I.
Background
ICLEI–Local
Governments for Sustainability is the world's leading network of over 1,500
cities, towns, and regions committed to building a sustainable future. Yayasan ICLEI-Local Governments for
Sustainability Indonesia, part of ICLEI Southeast Asia Secretariat, will be
conducting City/Regency-to-Province Dialogue “Local Government Collaboration for Climate Change” on 14-15
November in Bogor regency. The activity is
implemented under the “Accelerating Climate Action through the Promotion
of Urban Low Emission Development Strategies” (Urban-LEDS II) project funded by
European Commission and co-implemented with UN-HABITAT.
It is expected that the
dialogue will serve as a forum to identify gaps, discuss shared challenges,
share perspective and exchange ideas that will lead to stronger coordination
between city/regency and province to deal with the multi-dimensional impact of
the climate change.
This Terms of Reference
elaborates the purpose, scope of work and output of the documenter in relation
to City/Regency-to-Province Dialogue:
“Local Government Collaboration for Climate Change.”
II.
Dialogue Objectives
The
objectives of City/Regency-to-Province
Dialogue are as follows:
a.
Identify gaps and
discuss challenges facing the city/regency and province in coordination,
implementation and financing of climate change;
b.
Obtain updated
information from national and provincial government on the relevant policies,
instruments and tools for city/regency government to support NDC;
c.
Share knowledge and
experience among Urban-LEDS II partner cities and regency, Ambitious City
Promises (ACP) partner cities and APEKSI member cities with their respective
provinces regarding efforts to realize low-emission and climate-resilient
development;
d.
Provide a forum
between cities/regencies and provincial government to discuss progress,
challenges and identify opportunities in improving collaboration between cities
and province in achieving NDC.
e.
Gather inputs for
enhancement of national MRV systems, recognizing challenges in local data
collection, commitment and action;
f.
Identify
recommendations to enhance vertical integration in climate planning, action,
and policy in support of NDC.
III.
Scope of Work
Working in
coordination with ICLEI team, the short-term consultant will perform the
following tasks:
- Prepare and package event proceedings in accordance with the activities and discussions during the event, which consist of:
-
One comprehensive
report of the proceedings
-
One report on the
highlights of the proceedings (Executive Summary)
- The comprehensive report of the proceedings shall be written in English, while the Executive Summary shall be written in both Bahasa Indonesia and English;
- Capture substantive discussions and ensure that inputs, queries and comments with proper attribution (“who said what?”) are included in the proceedings;
- Summarize issues, recommendation, and actions points arising from the dialogue;
- Consolidate all presentation materials.
IV.
Terms and
Conditions
- The total working days for the documenter are 8 days, broken down as follow:
Activity
|
Estimated Duration
to Complete
|
Proceedings
Documentation
|
1,5 days
|
Report
preparation and initial submission of draft highlights (executive summary)
and full report
|
4 days
|
Revision
(upon receiving feedbacks from ICLEI to the initial draft) and submission of
the final proceedings
|
2,5 days
|
Total:
8 calendar days.
- The proceedings and executive summary shall be packaged using the Urban-LEDS II project letterhead which will be provided by Yayasan ICLEI-Local Governments of Sustainability Indonesia.
- All instruments and equipments necessary for the documentation shall be provided by the documenter unless provided by ICLEI. Items provided by ICLEI are a recorder and a camera.
- All products, documents, and notes as a result of this contract shall be turned over to ICLEI and will remain an intellectual property of ICLEI. The use of all or parts of the proceedings must be with prior written consent of ICLEI.
V.
Expected Output/Deliverables
Following the
performance of the tasks outlined in the Scope of Work above, the short-term
consultant is expected to deliver the following:
a.
A packaged proceedings of the event, consist
of:
-
a comprehensive report
of the proceedings in English
-
an executive summary
which contains the salient points during the event, in English and Bahasa
Indonesia
b.
Directory of participants;
c.
Copy of presentations, notes, documents and
other recordings.
All deliverables should be
submitted by the 4th week of November.
VI.
Qualifications and Expertise
a.
Bachelor’s Degree
relevant to the work
b.
At least two (2) years
of relevant experience on similar assignment particularly on climate change and environment-related events.
c.
Excellent
communication skills-both verbal and writing in English and Indonesian
language.
d.
Resident of Bogor is preferred.
VII.
Schedule of Payment and Conditions
ICLEI will pay the documenter the amount of four
million rupiahs (Rp. 4,000.000) all inclusive, including tax and other expenses.
The fee will be paid in full upon the completion/submission of all deliverables
and after an issuance of a Certificate of Acceptance of Outputs from ICLEI.
VIII.
Reporting
Arrangement and Coordination
The City/Regency-to-Province
Dialogue documenter shall report to Ms. Nisa Nidasari, Project Officer
of ICLEI Indonesia office
IX.
Application Procedure
Interested applicants should
submit Letter of Intent, Curriculum Vitae and sample of completed work in one.pdf file through email
with subject “Documenter_[Your Name]” to iclei-indonesia@iclei.org no
later than 7th November 2018. For any queries related to submission,
please contact Yayasan ICLEI Indonesia via the e-mail address above.
Yayasan ICLEI - Local Governments for Sustainability Indonesia
Rasuna Office Park III, TO-07
Jakarta Selatan - 12960
INDONESIA
Telp. +6221 8086 8284--
ICLEI is the world’s leading network of over 1,500 cities, towns, and metropolises committed to building a
sustainable future. By helping our Members to make their cities
sustainable, low-carbon, resilient, biodiverse, resource-efficient,
healthy and happy, with a green economy and smart infrastructure, we
impact over 25% of the global population.
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