Request for Expression of Interest
Hivos
Southeast Asia is an International non-governmental organization guided by
humanist values. It aims at structural poverty alleviation with a strong focus
on civil society building and sustainable economic development. Hivos Southeast
Asia provides financial support for local NGOs, is active in networking,
lobbying and exchanging knowledge and expertise. For its Hivos Southeast Asia
seeks qualified Indonesian candidates for the position of:
Title : Consultant for Event Organizer for Sumba Iconic Islands Learning Event
Duty Station : Jakarta & Kupang, Indonesia
Duration : 3 (three) weeks - Mid to End November 2018
Report to :
Program Manager Green Energy
1.
Background
In 2010,
Hivos started the Iconic Island initiative by choosing the Indonesian island of
Sumba in East Nusa Tenggara as the ‘Iconic Island’. Sumba Iconic Island
initiative (SII) aims to provide access to reliable renewable forms of energy
to the population of this island, and in doing so, ending their dependency on
fossil fuels and support development and economic activities of the local
population. With years of experience working with partner organizations to
establish access to sustainable energy in developing countries, Hivos is
convinced that converting to sustainable energy while combining poverty
reduction, is possible on a large scale. The results of the Iconic Island
initiative should become an example for other parts of the world.
Currently,
Hivos collaborates with the Directorate-General for International Cooperation
(DGIS) of the Ministry of Foreign Affairs of the Netherlands, which allows
Hivos to rapidly scale up renewable energy access and income benefits by
replicating the successful approaches and business models developed under our
Sumba Iconic Island (SII) program. The collaboration aims to improve rural
livelihoods through utilization of renewable energy in rural communities and to
develop sustainable business models to create market (energy market and energy
appliances market) of off-grid renewable energy technologies adopted.
Sumba
Iconic Island demonstrates the inclusive access to energy both for process and
result/impact, as well as providing examples of bottom-up energy provision
strategy that has contributed to the best practice of sustainable energy in
remote area and outer island.
To
disseminate best practices during the project implementation and to share
experiences with regard to the challenges and opportunities in providing access
to small scale renewable energy for the people in Sumba, Hivos will conduct SII
Learning Event. The SII Learning Event will bring together the stakeholders in
renewable energy sector (policy makers, private sectors, organizations,
academics, and other related stakeholder).
2.
Objective
Through a Learning Event, it is expected that the
stakeholders in renewable energy sector-particularly in NTT Province-will gain
better understanding on the opportunities and challenges in investing and
implementing small scale renewable energy in rural areas, including strategies
on how to develop capacities effectively and comprehensively in implementing
social gender inclusivity in small scale renewable energy sector
3.
Timeframe
The period of this assignment will be starting from
the 3rd week of November 2018 and shall be concluded no later than end of
November 2018.
4. Output
Event
Organizer shall deliver the following outputs regarding the preparation,
execution, and post of the event:
a.
Inception report: a report detailing the conceptual design of the
SII Learning Event including the work plan, timeline, budget, venue, staffing,
suppliers, etc.
b.
Final report: a report detailing the implementation of the event, including all
documentation related to the event such as Minutes of Meeting, complete
supporting document from participants (boarding pass and transportation
receipts), and result of participants’ survey including the evaluation of the
event and recommendation for Hivos.
5. Required Experience
Hivos is seeking Event Organizer company with the following
qualifications:
-
Proven
experience in conducting similar event; a national event which collaborates
high level officials;
-
Firms,
institutions, or associations legally eligible to sign work agreement/contract;
-
Demonstrate
strong expertise in managing and organizing high quality event with at least
200 participants including logistics management;
-
Excellent administration, budget
management, organizational, and timely management skills;
-
Excellent team work with the ability to
plan and prioritize assignment within the deadlines;
-
Wide and
strong network with media;
-
Good
understanding on the overall scope of work of the assignment; and
-
Preferably
based in Kupang, East Nusa Tenggara.
6.. Proposal Submission Form
The proposal
shall contain the following:
- Technical proposal
Brief
proposal which may not exceed 10 (ten) pages in length should set out:
- Relevant capacities and experience to
undertake the overall assignment
- Work plan detailing all the major steps of
the assignment and deadlines
- Proposed personnel and role
- Financial quotation
A financial
quotation should be submitted in IDR including VAT (Value After Tax).
7. How to apply?
Proposal will need to be submitted at the latest by 7 November 2018 at 5 pm
West Indonesia time (WIB) in electronic format (.pdf) to: hr.sea@hivos.org.
Please put in the email subject: Event
Organizer for SII Learning Event (Name of Consultant).
For more detailed Term of
Reference (ToR) information please click the following link :
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