Background
UCLG ASPAC is the largest regional section of United Cities and Local Governments (UCLG), an amalgamation of International Union of Local Authorities (IULA), United Towns Organisation (UTO), and World Association of the Major Metropolises (METROPOLIS). UCLG was established on 1 January 2004 and is headquartered in Barcelona, Spain. Following this unification, UCLG ASPAC was established in Taipei on 14 April 2004, as the new entity of IULA ASPAC. UCLG ASPAC is the key knowledge management hub on local government issues in the Asia Pacific region.
UCLG ASPAC is the largest regional section of United Cities and Local Governments (UCLG), an amalgamation of International Union of Local Authorities (IULA), United Towns Organisation (UTO), and World Association of the Major Metropolises (METROPOLIS). UCLG was established on 1 January 2004 and is headquartered in Barcelona, Spain. Following this unification, UCLG ASPAC was established in Taipei on 14 April 2004, as the new entity of IULA ASPAC. UCLG ASPAC is the key knowledge management hub on local government issues in the Asia Pacific region.
UCLG ASPAC’s mission is to promote strong
and effective democratic local self-government throughout the region/world by
fostering unity and cooperation among members. To ensure the effective
political representation of local government to the UN and other international
communities. To be the worldwide source of key information on local government,
learning, exchange, and capacity building to support democratic local
governments and their associations. To promote economic, social, cultural,
vocational and environmental development by enhancing the services to the
citizens based on good governance. To promote race and gender equality,
combating discrimination, promoting decentralised cooperation and international
cooperation between local governments and their associations. To promote
twinning and partnership between local governments and peoples.
UCLG ASPAC has recently received support from Bill & Melinda Gates
Foundation to work with local governments and their associations to design and
implement more effective policies to address one of the urban conundrums –
sanitation. The Sanitation Project is aligned with Bill & Melinda Gates
Water, Sanitation and Hygiene Program which recognises the severe impact of
untreated waste on the locals’ health and the environment, particularly with
the booming population in developing cities. Sanitation is a shared problem
between developing countries in both social and geographical sense. Therefore,
lesson-learning from other successful implementations of Fecal Sludge
Management (FSM), Wastewater Policy and Institutional and Regulatory Framework
is a central part of the project.
The goal of the project is that Local Governments and Local Governments
Associations be able to design and implement robust and effective policies to
address sanitation issues and develop sustainable financing strategies from
municipal financing options, bilateral donors and development banks with
specific objectives as follows:
·
Two (2) Local Government Associations in Bangladesh and Nepal have improved
national policy and strategy plan on sanitation including a focus on Faecal
Sludge Management (FSM) and Non-Sewered Sanitation (NSS) system in line with
SDG 6.
·
Ten (10) municipalities in Bangladesh and Nepal implement urban sanitation
policies, institutional and regulatory framework through leadership engagement
to be able to provide safely managed sanitation services.
·
Increased financing for sustainable safely managed sanitation by 25% (the
source of additional funding are development banks, development partners and
CSR) in 10 municipalities in Bangladesh and Nepal. CSR are included as source of financing to
engage private sector involvement to contribute to community.
Objectives
The Administrative and Finance
Officer Regional Office (AFO RO) will be hired for 1 (one) year with
possibility for an extension of up to 2 (two) years. She/he will be placed at
UCLG ASPAC Secretariat Office in Jakarta.
The AFO RO is
responsible for administering the “Municipalities Network Advocacy on
Sanitation in South Asia" Project and its budget within UCLG ASPAC and
providing assistance and support to Programme Division. She/he shall report to
Project Manager and take day-to-day direction from the Project Manager and/or
Secretary General.
Scope of Works/Key Duties
The Administrative and Finance Officer Regional Office will provide
administration and financial management support to the project., with the following scope of works:
1.
To provide proactive, accurate, timely and
high-quality administrative work to the existing programs/projects and to
ensure proper filing of all assigned programme/projects in hard and soft
copies.
