LOCATION: Pidie Jaya
JOB FAMILY: Support and Program
ISLAMIC RELIEF PURPOSE:
To
promote sustainable economic and social development through development
programmes, helping the needy regardless of race, religion or gender.
COUNTRY PURPOSE:
The
IR programme in Indonesia was established in 2003 with one project
office catering for development activities in Banten province.
In
2004 IR expanded its coverage to include Aceh province targeting
victims of the earthquake and the giant tsunami waves in the devastated
Aceh province then in October 2009, IR expanded its coverage to include
West Sumatra province also targeting victims of the earthquake and
implementation of emergency disaster relief.
The main sectors for Indonesia Program are health, disaster preparedness, education, shelter, livelihood and orphans support.
The current geographical areas of operation are Aceh, Banten and NTB provinces.
REPORTING LINES:
Post holder reports to : Emergency, Disaster Preparedness/DRR/CCA Coordinator
The
main purpose of the Coordinator role is to lead and manage
environmentally focused stakeholder engagement projects effectively, and
to ensure that they are delivered on scope, on time, and on budget and
to agreed quality standards. The role also requires to contribute and
establish project objectives also determine project priority; managing
and coordinating all aspects of designated engagement projects; being a
member of other project teams and participating in the work of other
units; identifying and developing new prospects and projects;
contributing to team and organizational work; quality assurance. The
incumbent will be asked to manage day to day project implementation as
well as re-planning, budgeting activities within the project itself.
KEY DUTIES AND RESPONSIBILITIES:
Project Coordinator
1. Develops policies and procedures for project implementation in coordination with Line Manager
2. Writes
status reports on project activities such as project monthly report.
Project update to donor, including necessary presentation
3. Maintain the documentation of project such photos and related video
4. Coordinates major improvements with government institution, counterpart, and others agencies.
5. Proactively
coordinating projects and acting as central point of contact for the
project team including client, facilitators, and project assistants
6. Supervise
Project Staff on daily task and responsibilities and actively seeking
solutions to problems; to take responsibility for projects, which may
require independent working, supervises project assistants, temporary
staff and volunteers as and when required.
7. Actively managing the life of project activities such as community mobilization and training for beneficiaries
8. Contributing to meeting and workshop design, facilitating at meetings and workshops as appropriate
9. Take control of Project scope budget, time and budget
10. Give
recommendation to Line manager and Country Management team on field
situation to gain corrective action in every decision gate
11. Assist
Emergency, Disaster Preparedness/DRR/CCA Coordinator in emergency
response and field deployment including mobilization of existing
resources.
12. Ensuring
consistent and accurate administration of engagement projects
including: maintaining databases, mail merging and distribution of
invitations or information, workshop logistics such as booking venues,
dealing with project related media enquiries and activities, evaluating
projects systematically in order to capture and share learning from what
do, and to facilitate a culture of continuous individual and
organizational learning
13. Take a lead in project monitoring and evaluation
14. Demonstrates
continuous effort to improve operations, decrease turnaround times,
streamline work processes, and work cooperatively and jointly to provide
quality of work.
1. Project Support
1. Prepare and update monthly logistics issues.
2. Lead and Work Closely with Finance Staff on daily bases
3. Works closely with providers/Consultants to assure efficient and effective execution of project deliverables
4. Prepare procurement plan and logistic scenario
5. Prepare Contract for vendor
6.. Oversee and monitor the administration and logistic compliance within the program
7. Apply AX system for procurement in cooperation and coordination with Finance Assistant and Project Assistant
8. Ensures
inventory accuracy by coordinating the inventories and goods system to
system information with monitoring as well as other manual inventory and
adjustment processes;
9. Verifies accuracy of physical inventory when needed,
10. Answers questions regarding sourcing from internal and external auditor as needed,
11. Assist in the administration of supply agreements
12. Overview performance of vendor
13. Coordinate with program department to manage inventory levels at multiple office locations
14. Communicates
fulfilment status and / or issues within the Organization to points
including Demand / Supply Planning, Logistics Management, Sales, and
Customer Service
15. Other tasks designated by the supervisor
KEY COMPETENCIES
Experience/Education:
• Relevant
education back ground in management (Minimum Bachelor Degree) and other
social field ( having experience in support department or mixing
between program and support) will be an asset
• Five years minimum experience managing program or managing
• Proven leadership and self-management skill
• Capacity to work under pressure
• Computer literate with fluency of using Microsoft Word, Excel, internet and email packages
• Experience
of communicating and representation with a range of people,
organizations and cultures, Problem solving from different angles,
allowing for an integral vision of situations.
Skills
•
Self-starter who is able to work collaboratively across functional
areas to achieve organization and personal performance objectives.
• Demonstrated ability to conduct/oversee evaluations, reviews, assessments, etc.
• Experience in the evaluation of development projects using a range of qualitative and quantitative methods.
• Flexible
• Knowledge and practical understanding of and ability to work within both relief and development NGO contexts.
• Proven record of effective management
• Ability to work in a team
• Communication skill and report writing
• Problem solving
Language:
• Fluency in English (written and spoken)
Disposition:
• Flexible & Patient
• Ability to work on your own initiative as well as a part of a team
• Sympathetic with aims & objectives of Islamic Relief
• Empathy with & understanding of the basic teachings and values of Islam.
• Sensitive to local customs
• Ability to work in a stressful environment
Physical:
• Energetic and able to operate in situations which may be arduous
• No serious illness
Strong
interest in development work with respect for confidentiality and
commitment to Islamic Relief overall aims and objectives, including
gender, equality and equal opportunities in all aspects of Islamic
Relief’s work.
Islamic
Relief is a faith based-non government organization that respects
diversity and inclusiveness. Applicants from diverse religions, gender,
race, and physical impairment are encouraged to apply.
ACCOUNTABILITY:
All
Islamic Relief team members are expected to support all efforts towards
accountability, specifically to our beneficiaries and to international
standards guiding international relief and development work while
actively engaging beneficiary communities as equal partners in the
design, monitoring and evaluation of our field project
Please send only your application letter and CV to the email address: hrislamic@islamic-relief.or.id
Applications
submit directly to Islamic Relief Indonesia Office will not be
considered. Women are strongly encouraged to apply for this position.
Only short-listed candidates will be contacted
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