GIZ Indonesia for The Good Governance and Inclusive Growth Cluster: Junior Communications Professional

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is an international cooperation enterprise for sustainable development with worldwide operations on behalf of the German Government. We work to shape a future worth living in over 120 countries around the world.

On behalf of the German government, GIZ supports the Indonesian government in the areas of Good Governance. Various projects in the field of Good Governance have identified the need for specialized assistance in the area of communication.

GIZ is seeking one (1) qualified Indonesian candidate for the following position:

Junior Communications Professional

The incumbent will be responsible for:

• Supporting the respective AVs and project staff on communication-related instruments and public relations (PR) issues of the projects
• Provide assistance to the projects in designing comprehensive approaches on communication and PR-issues, in line with the Communication Strategy of GIZ Indonesia
• Assist the respective project teams in providing Capacity Development to counterpart staff on communication and PR issues, if required
• Facilitate the development and publication of information material needed to promote the projects
• Supporting both the projects and the counterparts on key elements of document management, if required
• Support project staff members to be equipped and prepared for public appearances
• Coordinating with the Country Office Indonesia on communications-related matters
• Support the management of company-internal communication on behalf of the projects
• Supporting management in event planning and execution, publication management, and media relations

In this context, the position includes, but is not limited to the following tasks:

 A.   Tasks

1.    General tasks

a. Strategic tasks

• Promoting the projects’ objectives by accompanying communication measures in close cooperation with partners
• Support the development and maintenance of a comprehensive approach for the projects’ internal and external communications and systematic planning for communication activities with partners (incl. defining target groups, drafting key messages etc.)
• Assist in coordinating, implementing and monitoring communications work (e.g. effect, content quality and quantity)

b. Cooperating with the GIZ Country Office and Corporate Communications

• Following strictly guidelines and toolkits provided by Communication & PR unit of the GIZ Country Office
• Contributing to the country-wide communication activities and publications available and/or planned
• Delivering project’s information by requests
• Participating and contributing to the company-internal Communicators platform (Best practise sharing, knowledge exchange, part of editorial team for country-internal media, sharing information and event announcements)
• Actively contributing to GIZ internal systems for publications and photos storage

c. Coordination tasks

• Support the coordination and cooperation with service providers ensuring high-quality work (e.g. consultants, agencies, photographers, trainers, writers)
• Feed-in additions to GIZ Country Office’s pool of consultants and service providers (e.g. writers, printers, graphic designers, editors)
• Assist the administration of the needs for promotional items for the projects

2.    PR activities of the programme/project

• Support the development and refining of appropriate PR instruments for the cooperation with the partner organizations (e.g. brochures, flyers, factsheets, standard presentation set)
• Assist in ensuring to adhere corporate design standards assigned to project by funding party and that are agreed with the national partner(s)
• Support the organization of external events for project in cooperation with the national partner institutions
• Contributing to GIZ Indonesia/ASEAN & Timor-Leste core publications (e.g.. factsheets, website, project location map, success stories)
• Assisting in organising delegation and VIP visits
• Contributing social media content related to project for GIZ’s Indonesia Social Media accounts
• Supporting to up-dating partner-owned and project-supported websites

3.    Internal Communications and Knowledge Management

• Supporting and contributing to the content internal communication platforms of GIZ Indonesia/ASEAN and GIZ Germany
• Supporting information flow and dialogue between different staff groups. (e.g. between project staff and GIZ Office Indonesia as well as with integrated experts and development advisors within the priority area)
• Maintaining /projects’ photo archives
• Distributing information and materials from GIZ Office Indonesia to project staff
• Sending product samples for GIZ Indonesia’s library and GIZ Germany publication archives
• Developing and maintaining appropriate instruments to improve the projects’ internal communications and document management structures and processes (e.g. emails, DMS, archiving etc.)

4.    Media relations in close coordination with GIZ Country Office and other relevant parties

• Support the coordination of projects’ press activities on site in close coordination with the Communications & PR unit of GIZ Office Indonesia, as well as with project partners, if required
• Assist the establishment and maintenance of contacts to the national press and regularly updating GIZ press contacts with Communications & PR unit of GIZ Country Office
• Support the drafting and coordinating of press releases
• Collecting and preparing tailor-made press kit for selected events
• Liaise with the national/regional partner’s press office for distribution of press releases via partners, if required
• Providing support to press events/visits on site
• Collecting press clippings related to the projects and compiling reports per event/news appearance & submitting regularly to the Communications & PR Unit of the GIZ Country Office
• Providing support to the Country Office and drafting material for the GIZ Press Office (Headquarters) 

B.   Required qualifications, competences and experience

Qualifications

• University degree in relevant field of work (Communications, International Relations, Journalism)
• A minimum of 2 (two) years’ experience of working in the field of communication (media and PR work, journalism, internal communication) preferably in international context
• Fluency in writing, reading and speaking in English and Indonesian, knowledge of German language will be an advantage
• Excellent verbal and written communication skills and a confident journalistic style that is suited to the target group 

Professional experience

• Proven track record in communications (press relations and PR, journalism, internal communications, lobbying etc.)
• Editorial experience/experience in writing articles and press releases
• Experience in maintaining contacts to journalists and media outlets (local/regional)
• Experience of project and/or event management
• Experience of production of publications and materials

    Other knowledge, additional competences

• Basic knowledge of national development policy issues, development cooperation and international cooperation
• Knowledge of desktop publishing or graphics applications
• Very good working knowledge of ITC technologies (related software) and computer applications (e.g. MS Office)
• Social, intercultural understanding and interest, flexibility, ability to work in team, sense of diplomacy, ability to a politically sensitive environment successfully
• Demonstrated ability to work effectively in a fast-paced office environment, both independently and as part of a global team
• Adaptable to rapidly changing priorities and able to manage multiple deadlines and deliver high quality work products
• Willingness to up skill as required by the tasks to be performed – corresponding measures are agreed with management

 
Duty Station: Jakarta
Expect to join: a.s.a.p.
Direct Supervisor: Cluster Coordinator Good Governance and Inclusive Growth
 
Interested candidates should submit a motivation letter, CV, trainings attended and list of references (a must), addressed to recruitment-indo@giz.de. The closing date to submit the application letter is on March 2^nd, 2018.
 
Please indicate your application by putting the following code in the subject line: Good Governance – Junior ComProf
 
Please name your file as follow format:
[Your Complete Name]_[Motivation Letter/CV/Latest Education Certificate] (i.e: Nakula Sadewa _CV or Nakula Sadewa _Motivation Letter or Nakula Sadewa _Reference)

Only short-listed candidates will be notified