2.
To provide comprehensive secretarial,
administrative, financial administration and bookkeeping support to the
Programme Division.
3.
To provide assistance in ensuring that the
administrative requirements of the programme/projects are running in efficient
and effective ways and adopt to changing and demanding circumstances.
4.
To provide assistance in maintaining the
communication with the donor agencies and be responsible for the overall
integrity and coherence of the administrative requirement of the
programs/projects in coordination with the Programme and other Divisions within
UCLG ASPAC.
5.
To ensure smooth information flow on the
programme/projects to other Divisions within UCLG ASPAC and relevant partners.
6..
Be responsible for the day-to-day
administration and providing secretarial duties related with programme / projects.
7.
Be responsible for travel arrangements (ticket,
hotel, visa, etc) related with programme/project’s visits and activities.
8.
Be responsible for logistical support related
with programme/projects’ visits and activities (i.e catering, meeting venue, etc.
9.
Be responsible in maintaining and filing
timesheet of program/project consultants or experts.
10. Be responsible in
maintaining, keeping records, and updating the filling for all
programs/projects.
11. Be responsible for dealing
with program/project’s assets procurement and maintaining the assets’ record
and contracts.
12. Design, establish and
maintain a central filing system for administration and ensure quick retrieval
of files when needed.
13. To assist the Project Manager
and/or Programme/Project Staff in monitoring project budget and financial
expenditures and their conformity to the work-plan, process payment and advance
requests.
14. To liaise with Finance and
Administration Division to ensure that all bills related projects expenses are
paid on a timely basis.
15. To assist the Project Manager
and/or Programme/Project Staff in preparing the evaluation, annual and/or all
kinds of reports on the administrative matters.
16. To perform other
administrative tasks consistent with the overall scope for this post as
directed by the Project Manager and/or the Secretary General.
Qualifications:
v Education:
-
Bachelor degree in Finance, Accounting, Business
Administration and/or related fields;
v Experience:
-
Minimum 5 (five) years of professional experience in financial
administration, book keeping and office administration and working in a
similar position in an NGO and/or an International Organization/ National
Corporation;
-
Have experience
in accounting including auditing and reporting skills as well as skill in
administration of project;
-
Demonstrated knowledge of policy contexts and
sustainability issues facing local governments, organisations and local
communities;
-
Demonstrated
experience working with local governments, multi-donor agency and/or
development partner;
-
Has
experience of working for, or in cooperation with, government institutions;
-
Experience in
the usage of computers and office software packages is required.
v Language:
-
Fluency in
written and spoken in English and Bahasa Indonesia.
v Computer skills:
-
Proficiency
in MS Office.
v Other skills and competency:
-
Demonstrates
ability in project finance and administrative management;
-
Has strong
analytical, communication and interpersonal skills;
-
Demonstrates
detail orientation, proactive attention to outcomes and expectations, and
ability to understand and effectively use information and data;
-
Has working
experience in international cooperation development projects;
-
Be willing to
travel during the project’s implementation when required;
-
Has ability
to work in a team and individual.
Supporting Team
S/he shall will be
supervised by the Project Manager and supported by UCLG ASPAC Regional Office
team and Administration and Finance Officers in Bangladesh and Nepal as well as
Technical Partners in both countries.
How to apply
* Please submit the application Letter and CV in English
* Only the qualified candidate will be contacted.
Vacancy No:
|
UCLG ASPAC-BMGF/010/V/2018
|
Post Title:
|
Administrative
and Finance Officer Regional Office
|
Division:
|
Programme
|
Duty
Station:
|
UCLG ASPAC
Secretariat Jakarta
|
Duration:
|
One (1) year, extendable
|
Date Posted:
|
Wednesday, 9th
May 2018
|
Closing Date
|
Monday, 21st
May 2018 (Jakarta Time: 23:59)
|
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