner-country experts is a major component of our services,
and we offer our programme participants diverse opportunities to benefit from
the contacts they have made. We also give young people a chance to gain
professional experience around the world – exchange programmes for young
professionals lay the foundations for successful careers in national and
international markets.
Who we work for
Most of
our work is commissioned by the German Federal Ministry for Economic
Cooperation and Development. GIZ also operates on behalf of other German
ministries – including the Federal Foreign Office, the Federal Ministry for the
Environment, Nature Conservation, Building and Nuclear Safety, the Federal
Ministry of Defence, the Federal Ministry of Economic Affairs and Energy and
the Federal Ministry of the Interior – as well as German states and
municipalities, and public and private sector clients in Germany and abroad..
These include the governments of other countries, European Union Institutions,
such as the European Commission, the United Nations and the World Bank. We work
closely with the private sector and promote synergies between the development
and foreign trade sectors. Our considerable experience with networks in partner
countries and in Germany is a key factor for successful international
cooperation, not only in the business, research and cultural spheres, but also
in civil society..
Global reach – the company at a glance
The
registered offices of GIZ are in Bonn and Eschborn. In 2016 GIZ business volume
was around EUR 2.4 billion. Of GIZ’ 18,260 employees in some 120 countries,
almost 70 per cent are national personnel working in the field. In GIZ’ capacity
as a recognized sending organisation, the company currently has 643 development
workers in action in partner countries. In addition, the Centre for
International Migration and Development (CIM), a joint operation of GIZ and the
Federal Employment Agency, placed 847 integrated and returning experts with
local employers abroad in 2016 while providing them with financial support and
advisory services
1.2
Project Framework
In 2012 the Federal Foreign Office of the Federal
Republic of Germany and the ASEAN Inter-Parliamentary Assembly (AIPA) have
signed a cooperation agreement to strengthen the parliamentary normative and
control functions of member parliaments of AIPA and to support ASEAN to achieve
its goal of establishing the ASEAN Community by 2015.
The ASEAN Inter-Parliamentary Assembly (AIPA) and Deutsche
Gesellschaft für Internationale Zusammenarbeit (GIZ) agreed on the joint
implementation of the project "Capacity Development for the ASEAN Inter-Parliamentary
Assembly (AIPA)" commissioned by the Federal Foreign Office of the Federal
Republic of Germany.
The
project implemented its Phase I for the period 2014-2015 and pursued a three-pronged
capacity development strategy: i) Support to AIPA institutional reform
processes; ii) Advanced training measures for parliamentarians/ staff of
relevant AIPA Committees, of the AIPA-Secretariat as well as of the National
AIPA-Secretariats; and iii) Support to enhanced AIPA Information and
Communication Management (AIPA Intranet, Awareness building).
After
Phase 1 of the project ended in Feb. 2016, the Federal Republic of Germany and
the ASEAN Inter-Parliamentary Assembly (AIPA) jointly agreed to extend the
project for two more years ending February 29, 2018 which is termed hereinafter
as Phase II. The summary of the project objectives, components and activities
is described below:
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Project Title: Capacity
Development for the ASEAN Inter-Parliamentary Assembly (AIPA) - Phase II
(03/2016 - 02/2018)
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Project Objective:
The parliamentary normative and control functions of ASEAN Member States
(AMS) are strengthened
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Component
1
AIPA Inter-parliamentary Knowledge Management (AIPA InterKnowledge)
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Component
2
Human Capacity Development
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Component
3
Communication and Outreach
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Objective
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Objective
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Objective
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Key elements of the 'AIPA InterKnowledge' have been defined,
documented and practiced
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Selected AIPA Parliamentarians & staff members are trained in
specialized skills
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AIPA
Communication strategy and branding contribute effectively to AIPA
communication and outreach
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Activities
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Activities
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Activities
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1. AIPA
Intranet: Roll out to AMPs - Content Management and policy
2. AIPA
Intranet: Technical review and expansion
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1. Workshop
Series on Human Capacity Development Framework
2. Workshop
Series on Networking and Outreach with Civil Society Organizations
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1.. AIPA Communication Master Plan
2.. Branding AIPA: AIPA Corporate Design
3.. AIPA - ASEAN Retreat: Working towards an enhanced partnership
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This
planned workshop as will be described in the latter sections of this Terms of
Reference will contribute to the objectives of component 2 (Human Capacity
Development).
2.0 Background and Rationale
The
issue of the gender equality and the participation of women in the affairs of
the parliaments within ASEAN Member States (AMS) is an issue that was initially
addressed by AIPA way back in 1998 when it called for the creation of the
Committee on the Women of AIPO or WAIPO during the 19th AIPO General Assembly
held in Kuala Lumpur, Malaysia in 1998.
