The Forest Trust
TFT (The Forest Trust) is an international fast growing non-profit organization which helps
companies transform their supply chains across the world for the benefit of people and nature.
TFT is seeking an experienced and motivated professional
Executive Administrative Assistant (Part Time)
Based in Jakarta,
Indonesia
About The Forest Trust (TFT)
TFT currently has offices in 16 countries including SE Asia, India, China and several locations within
West Africa, Europe and the Americas.
We
employ more than 260 people worldwide and work with big and small companies, communities and producers of raw materials to create compelling cases of transformation. With an innovative and
entrepreneurial spirit, we work on the ground with people to create inspiring transformation stories. We focus on creating
value, engage without judging and carry hope and a positive vision of the future.
What Makes Us Unique
Beyond providing advice on policy set up based on our strong technical expertise, we see the world through interactions and relationships. Operating
between two worlds (NGO-Companies/Buyer-Supplier) , we encourage our partners to
look
inside, and are not only their environmental conscience. In addition to traceability and assessments, we create
and
innovate solutions to the challenges companies and communities face.
What We Offer
- A unique work experience in a fast-growing and dynamic non-profit directly impacting the conservation of the environment and improvements in human rights and social equity through supply chains.
- A dynamic environment with the chance to work on a multicultural team.
- The opportunity to gain experience in advanced project management, client relations, environmental, social and labour issues, with exposure to many diverse projects.
- The opportunity to work with high-level managers and topical experts in leading domestic, regional and international corporations.
Responsibilities and Scope
·
Provide executive support to the
Senior Management Team for Indonesia (7 Senior Managers) while maintaining a
high level of confidentiality.
·
Reviews, proofreads, and formats all
correspondence to ensure accuracy and completeness.
·
Oversee calendar including adding,
canceling and editing meeting requests, as well as ensuring timing and logistical
details are in place.
·
Total travel coordination including
air/ ground transportation and hotel reservations.
·
Organize and manage a diverse range
of assignments and projects with high efficiency and thorough attention to
detail and follow through; versatile and able to adjust to changing priorities
and deadlines.
·
Take meeting minutes, collect action
items and communicate to assignees, follow up as needed. Create, edit and
maintain presentations, spreadsheets and databases.
·
Plans, organizes, and controls large
work volume in a fast-paced environment.
Requirements – Candidate Profile Minimum Qualifications
·
Excellent typing speed and accuracy.
·
Strong communicator in English and
Bahasa Indonesia.
·
Takes initiative in supporting the
Senior Management Team to accomplish their tasks.
·
Strong verbal and written
communication skills.
·
Excellent working knowledge or
Microsoft Word, Excel, PowerPoint.
·
Outstanding ability to maintain and
deal with confidential information.
·
Demonstrated professional work characteristics,
high initiative, dependability, and credibility.
·
Must be well organized, possess
outstanding administrative skills, and be able to interface with all levels of
management.
·
Demonstrated ability to work with
minimal supervision to organize and manage several executive offices.
·
Excellent capacity and desire to
quickly acquire and retain new knowledge or skill by means of self-study,
instruction, or experience.
Education
Required:
Degree in Business Administration or
Secretarial Science with expertise in computer software applications, or
related experience
Experience Required :
- Minimum of eight years of administrative assistant experience with executives and senior level managers.
- Will be required to work overtime during sporadic periods
Basic
Functions:
This position provides executive
level administrative support to the Senior Management Team for TFT Indonesia.
Duties include performing a wide variety of high-level administrative duties
including transcribing correspondence, maintaining calendars, making travel
arrangements, developing presentations, keeping records, arranging and
coordinating meetings/ events and other administrative functions as required.
To Apply
Interested candidates should send a cover letter and resume via email to indonesia..recruitment@tft- earth.org..
The position will be open until filled. Only selected candidates will be contacted.
Note :
Please put the title of job position on your email subject
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