Terms of
Reference: Intern
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Internship Title
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National
Governance Intern
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Unit Name
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UN
Women Indonesia Office
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Division Name
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Governance
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Country and City of Internship Post
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Jakarta-Indonesia
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Supervisor Name
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Tiurma
Veronica Siregar
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Supervisor Email
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Supervisor Extension
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Expected Start Date
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30
April 2018
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Expected End Date
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29
October 2018
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Background:
The UN Women
Background description below is required.
If you would like to provide more information on your unit or project, please
include that under Unit/ Project Background below.
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UN
Women Background:
UN Women, grounded in the vision of equality enshrined in the
Charter of the United Nations, works for the elimination of discrimination
against women and girls; the empowerment of women; and the achievement of
equality between women and men as partners and beneficiaries of
development, human rights, humanitarian action and peace and security.
Unit/
Project Background:
The
Convention on the Elimination of All Forms of Discrimination against Women
(CEDAW) is used as a guide for governance programming and is geared towards
some foci including; building knowledge and skills within the government
and civil society to put into place gender responsive laws, policies, plans
in line with international human rights standards, and the institutional
structures and processes that ensure implementation of these;
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Governance gender responsive planning and
budgeting in the national and sub-national level
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Engendering justice systems to promote
women’s human rights at the national and sub-national level
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Promoting women's effective leadership,
including among excluded groups of women, and their meaningful
participation in democratic governance
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Ensuring that decision-making processes
are participatory, responsive, equitable and inclusive for all women
Under the overall responsibility of UN Women Country Representative and the direct supervision of the National Programme Officer for Governance,
the intern will be expected to provide support to the programme support
functions of UN Women. We are
seeking a dynamic and proactive team player, with a strong interest in
governance and gender equality issues.
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Description
of Responsibilities & Learning Objectives:
1. Supports effective implementaion
of Governance programme and initiatives
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Complies, summarizes, and presents basic information/data on specific
project and related topics or issues.
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Review programme documents for completeness and compliance with
relevant rules and procedure prior to submission for final approval and
signature.
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Implement programme standard operating procedure in line with the UN
Women’s rules and regulation including UN women Programme and Operations
Manual.
2. Support the effective reporting on progress of
programme implementation
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Tracking
of delivery rate of programme, review programme budget and financial report
submitted by partners in timely manners.
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Assist in
reviewing programme financial report from partners and preparation of
information for programme report as part of monitoring evaluation.
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Support
the preparation of annual and quarterly workplan as well as project
meetings, operational and financial reporting of the programme.
3. Provide administrative support to the programme
unit to ensure achievement of result based management.
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Coordinate
programme and administrative matters related to the organization meetings,
workshops and conference including contracting vendors, organizing
logistics and travel arrangements.
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Assist in
preparation of project/programme budgets, preparation of contracts and
other administrative documents for implementation of programme activities.
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Maintain
an effective filling system, both hard and soft copy version; maintain an
effective tracking system for contracts.
4. Support strategic partnerships, communications and
the implementation of resource mobilisation as required.
- Assist the National Programme
Officer for Governance with any other relevant duties as may be assigned.
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Competencies
Core
Values and Guiding Principles:*
Integrity:
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Demonstrate consistency in upholding and
promoting the values of UN Women in actions and decisions, in line with the
UN Code of Conduct.
Professionalism:
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Demonstrate professional competence and
expert knowledge of the pertinent substantive areas of work.
Cultural
sensitivity and valuing diversity:
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Demonstrate an appreciation of the
multicultural nature of the organization and the diversity of its staff;
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The below Core
Values and Core Competencies are required
for all positions. To add particular skills, qualifications, and/or
competencies for the position you are advertising, please include those under Functional
Competencies below.
Competencies continued
Core
Competencies:
Ethics
and Values:
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Demonstrate and safeguard ethics and
integrity.
Organizational
Awareness:
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Demonstrate corporate knowledge and sound
judgment.
Development
and Innovation:
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Take charge of self-development and take
initiative.
Teamwork:
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Demonstrate ability to work in a
multicultural, multi-ethnic environment and to maintain effective working
relations with people of different national and cultural backgrounds.