By
virtue of Resolution No. 19 WC-GA/W/98/01, AIPO resolved to form Women
Parliamentarians of AIPO or WAIPO to enhance the participation and
representation of women within AIPO by endeavoring to bring about an increased
number of women delegates to AIPO events. The said resolution also enjoined
AIPO to increase women representation in Parliaments of the ASEAN member states
and to bring forward specific concerns on women that should be discussed in the
AIPO’s General Assembly. From then on, WAIPO met annually during AIPO’s General
Assembly. The resolution also stated that WAIPO can discuss specific topic and
organize conferences for the purpose. Since the renaming of AIPO into AIPA at
the 28th AIPA General Assembly in Kuala Lumpur in 2007, WAIPO was also later
renamed to WAIPA.
Despite
the existence of WAIPA and the fact that some women in AMS have gained more
prominence and empowerment to make decisions, gender inequality remains a
serious problem in the ASEAN region where women reportedly continue to be
denied justice because of deficits in the implementation of laws and their
inaccessibility to social and economic opportunities and inability to exercise
of their human, civil and political rights. This situation affects severely
against women who are poor, women from racial and ethnic minorities, refugee
and displaced women, women with disabilities and indigenous women. Violence
against women in various forms as well as trafficking in women and children
also remain widespread.
The
enactment of gender equality legislation in the ASEAN Member States (AMS) is
widely considered as a requirement for a broad framework to eliminate
inequalities and discrimination directed towards women’s access and exercise of
their human rights..
Although
all AMS already ratified the UN Convention on the Elimination of all Forms of
Discrimination against Women (CEDAW) and Beijing Declaration and Platform for
Action has already been passed by the UN more than twenty years ago, many
observers still believe that there is a need to ensure that laws and administrative
practices are non-discriminatory and the voices of women are heard because, in
reality, justice remains out of reach for too many women in ASEAN.
It
can also be noted that the ASEAN Inter-Parliamentary Assembly (AIPA), through
its committee of Women Parliamentarian of AIPA (WAIPA) has adopted number of
resolutions on women’s issue. Most resolutions call for the mobilization of
parliaments as key mechanism to promote gender equality and ensure the rights
of women and children are undertaken through legislative procedures. It has
also underscored that women parliamentarians should play vital role in
supporting the enhancement of parliamentary actions on this matter. Various
adopted resolutions also reflected the commitment of AIPA/WAIPA to promote gender-equality.
The question now is, how far did the
parliaments of ASEAN effectively passed relevant legislations to realize and
implement the UN Convention on the Elimination of all Forms of Discrimination
Against Women (CEDAW) and Beijing Declaration and Platform for Action?
Corollary to this issue is the question of how extensive is the participation
of women in the parliamentary processes among AIPA Member Parliaments in terms
of decision-making and wielding of actual political power?
In the light of these two basic and
fundamental questions, a consultative workshop is needed to gather baseline
information on these subjects so that effective management interventions and future
capacity development programs and activities may be designed for AIPA.
The
objectives of this workshop can be stated as follows:
At
the end of the workshop, participants would have achieved the following:
1.)
Gained basic knowledge and best practices on the extent of participation of
women in the parliamentary processes among AIPA Member Parliaments;
2.)
Gained knowledge and information relevant gender-related legislations which
were passed by AIPA parliaments to implement the UN Convention on the
Elimination of all Forms of Discrimination Against Women (CEDAW) and Beijing
Declaration and Platform for Action; and
3.)
Establish a network of professionals, advocates, parliamentarians and
policy-makers who are working towards gender equality and gender mainstreaming
within AIPA Member Parliaments.
3.0 Required Services
of the Terms of Reference
This Terms
of Reference aims to solicit proposals from a team of not more than two
professionals who can jointly or individually design, facilitate and provide
expert advice in the planning and implementation of this workshop. These two
professionals can play separate roles as (1) Workshop Facilitator and a (2) Subject
Matter Expert or Resource Person.
4.0 Tasks, Timetable and Deliverables
Service Contract
Place of the
assignment: Home-Based (Jakarta, Indonesia)
Duration of the
assignment: January 15, 2018 – February 28, 2017
Language: English
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Tasks
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Timetable
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Description of Tasks
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Deliverables
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A. Drafting of
Workshop Design and Program
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Drafting of Workshop Design and
Program
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January 15-20,
2018
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The contractor shall develop the Workshop Design and
Program
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Deliverable 1:
Accepted Workshop Design and Program
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B. Actual Facilitation
or Moderation of the Workshop
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Facilitate the Consultative
Workshop on the State of Gender-Related Legislation and Participation of
Women in the Parliamentary Processes of AIPA Member Parliaments
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Feb. 7-8, 2018
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The contractor shall facilitate the workshop
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Deliverable 2: Actual facilitation of the workshop on Feb.
7-8, 2018
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C. Submission
of Post-Workshop Report
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Drafting of Post-Workshop Report
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February 24,
2018
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The contractor shall submit the post-workshop
report.
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Deliverable 3:
Accepted Post-Workshop Report
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5.0 Quality Assurance
All work completed and
submitted must be of high standard and quality.
6.0 Interaction
and Communication with Involved Parties
The selected firm will be contracted by Deutsche
Gesellschaft für Internationale Zusammenarbeit (GIZ) and be primarily
accountable to GIZ. All outputs and formal communication will be directed to
GIZ. GIZ will apply quality controls and forward the outputs and formal
communication to AIPA as applicable.
