Chemonics International Inc.
TITLE: Operations Manager
PROJECT: USAID Global Health Supply Chain Program – Procurement and Supply Management project (GHSC-PSM) in Indonesia
General Summary and Background
Chemonics
International seeks an operations manager based in Jakarta, Indonesia,
to support the USAID Global Health and Supply Chain Program –
Procurement and Supply Management (GHSC-PSM) project.
The
purpose of GHSC-PSM is to ensure uninterrupted supplies of health
commodities in support of USG-funded public health initiatives around
the world. The project provides direct procurement and supply chain
management support to the President’s Emergency Plan for AIDS Relief
(PEPFAR), the President’s Malaria Initiative (PMI), and Population and
Reproductive Health. In supporting USG-funded global health activities,
PSM will develop and manage a wide array of services for health
commodity procurement and related systems strengthening technical
assistance encompassing different elements of a comprehensive supply
chain.
At the country level, PSM supports country strategies and priorities that fall under the following three project objectives:
· Global Commodity Procurement and Logistics
· Systems Strengthening Technical Assistance
· Global Collaboration to Improve Long-Term Availability of Health Commodities
GHSC-PSM
in Indonesia will primarily support the Government of Indonesia (GOI)
and the private sector in strengthening HIV and TB commodity supply
chains to ensure they are reliable, cost-effective, and meet the needs
of patients and communities.
The
operations manager reports to the country director or his/her designee
and will oversee all aspects of office administration, human resources,
project logistics and domestic travel, and procurement in compliance
with U.S. government regulations, Chemonics’ corporate and field office
policies, and Indonesian law.
Principal Duties and Responsibilities
·
Collaborate cloesly with the country director, finance manager, and the
Chemonics home office country team to create and implement
administrative, human resource and procurement operating procedures and
systems for the office, including communications logs and filing
systems, and ensure proper maintenance and staff adherence.
·
Communicate as needed with the home office to ensure proper filing,
archiving, and digital uploads of all relevant administrative and
contractual documents.
·
Oversee the maintenance and management of physical office space,
project inventory, and project vehicles, including maintenance of
vehicle logs and drivers schedules.
·
Manage event planning and travel logistics, to include compiling
training materials and providing quality control for all events and
training activities.
·
Manage office procurements, including issuing RFQs and RFPs, obtaining
and reviewing price quotes from suppliers, writing selection memos,
negotiating with suppliers as necessary, overseeing the delivery and
inspection of goods, and collecting and filing all relevant procurement
documents in accordance with Chemonics processes and procedures for
field office procurement.
·
Support technical implementation through timely reviews and effective
management of local procurement, subcontracts and leases with vendors,
suppliers etc. as well as relevant software licenses.
· Maintain tracking systems for inventory, procurements, action memos, and approvals.
·
Oversee the recruitment processes in compliance with Chemonics
established procedures including but not limited to supporting
development of job descriptions and interview questions, shortlisting
and pre-screening candidates, scheduling interviews and conducting
reference checks, negotiating offers of employment, and collecting
required documentation from candidates..
·
Confirm that all new hire paperwork is submitted and personnel files
are complete and compliant with Chemonics policy, local labor laws, and
USAID regulations – both in electronic and hard copy.
·
Manage all onboarding processes to ensure new hires are provided with
adequate training and orientation regarding the project and relevant
Chemonics policies in order to perform the job to the best of their
ability.
· Supervise administrative staff as assigned and provide routine performance feedback.
· Ensure strict compliance with USAID regulations and Chemonics’ standard policy and procedures at all times.
· Assist with updating project procedure and policy manuals as necessary and in coordination with the Chemonics home office.
· Assist the Startup and Closeout teams in operation tasks as needed.
·
Support the timely completion of any other administrative or
contractual tasks as assigned by the country director or his/her
designee.
Job Qualifications
·
Minimum 5 years of experience supporting office administration, human
resources, and procurement for an office of comparable size, preferably
on a USAID-funded project.
· University degree in administration, development, or a related field preferred.
· Knowledge of USAID and procedures, especially procurement and cost accounting principles.
· Strong administrative, organizational, and written and verbal communication skills required..
·
Strong PC skills to include knowledge of Microsoft Word, Exce1,
PowerPoint, Outlook, internet research and database use strongly
preferred.
· Familiarity with Microsoft Outlook desirable.
· Written and spoken fluency in English and Bahasa Indonesia required.
Location of Assignment
The location of assignment is Jakarta, Indonesia. Intermittent local travel may be required.
Supervision
The operations manager will report directly to the country director/Indonesia or his/her designee.
Apply online by March 20, 2018 by submitting your CV and Cover Letter at
For issues related to electronic submission at the website above, please email PSMIndonesiaRecruit@gmail.com
No telephone inquiries, please. Finalists will be contacted.
Chemonics
is an equal opportunity/Affirmative Action employer and does not
discriminate in its selection and employment practices. All qualified
applicants will receive consideration for employment without regard to
race, color, religion, sex, national origin, political affiliation,
sexual orientation, gender identity, marital status, disability,
protected veteran status, genetic information, age, or other legally
protected characteristics.
No comments:
Post a Comment