Communicating
and Information Sharing:
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Facilitate and encourage open
communication and strive for effective communication.
Self-management
and Emotional Intelligence:
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Stay composed and positive even in
difficult moments, handle tense situations with diplomacy and tact, and
have a consistent behavior towards other.
Conflict
Management:
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Surface conflicts and address them
proactively acknowledging different feelings and views and directing energy
towards a mutually acceptable solution.
Continuous
Learning and Knowledge Sharing:
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Encourage learning and sharing of
knowledge.
Appropriate
and Transparent Decision Making:
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Demonstrate informed and transparent
decision making.
Functional
Competencies:
1. Accountability
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Hold
colleagues and team members accountable for planned goals and competency
standards.
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Practice
giving and receiving constructive feedback.
2. Client Orientation
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Proactively
inform clients, preventing loss of time and errors.
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Respond to
questions, resolve problems, and help provide accurate information to
clients.
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Identify,
understand, and address client needs.
3. Commitment to Learning
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Learn
about agency, its processes, structure, challenges, and environment.
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Contribute
to knowledge sharing.
4. Planning and Organizing
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Develop
work plans.
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Implement
activities in a timely manner, met deadlines.
5. Maintains
effective client relationships
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Reports to internal and external clients in
a timely and appropriate fashion
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Organizes and prioritizes work schedule to
meet client needs and deadlines
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Estabablishes, builds and sustain effective
relationships within work unit and with internal and external clients
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Responds to client needs promptly
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Qualifications
Education:
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The intern must have studies in Public Administration,
Management, Economics, Accounting, Gender Studies, Social Sciences or other
similar subject at the university level.
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Be enrolled in a graduate school programme
(second university degree or equivalent, or higher); Be enrolled in the
final academic year of a first university degree programme (minimum
Bachelor's level or equivalent); Have graduated with a university degree
and, if selected, must commence the internship within a one-year period of
graduation.
Language:
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Excellent communication skills (written
and oral) in English and Bahasa Indonesia are required.
Experience
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Relevant
working or organizational experience in the field of event management,
finance and administration is preferable.
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Experience
in the usage of computers and office software packages (MS. Word, Excel,
etc).
Interns
are not financially remunerated by UN Women.
Application
Information:
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UN Women will only be able to respond to
those applications in which there is further interest.
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Selected applicants must provide the
internship application, two letters of recommendation, proof of health
insurance and school enrollment, passport, and visa (if applicable)
Deadline for submission of applications: Friday 16th March 2018 COB Jakarta time.
Note:
In July 2010, the United nations General Assembly created UN
Women, the United Nations Entity for Gender Equality and the Empowerment of
Women. The creation of UN Women came about as part of the UN reform agenda,
bringing together resources and mandates for greater impact. It merges and
builds on the important work of four previously distinct parts of the UN
system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on
gender equality and women's empowerment
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The below qualifications are required,
however you may make changes to the university subject and languages
portion.
UN
Women Internship Policy:
1.)
Applicants to the United Nations internship programme must at the time of
application meet one of the following requirements:
(a) Be enrolled in a graduate school programme
(second university degree or equivalent, or higher);
(b) Be enrolled in the final academic year of a
first university degree programme (minimum Bachelor’s level or equivalent);
(c) Have graduated with a university degree (as
(b) above) and, if selected, must commence the internship within a one-year period
of graduation;
2.) UN
Women internship programme does not provide a salary or remuneration for the
internship;
3..) All
the expenses connected with the internship will be borne by the intern,
sponsoring Government or institution;
4.) UN
Women accepts no responsibility for costs arising from accidents and/or illness
or death incurred during the internship;
5.) The
intern is responsible for obtaining necessary visas and arranging travel to and
from the duty station where the internship will be performed;
6.) Interns
are not eligible to apply for, or be appointed to, any post in UN WOMEN during
the period of the internship or for six months immediately following the
expiration date of internship;
7.) The
intern must provide proof of enrollment in a health insurance plan, proof of
school enrollment, a scanned copy of his/her passport, two letters of
recommendation, and application
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