The selected firm will work under the supervision of
and close coordination with Regional Expert/Technical Assistance Coordinator,
Bernardo R. Agawin, Jr. (bernardo.agawin@giz.de)
The selected firm will direct any informal
communication, particularly urgent ad-hoc advisory, directly to AIPA and GIZ.
In doing so, the workshop facilitator will keep GIZ closely informed about all
matters of substance and/or with organizational or logistical implications.
7.0 Expertise
Required
The required expertise can
be provided by a team of not more than two experts. The Tenderer must assign a
Team Leader who is responsible for timely delivery and quality of all outputs,
organizational and logistical issues of the experts, and all formal
communication with GIZ.
Both members of the team should possess the following
key qualifications:
1. At least have a Master’s
Degree on Women/Gender Studies, or Social Sciences, or Political Science, or
Legal Studies;
2. At least five years of professional
experience in training, planning, providing expert advisory services and
implementing gender mainstreaming program in an inter-governmental institution
or multi-stakeholder organization;
3. Must be conversant and
knowledgeable on gender issues in ASEAN, UN Convention on the Elimination of all
Forms of Discrimination against Women (CEDAW) and Beijing Declaration and
Platform for Action;
4. Excellent workshop facilitation or moderation skills (for the
Facilitator); and
5. Complete Mastery
of the English language (oral and written).
The tenderers proposing an Expert Team should add a
short description of the division of tasks within the Team (as part of the
Implementation Concept, ref. 8. Scope of the offer). The Experts/Teams who can
best match these criteria will receive the highest score in the evaluation of
the tender.
8.0 Participation
of Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ)
GIZ is commissioned by the Federal Foreign Office of
the Federal Republic of Germany to develop and agree with AIPA on the overall
Project design as well as the individual activities. The Project concept is
based on GIZ capacity building methodology and GIZ manages the project
according to its planning, monitoring and evaluation system.
Specific tasks of GIZ within the framework of the
activities described in these ToR are among others:
·
Selecting, contracting and monitoring the performance
of the Expert;
·
Quality control of outputs by the Expert;
·
Correspondence with AIPA and joint coordination of
implementation of activities;
·
Adjusting the Work Plan to new requirements occurring
during implementation, including due coordination with all involved
actors;
·
Financial management;
·
Correspondence with German Embassies and reporting to
the Federal Foreign Office of the Federal Republic of Germany;
·
Logistical and organisational preparations for all
events;
·
Provision of venues for all events;
9.0
Scope of the Offer
Tenderers are requested to submit the following
documents:
·
Curriculum Vitae (CVs) of the proposed expert(s) (Up
to 4 pages per CV)
·
The Tenderer shall point out the specific expertise
and proven experiences of the Expert/Team for each of the criteria listed in
section 7 in a Description of Qualifications. The Tenderer shall describe in
clear and concise language specific tasks performed, results achieved and
provide contact details for respective references where possible. (Up to 5
pages)
·
The Implementation Concept/Proposal, including the methodological
approach,
·
The Tenderer may - but is not required to - submit a
Company Profile providing information on: (i)
key areas of expertise and relevant experiences, (ii) additional
expertise and networks that can be activated, (iii) Company Registration and
Tax payer Number, (iv) any other information to illustrate the Tenderer's
capacities and competence to successfully complete the tendered activities. (Up
to 5 pages)
·
The Tenderer may - but is not required to - submit an
annotated Work Plan to comment and elaborate on the Work Plan provided with the
ToR. If there are any restrictions in terms of availability of the Expert(s),
the Tenderer must specify these and explain how outputs and overall results
will nevertheless be achieved in time.
·
Other documents as mentioned in the invitation to
tender.
10.0
Pricing and Payment Methods
The performance is to be offered at a gross fixed
price in IDR or US$ (i.e. incl. any VAT and other payments or charges to be
paid by the Contractors), including all costs incurred. If applicable: Please
include separate price offers for each lot, also if you are bidding for the
entire project. Please state the VAT separately for each lot and for the total
amount.
In addition, the Contractor has to indicate:
·
The app. number of expert days being provided; please
provide information on applicable daily rates (in US$/IDR/day/expert) – for
information only
·
Add additional positions, if required
·
All and any payments shall be effected on presentation
of an original invoice after the services have been rendered. Part payments may
be effected as implementation progresses on presentation of an interim invoice
according to the payment plan submitted by the Contractor.
·
If the agreed performance is not rendered, the
Contractor shall have no right to the remuneration. If parts of the performance
are not rendered, GIZ may reduce the remuneration accordingly.
II. Evaluation Criteria:
The quotations from the tenderers will be evaluated
based on the criteria stated under point 8 and 10 of this ToR.
The contract will be awarded to the proposal that
offers the best price-performance ratio. The performance, or quality of the
proposals, will be weighted with 70% and the price with 30%.
A Company Profile will be considered as far as it
comprises any implications for the Tenderer's ability to deliver the expected
outputs and results.
Deutsche Gesellschaft für Internationale
Zusammenarbeit (GIZ) GmbH
Menara BCA, Level 46
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