Vacancy in Arbeiter-Samariter-Bund (ASB) - PARTNERSHIP COORDINATOR

Arbeiter-Samariter-Bund (ASB) is one of Germany‘s oldest and largest social welfare organisations. ASB has over 200 offices in Germany and a membership of 1.1 million. Core activities include the provision of public medical and rescue services alongside an extensive range of social service provision. Overseas, ASB‘s Foreign Aid Department operates mainly in the fields of humanitarian relief, return and re-integration, development and disaster risk reduction (DRR).

ASB Indonesia and the Philippines aims to build resilience through inclusive and risk aware development. ASB has been working in Indonesia, in partnership with the Indonesian Ministry of Home Affairs, since 2006. In Indonesia ASB works directly with partners and communities, and in support of government, to empower and build resilience through an inclusive, all-of-society approach. A key component of the work that ASB does across the region is implementing and promoting inclusive risk aware practice. ASB is also a founding member of the Disability Inclusive Disaster Risk Reduction Network (DiDRRN).

As part of an initial recruitment process, ASB is currently seeking expressions of interest from qualified and committed individuals for the following position:

Partnership Coordinator

Location         : Yogyakarta, Indonesia
Duration         : 1 year fixed term contract with possible extension

Vacancy         : National position 

Salary             : ASB offers a competitive salary package commensurate with experience

Closing:         : 1 March 2018

Context :

ASB Indonesia and the Philippines (ASB) is working for an inclusive, resilient, and empowered society as stipulated in its vision.  ASB aims to continue institutionalising capacities of communities, government and local actors to integrate DRR or risk management and inclusion in socio-economic development and vice versa. This reflects lessons learned from our previous resilience-strengthening related projects which suggest integration of risk management, inclusion and livelihood activities for meaningful and sustainable impact to community.

ASB is continuously seeking to further its works and look at ways to further support inclusive resilience strengthening in Indonesia and the Philippines. ASB will continue bring its field experiences to feed development of inclusive-DRR/resilience related planning and policy instruments at national, regional, and international level. We believe partnership is among key factors to reduce barriers for realising these efforts at scale. 

Position Summary: The Partnership Coordinator position will be the lead role in managing ASB partner grantee relationships for both Indonesia and the Philippines. The Partnership Coordinator will also take a lead role in coordinating components of the ASB programme and supporting the work of Country Director and Programme and Partnership Development Manager.. This position will work closely with Country Director, Programme and Partnership Development Manager, Finance Manager, and other staff and partner organisations to ensure that ASB partners and programmes are inclusive, participatory, accountable and follow international standards in humanitarian response and development. They will also ensure that partners are meeting ASB and back donors’ requirements. Duties & Essential Job Function: ·   Manage and coordinate all ASB Indonesia and the Philippines Partner Grant relationships and related components, including grant management, communication, reporting, capacity and organizational development, partner proposal development and selection and monitoring, under supervision of the Programme and Partnership Development Manager and Country Director. ·    Provide support, input and monitoring oversight to ASB partnership programme financial management, including being responsible for undertaking programme level regular forecasting, expenditure, reallocations and budget reviews and controls. ·    Responsible to lead thorough review of partner proposals and reports and communicate respective feedback as necessary. ·    Support Programme and Partnership Development Manager and Country Director in establishing new partnerships as required. ·   Lead on ASB programme reporting and communication, including communication with Country Director and ASB HQ Project Coordinator Asia as required. ·    Support the development and management of relationships with ASB partner organisations, networks, other stakeholders and government. ·    Lead in field monitoring, evaluation and learning plans and processes as required. ·    Support the strengthening of networks and sharing of skills and learning between Indonesia, Philippines and the wider Asia-Pacific region. ·   Ensure partners meet ASB financial management and reporting requirements and help ensure accountability of the programmes as required in close collaboration with ASB Finance Manager and in accordance with ASB standard operating procedures and donor guidelines and regulations.. ·   In charge of gathering and maintaining partnership data (and ensuring that it is gender, age and disability aware and disaggregated) and related documentation to support internal and external reporting. ·    Support Programme and Partnership Development Manager and Country Director to undertake programme reporting and external communication. ·   Support Programme and Partnership Development Manager in establishing and maintaining monitoring, evaluation and learning mechanisms and plans at programme level. ·   Take on trainer and mentoring roles when appropriate and required for partners and other stakeholders or ASB. ·    Take on representational role when required. ·    Support incorporation of inclusive development, gender mainstreaming, disaster risk reduction and resilience throughout programmes. ·    Actively promote and ensure the inclusion of at-risk groups with due regard to gender, age, income and disability in all aspects of programmes. ·  Supervising Programme Assistant’s work in providing administrative, procurement, and logistical requirements of the Indonesia and Philippines partnership programme. ·    Input into ASB broader programme/project development and work as required. ·  Take on other tasks as required by Programme and Partnership Development Manager and Country Director (in negotiation with the Partnership Coordinator).

Output: The main outputs and verifiable deliverables of the position are: 1.   Successful management of Partner grantee relationships with ASB Indonesia and the Philippines partners. 2.   Ensure partners meet all ASB requirements as per partner agreements and back donor and related government requirements. 3.   Maintenance and up-dating of project work plans. 4.   Regular coordination and updates with Manager, other ASB Staff, and partners and when required stakeholders. 5.   Full, clear and professional documentation in line with ASB’s internal operating procedures and regulations and expectations from funding and government partners. 6.   Partnership report to HQ and back donor. 7.   Monthly worklog

Desirable Qualifications:

·     Minimum 5 years of relevant experience with a demonstrable track record of success..

·    Advanced qualification in international development, program management, community development, disaster risk reduction, agriculture or related field

·      Proven experience in Partnership/Grant Management and/or Program/Project Management.

·      Proven experience in managing and strengthening partnerships and working with civil society organizations.

·      Track record in implementing development projects.

·      Proven experience in monitoring projects and partners..

·      Experience in one or more program fields of: Disaster Risk Reduction, Disaster Risk Management, Resilience, Humanitarian Assistance, Sustainable Livelihoods and inclusive development, particularly disability inclusion required.

·       Experience in Monitoring, Evaluation and Learning and/or facilitating learning processes and training/capacity development an asset.

·       High-level report writing skills.

·       Good communicator.

·       Fluent written and spoken English and Bahasa Indonesia required.

·       Willingness to travel within Indonesia and overseas required.

·       Willingness to work in a team.

·       Willingness to review work and practice and build on learning.

·       Experience with PowerPoint, Word and Excel,

·       A creative, critical, enquiring and flexible mind that is good at problem solving.

·       Enthusiasm, energy and an innate desire to better oneself and to improve the work of those around.

·       Good cross-cultural understanding including experience working in multi-cultural teams and programmes.

Qualified applicants should send:

a.    Application letter outlining your interest and date of availability to start

b.    CV of no more than 2 pages clearly describing their qualifications for this position

c.    Contacts of 3 professional referees

Applications to hrd@asbindonesia.org using the subject line: ASB_PRC

NOTE: A failure to follow the above application format will result in applications being disregarded.

ASB is an equal opportunities employer. Qualified individuals with disabilities are encouraged to apply.

Only electronic applications accepted and only short-listed candidates will be contacted