OPEN REQUIREMENT - PR MINISTRY OF HEALTH - FINANCE & ACCOUNTING MANAGER (COORDINATOR LEVEL)

BACK GROUND

HIV/AIDS is one of the public health problems in Indonesia. There are 630 000 people estimated living with HIV in the year 2015.  Indonesia has made a significant progress in the  response, especially in health sector respond to HIV, but the coverage of services, however, has not yet sufficient to achieve the 2020 goals.

Indonesia receives assistance from the Global Fund to Fight AIDS, Tuberculosis and Malaria since 2003, an International Donor that has its secretariat in Geneva Switzerland.. The Directorate General of Disease Prevention and Control, Ministry of Health of the Republic of Indonesia is one of the principal recipient that is implemented by National AIDS Program (NAP, MoH), who then delegate the program implementation to Sub-Recipients at national and provincial level (34 PHO), and Sub-sub-Recipient at district level (238 DHO).

To provide full support to HIV-AIDS control program in Indonesia, the DG of CDC as a PR, need to provide accurate and transparent financial report in timely basis, booth to donors and to government of Indonesia. Therefore, currently requires professional personnel especially in the field of finance to manage grant.

POSITION:

Finance and Accounting Manager (Coordinator)

WORKING PERIOD:

The work is expected to start on March 2018

BUDGET

The staff will be paid from GF-ATM AIDS component, NFM budget (NFM-H-MoH).

FINANCE COORDINATOR REQUIREMENT:

·         Minimum education: a degree in Accounting, finance or related field from a recognized and a professional accounting qualification such as: CA/ACCA/CPA/CIMA;

·         Having minimum 8 years of professional experience in accounting or finance, 5 years of which should be at managerial or supervisory level preferably worked with international donor agency.

·         Able to work in a team, adaptable, and output-oriented

·         Has experience in developing web-based software, particularly accountancy software.

·         Effective oral and written English skills

·         Good level of proficiency in Microsoft Word and Excel

·         Good administrative and organizational skills and ability to keep documentation tidy and accessible

·         High level of attention to detail and accuracy

·         Ability to plan and organize multiple simultaneous tasks efficiently

·         Good communication and analytical thinking and leadership skills

·         Preferably supervisor in finance – general/cost accounting or equivalent

·         Ease in communicating with colleagues and third parties via email

·         Ability to work independently and ask for clarification where needed

·         Ability to rapidly understand and learning programmatic context within every financial transaction

·         Having significant knowledge on government financial reporting procedures especially for grant context

·         Willing to work full-time

FINANCE COORDINATION RESPONSIBILITIES

·         Ensure establishment and improvement of the internal financial controls in order to maintain sound and transparent systems, and ensure that the PR’s internal procedures are fully aligned to Global Fund guidelines and other requirements;

·         Restructuring and improvement of financial management system including people, processes and system in compliance with the recommendations of the Global Fund;

·         Ensure full compliance with the MOF and MoH requirements from financial point of view;

·         Provide professional and technical support and guidance to SRs and SSRs to account and report on financial matters, ensuring that the financial systems and procedures are sound and conform to PR/TGF requirements and expectations;

·         Together with finance staff, assist the SRs and SSRs to consolidate their budget plans in line with the approved budget;

·         Be responsible for the financial management accounting and reporting of the grant in a multi-currency environment;

·         Provide income and expenditure reports against budget for the PR on a monthly or on need basis; produce and provide necessary financial information to the

·         Management for decision making purposes;

·         Produce financial reports for submission to LFA and the Global Fund as per established formats and schedule;

·         Receive and check all SRs monthly and quarterly financial reports, and based on data provided, work closely with the Finance staff to prepare consolidated financial reports to a high standard for the LFA and the Global Fund;

·         Ensure all program invoices and other reimbursements are paid in a timely manner, using prescribed procedure to enhance absorptive capacity;

·         Provide capacity building and technical support to SRs and SSRs to enable them to be more effective to plan, manage and account for their expenditure and in order to ensure records of a high standard are established and maintained by each SR and SSR. This will include all aspects of accounting, budgeting, financial planning and forecasting as well as ensuring that appropriate financial practices and authority levels are in place;

·         Development of risk based monitoring plan for SRs and SSRs to ensure compliance with agreed accounting, and financial procedures and to verify and authenticate expenditures reported;

·         Responsible for preparing annual consolidated financial statements in accordance with the Global Fund guidelines and other professional and regulatory standards as applicable in Indonesia in a timely manner;

·         Arranging and overseeing internal and external audit of PR and SRs.

·         Supervise program budgets follow up, including Country Office management budget using relevant reports to identify relevant/ expected implementation discrepancies.

₋          To ensure that there are enough funds available in the country to execute the activities, supervising the relevant reports and transaction (cash reconciliations, funds requests)

₋          Overall relation with banks, including opening and closing accounts, negotiation of conditions.

₋          Advices the Country Representative on the budget follow up and be responsible of the accurate expenditure of the budget

·         Coordinate with the Global Fund in the development of the Risk and assurance plan for the grant and ensure that it is implemented to achieve the overall objectives;

·         Maintain and control, purchase and nominal ledgers and prepare monthly reconciliations to ensure that records and information are accurate. Process journal entries and trial balance information and prepare quarter end financial reports

·         Keep colleagues appraised of developments in own area as appropriate

·         Contribute to staff meetings, and other internal meetings with appropriate content, views and suggestions

·         Fulfill requirements of internal staff management processes including performance reviews, supervisory meetings, etc.

·         Any other job requested by the Global Fund

Application addressed to:

Directorate of Direct Communicable Disease Control
PMU Coordinator of GF-ATM AIDS Component
Email: recruitment.nfmc@gmail.com

Deadline submission of application on Saturday, 10 March 2018, at 24.00 WIB

Only eligible applicants will be invited for testing and interview.