JOB VACANCY
ChildFund is an
international child focused development agency working in 33 countries to
create lasting and meaningful change in the lives of more than 10.5 million
vulnerable, deprived and excluded children, families and communities,
regardless of race, creed, gender or national origin. In Indonesia ChildFund has
been operating for 34 years since 1973, in areas where the need is the greatest
and currently reaches out to 900,000 children and family members in partnership
with 50 local NGOs spread across 8 provinces. For more information please visit
www.childfund.org.
ChildFund Indonesia is currently seeking:
Title: Finance
and Admin
Assistant
Location:
Reporting Relationship:
Matrix
Relationship:
SUMMARY
Responsible for providing support
for area
office in the following areas: record keeping
of financial transactions and budget requirements, administration and purchasing, and general office
management.
DUTIES/RESPONSIBILITIES
§ Responsible for
providing day to day admin support for SER Office including project activities under Grant funding
§ Responsible for day to day bookeeping activities based on required
standard including completing
and documenting transactions, effecting payment against approved invoices, and
ensuring all appropriate payments/income is recorded according to organization
policy
§ Performs a
strict control of the documents received from staff as expense reporting &,
partners as sub grant reporting;
§ Ensures that
vouchers are complete, signed by the appropriate persons, and produced strictly
according to ChildFund Indonesia procedures;
§ Supports an
efficient flow of finance information between finance team & staff;
§ May manage
Cashier in charge of the petty cash account(s) or may assume petty cash
management role;
§ Cash checking at
month end and bank reconciliation;
§ Responsible for
records management for hard copy and electronic, receipts and assist in the
development of records management procedures and processes based on required standard
§ Responsible for providing admin and logistics support to area team
members and visitors (ticketing, hotel, meeting arrangement, etc) and monitoring
visits planning
§ As a designate person for purchasing for project
requirements following ChildFund purchasing/procurement policies and
procedures
§ To actively contribute on ensuring Child Safe Guarding
policy is applied and committed by all project team and stakeholders
§ Remain alert and
responsive to any child safeguarding risks, acquire relevant knowledge and
skills which will enable you to promote strong safeguarding practices,
understand the child safeguarding policy and procedures, and conduct yourself
in a manner consistent with the Child Safeguarding Policy.
§ Other duties as assigned.
QUALIFICATIONS/EXPERIENCE
§ At least three years’ work
experience in administration/purchasing/
§ Ability
to work and communicate clearly both verbally and in writing
§ Good
understanding of administrative, financial and general management
principles
§ Excellent
problem solving skills; ability to analyze data, along with the capacity to
accurately perform a variety of financial tasks by organizing and establishing
priorities
§ Experience
and proficiency on financial software and reporting systems
§ Ability
to work independently and under pressure
§ Computer
proficiency in general office software applications (i.e. Word, Excel, Outlook)
EDUCATION
Associates degree in business administration or
accounting or related field or equivalent relevant work
experience.
This position is opened for Indonesian national only.
ChildFund requires electronic lodgment of applications.
To apply, please click on
the following link:
(and look for career
opportunities/International Operations/Finance and Admin Assistant)
Deadline for lodging applications: 03 December
2018
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