The Zoological Society of London
is an international wildlife conservation organization with a focus on
science-based and pragmatic solutions. ZSL has been active in Indonesia
for about 10 years, with a particular focus on the overlap between
industrial development and biodiversity conservation. ZSL Indonesia is
based in Bogor, West Java, with existing field projects in Jambi and South Sumatera. We are now looking for:
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Head of Finance
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Terms and Condition
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Start Date
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July 2018
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Duration of Contract
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One year fix- term Contract, with potential to extend
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Work Area
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Bogor, West Java.
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Reporting to
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Deputy Country Director
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Key Purpose of the Job
The Head of Finance will responsible to assist Deputy Country Director in managing finance team as well as provides
daily oversight of the activities of the financial staff, including
review and approvals for daily transactions. Provides relevant fiscal
information to senior management team.
Assists
with development and management of internal financial audits. May
develop formal reporting system to communicate results of audit
activities to management and regulatory compliance agencies for
all projects in Indonesia Programme. The post holder will work closely
with project team, donor, government and Finance team in London.
The Head of Finance will be based in Bogor, West Java with possibility travel to our field offices in Palembang and Jambi.
Responsibility for Resources
People
The Head of Finance will report directly to the Deputy Country Director.
The
post holder will be responsible for supervising Sr. Finance Officer,
Finance & Accounting Officer and Cashier and monitoring the finance
team in field offices.
The
Head of Finance will work closely with the ZSL International Finance
team to ensure compliance with ZSL finance policies and procedures.
Responsibilities
The
post holder will ensure that financial operations in Indonesia
Programme are compliant with ZSL, donor and government regulations and establishing
good team work and cooperation between finance, programme, and partners
in his/her role to ensure appropriate internal finance systems
maintained, and that all procedures and controls are implemented and
continuously improved.
Main duties and key responsibilities
1. Lead
in overseeing overall financial management and provide necessary
insights for compliance and improvement and ensuring that all financial
activities meet the highest standards in professional, transparent and
accountable manner.
2. Develop
and manage financial processes in accordance with ZSL policies and
provide proactive service delivery, advice, and support to managers,
staff, and sub-recipients in relation to managing the whole project
cycle (Design, Start-up, Implementation, Close-out), ensuring efficiency
and compliance with ZSL policies and procedures, Generally Accepted
Accounting Principles (GAAP), donors’ rules and regulations, and legal
requirements.
3. Provide
direction and coordination of effective budget development and
management (Annual Program Plans and project budgets), ensuring accuracy
and consistency of financial data and safeguarding of resources.
4. Ensure
integrity of accounting information by reviewing account issues for
compliance and establishing quality control over accounting transactions
and financial reporting. Oversee maintenance of supporting
documentation for a reliable and easy to follow audit trail..
5. Prepare
donor financial reports and ensure compliance with ZSL and Donor
regulations, including the maintenance of all required documentation.
6. Lead
the preparation of accurate financial data, analysis and projections
and support the Senior Management Team and Program/Project Managers in
interpreting data for decision-making and effectively managing financial
risks.
7. Provide recommendations and consult with management on financial projects and compliance.
8. Oversee
the performance of accurate reporting procedures and timely submission
of reports to relevant stakeholders (Component managers, Regional
Office, HQ/Finance, donors, local government entities).
9. Ensure coordination and work closely with ZSL Head Quarters (London) on financial management and accounting system issues.
10. Lead
assessment of staff and sub-recipients’ financial management capacity,
ensure capacity strengthening on finance policies and regulations, as
needed, and monitor and measure impact.
11. Effectively
manage talent. Provide coaching, strategically tailor individual
development plans, and complete performance management for direct
reports.
12. Lead
all financial audit processes and ensure that audit financial
management findings are closed out in a timely and sustainable way.
13. Work
closely with Human Resources and Administration Manager to ensure that
procurement, logistic and administration procedures and processes are in
line with ZSL and donor financial and procurement regulation.
14. Timely
submission of financial deliverables – budgets (project budget and
country budget), treasury services, financial information, financial
audit responses, project and donor reports are available on time.
15. To
take lead in assisting ZSL with the development of new and improvement
of existing Financial policies, systems and practices for efficiency of
financial operations.
16. Ensure that personnel policies are adhered to in all employment practices.
17. Monitor and control project fund management in order to ensure project finance run with ‘Value for Money’ principles.
18. Perform any other duties as required by the line manager
Building relationships
· The
job requires continued professional internal and external interaction/
communications, both in person and via phone and email.
Mental Demands
· The
position will require close attention to detail in all aspects of the
project and therefore concentration on the work in hand – precision and
accuracy are vital attributes
Flexibility
· The
daily office work hours will be relatively standard. However,
flexibility to these hours will be expected on occasion during busy
periods such as field trips or when a workshop is being organized the
next day.
Working Conditions
· This post is office based in ZSL’s office in Bogor, West Java.
Expectations of post holder
· To ensure that the policy for equality of opportunity is adhered to and promoted in all aspects of the post holder’s work.
· To
ensure effective quality control and continuous improvement in all
aspects of the work and responsibilities attached to this post.
· Demonstrate professionalism towards sensitive and confidential information.
· To
comply with and promote Health and Safety policies and procedures and
to undertake recommended Health and Safety training as and when
necessary.
· To
be committed to professional self-development, through participation in
in-service training as necessary for the successful carrying out of the
job.
· To undertake such other duties as are commensurate with the grade of the post.
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Person Specification
Qualifications & Experience
Knowledge
Skills & Abilities
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Application procedures
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Please submit your application and curriculum vitae in English, relevant experience, past salary history, two referees not later than June 18th, 2018, to indonesia@zsl.org cc’d Lydia.Chandra@zsl.org, placing the job title in the subject line and label your CV with your name. Only short listed candidates will be notified. Applications received after the deadline will not be considered.
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Monday, June 4, 2018
Vacancy ZSL - Indonesia_Head of Finance
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