Request for Expression of Interest
(EOI)
Hivos Southeast Asia is an International non-governmental
organization guided by humanist values. It aims at structural poverty
alleviation with a strong focus on civil society building and sustainable
economic development. Hivos Southeast Asia provides financial support for local
NGOs, is active in networking, lobbying and exchanging knowledge and expertise.
For its Hivos Southeast Asia (Hivos SEA) seeks qualified Indonesian candidates
for the position of:
Title : Project
Support Officer Sustainable Food
Duty Station : Jakarta
Report
to : PDM Sustainable Food
Period : July to September 2018 - 3
months (consultancy basis)
Functional
context
It is expected that the Project Officer will
spend approximately 50% independently
supporting the PRISMA project, and 50%
in close team collaboration on social innovation and social entrepreneurship
topics, specifically monitoring the IDEA JAM project.
For management of the PRISMA project, the
Project Support Officer is expected to work closely with the field-based PRISMA
Project Manager. S/he will support the programmatic and administrative needs of
the project through coordination with PRISMA field team, the Hub SEA Financial
Controller, the relevant Finance Officer, and Operations Manager. S/he will keep C/PDM informed about the
project’s progress, budget execution, and any foreseen challenges.
On social innovation and social
entrepreneurship, the Project Support Officer will work most closely with the
C/PDM and Social Entrepreneurship Specialist. S/he will support Social
Entrepreneurship Lead in conducting research, identifying partnership and
funding opportunity, and attending related events as representative of Hivos
Hub SEA. S/he will also support the Social Entrepreneurship Lead in
facilitating cross-theme learning and collaboration within Hub SEA on the topic
wherever possible.
Roles and
responsibilities
A. Programme Management Support
1.
Support
project team members in implementing project activities including but not
limited to providing strategic input to team during sub-sector review by donor
and developing tools (together with Monitoring, Result and Measurement Manager)
for reporting and measurement.
2.
Write
reports according to Hivos and donor requirements (monthly progress report,
annual report, final grant report and Hivos annual report) and support the
making of quarterly progress report presentation made by Monitoring, Result,
and Measurement Manager.
3.
Write
or contribute to promotional material such as online articles and corporate
brochures.
4.
Together
with Gender Specialist and other team members, coordinate and deliver gender
facilitation workshop for business actors in the project location.
5.
Act
as donor liaison and ensure donor’s enquiries related to project are fulfilled.
6.
Regularly
travel to project location to monitor the progress and providing input during
monthly progress meeting.
7.
Lead
the operational progress of the project (ToR and advance liquidation checking,
budget tracking, etc). In this case, PSO work closely with Field Admin and
Finance Officer and Finance Controller.
8.
Supervise
the progress of local partner implementer and ensure all the required reports
are submitted on a timely basis.
9.
Monitor
the progress of IDEA JAM project (including partners and participants).
10.
Support
C/PDM with the identification of new funding avenues.
11.
Build
networks of stakeholders and like-minded INGOs, CSOs, social enterprises and
government organisations working on the topic of sustainable food systems and
social entrepreneurship.
12.
Represent
Hivos at multi-actor meetings, workshops and conferences, specifically related
to PRISMA and social entrepreneurship events.
13.
Support
the Social Entrepreneurship Specialist in developing guidelines and
facilitating cross-theme communication and collaboration within Hub SEA on the
topic of social entrepreneurship.
B. Project
Administration
1.
Monitor
project budget execution and ensure project spending remains on track.
2.
Assist
with the preparation of all necessary documents and administrative requirements
for contractual commitments with partner organizations and consultants
according to existing procedures, including data entry and data management in
Hivos’s information management system (Osiris).
3.
Ensure
donor reporting requirements are fulfilled.
4.
Neatly
and correctly file all project documentation (hard and soft copies) and ensure
it can be found for audits..
5.
Manage
the timely receipt and processing of partner narrative and financial reports;
provide feedback if necessary.
Knowledge, experiences and competencies
3-5 years of work experience on development
issues, preferably sustainable food systems or environment issues in
Indonesia
|
Has familiarity with M4P approach in project
implementation is preferred
|
Good understanding of the principles of
sustainable production and consumption and social entrepreneurship,
particularly as practiced by non-government organisations
|
Project management experience, including strong
ability on financial and grant management skills
|
Strong problem-solving, collaboration, lobby
and negotiation skills
|
Strong English language communication
skills, both orally and written
|
Experience
with design thinking, human-centered design and/or social entrepreneurship
will be considered an asset
|
What do we offer?
An inspiring and
dynamic working environment, dedicated colleagues and the possibility to work
for an ambitious new international initiative.
How to apply?
To apply for this
position please submit your CV and a cover letter to hr.sea@hivos.org no later than 25 June 2018.
This is an opened
position at national level.
Please specify the position name you are applying
for (‘PO Sustainable Food’) in the
‘subject’ line of your email. Only shortlisted candidates will be notified.
For more information
about Hivos Southeast Asia, visit https://www.hivos.org/
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