Job Title
Liaison Officer for Working Group 1, NCT-SSTC Secretariat
Duty Station
NCT-SSTC Secretariat, Ministry of Foreign Affairs, Bappenas, Ministry of
Finance, Ministry of State Secretariat
Duration
February –
July2018 (6 months)
Project
US-Indonesia Partnership for South-South and Triangular Cooperation
BACKGROUND
To enhance its capacity for conducting the South-South Cooperation
(SSC) programs and activities, Government of Indonesia (GOI) has established
the National Coordination Team of SSC (NCT-SSC) which is consist of four major
ministries engaged in the management of Indonesia’s SSC. Since its establishment, NCT-SSC has worked
closely with USAID in various manners including: studies for formulating
standard operational procedures and guidelines, designing country partnership
strategy of Indonesia’s SSC for Timor-Leste, trainings in the area of report
writing and journalism
At the moment, GOI is undergoing the process of establishing a single
agency for SSC as mandated by the national development plan (RPJMN). The single agency is designed to integrate all
the current functions of NCT-SSC and will responsible for the Indonesia’s SSC
management. NCT-SSC as well as the
inter-ministerial committee is making every effort for launching this new
institution within the year 2018.
Under such dynamic circumstances, coordination among the NCT SSC
members becomes very crucial.
Considering the inadequate number of human resource within the NCT to
carry out the coordinating function, the NCT has established the NCT SSC Secretariat
which mainly responsible for coordinating the NCT SSC activities through better
flow of information between the NCT members and stakeholders, liaising and providing
administrative and substantive assistances to the NCT members. There are 4
personnel employed in the Secretariat, i.e. Coordinator, Liaison Officer (LO)
for Working Group (WG) 1, 2 and 3. As the
position of LO for WG 1 has been vacant since January 2018, we are conducting a
process of selection to fill in the position. Details on the vacant position are
elaborated below.
DUTIES AND
RESPONSIBILITIES:
Ø LO for Working Group 1
o
Assist the Working Group 1 on capturing demand
and supply management issues in the preparation of annual work plan related to
NCT-SSC activities;
o
Work with the Working Group 1 to ensure quality,
relevance and timelines of project work plans of NCT-SSC specifically on
capturing demand and supply
management.
Ø General Assignment
- Support
the implementation of project activities focusing on achievement of the
following results:
o
Work with Working Group and Project Principal
Advisor/National Advisor of USIP-1 in supporting the development and
implementation of SSC between the
Government of Indonesia and related partners;
o
Prepare and submit activity progress report for
Working Group on a monthly basis and, or by requested, prepare other reports
and briefs as required by the Working
Group;
o
Liaise with and act as the link between a variety
of stakeholders, specifically the Working Group, partners, experts, civil
society and the academic community to
ensure that the project achieves the
output;
o
Provide information and feedback for
stakeholders, specifically from internal NCT-SSC to Working Group and vice
versa and to other Working Groups and
stakeholders;
o Support the Working Group in organizing meetings
involving related stakeholders to support the development cooperation agenda,
facilitate meeting, and
implementing activities, including planning, monitoring
and evaluation;
o Support the Working Group and Project Principal
Advisor/National Advisor of USIP-1 in drafting/ revision of Terms of References
(TOR) for specific activities,
participation in consultant and evaluation team
selection as well as technical support and feedback on the project implementation
of Working Group;
o
Prepare and consolidate the procurement plan and
implementation for the project in accordance with Government regulation and
USAID rules.
- Support
facilitation and knowledge sharing in the area of SSC project, focusing on
achievement of following results:
o
Support the design and establishment of
information system of SSC projects specifically on the Working Group
activities;
o
Generates new ideas and approaches, researches
best practices and proposes new, more effective ways of doing things;
o
Support the documentation and systematic filing
system of key documents in hard and soft copies according to audit requirement.
- Assist
any duties relevant for the NCT-SSC requested by Head of Technical Team of
NCT-SSC and/or Chair and Co–Chair of Working Group
JOB’S QUALIFICATIONS
Ø Bachelor Degree in
International Relations, Political Science, Law, Social Science, Management,
Development Studies, or relevant degree.
Ø Minimum 3
years working experience in project management;
Ø Experienced
in working with Government and international Organizations (in particular with
Bappenas, Ministry of Foreign Affairs, Ministry of Finance, Ministry of
State
Secretariat and/ or USAID);
Ø Have
experience in bilateral and multilateral development cooperation would be an
advantage;
Ø Have
excellent project reporting and writing skills, both in Bahasa and English;
Ø Demonstrates
strong coordinating skills, and understanding of the substantial issues of
development cooperation, south–south and triangular cooperation, and
administrative aspects of project management, particularly in the issues of
planning and programming works plan.
Ø Proficiency in English and Bahasa
language, spoken and written.
HOW TO APPLY:
Please send your cover letter and resume to admin@usip1center.org by January19th, 2017.
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