Call for Proposal: Situation Analysis of Helmet Use and Pedestrian Safety in Tasikmalaya Municipal, West Java Province, Indonesia

Terms of Reference

situation analysis of helmet use and pedestrian safety

in Tasikmalaya Municipal, West Java Province, Indonesia

Background

Save the Children (SC) is a leading, private child-focused non-governmental alliance of 30 member organizations that works in 120 countries throughout the world.  Save the Children has worked in Indonesia since 1976 to promote health and nutrition, education, child protection, livelihoods, and emergency preparedness and response. Save the Children in Indonesia is changing for the better.  It has begun to build a national organisation that aims to be a strong, local, and self-sustaining voice for children in Indonesia namely Yayasan Sayangi Tunas Cilik (YSTC).  To this end, YSTC has been designated as a “Prospect Member of Save the Children” which focuses on strengthening and localizing our voice for children in strategic middle income countries. Working in twelve provinces, it has approximately 300 local professional staffs, and programming in Child Protection, Education, Health and Nutrition, Disaster Risk Reduction, and Humanitarian Response.

Since midst of 2014, YSTC has been interested in Road Side Safety topic relating to high numbers of road traffic fatalities and injuries among children and youth in the Indonesia. According to data from WHO on Global Status Report on Road Safety 2015, traffic accidents are the major cause of death that should be preventable. More than 1.2 million people die and millions more are injured from mild to serious injuries every year. Globally, accidents in traffic are the leading cause of death for young people particularly those 14-30 years of age. Almost half of those who die in road traffic crashes are pedestrians, cyclists and users of motorized two-wheel vehicles, with this proportion being higher in poorer countries. While according to data of the Police Traffic Corps in Indonesia (Korlantas POLRI), traffic accidents in 2012 was recorded as 109,038 cases with the number the deaths at 25,131 people. Motorcycles were the vehicles most involved in accidents followed by truck, car. The same data source in 2015, illustrates that youth (particularly young men) and children are among the most involved in road crashes. In a seven-month period in 2015 there were 7,079 students alone out of a total 46,394 people involved in road accidents nationally.

A project called SELAMAT Project[1] done by YSTC in 2015-2018 located in Bandung Municipal, West Java Province was aimed to increase the safety of students through improve road safety infrastructure and knowledge and practices to contribute to reduce the number of road traffic fatalities and injuries among children and youth. Partnering with District Education Office (DEO), District Traffic Police Office (DTPO) and District Transportation Ministry Office (DTMO), and 30 schools in Bandung City as the piloting target, as well as some road safety community forum and related civil society organization, the project shown 63% of primary and 48% of secondary school students did not wear a helmet when being delivered to school on a motorcycle.

On one hand, the information showed by the project is useful, but it is still limited on school-based target intervention. On the other hand, information on road safety at community based level (community) and pedestrians are still lacking. In 2015, actual data of accidents from Bandung Metro Police (Polrestabes Bandung) shows 23% of cases involving pedestrians (157 out of 688 cases) in Bandung city only, means about 13 cases each month. While in 2018, at national level there is 7,930 cases in April – September period (Korlantas/ National Traffic Police).

It is recommended by the result of final evaluation of the project to escalate the program alike to community based, as well as looking into the topic of pedestrian and family which needs to be more paid attention in the roadside safety issue.  In doing so, YSTC will conduct a situational analysis as baseline study.. The location of the study will be in Tasikmalaya Municipal of West Java Province.

RATIONALE

On prevalences of accidents in Tasikmalaya Municipal

According to Basic Health Research (Ministry of Health, 2013), compared to other cities in West Java, Tasikmalaya ranks number 1 for prevalence of motor cycle crash injured, where young people age 15-24 experience more injured compared to other ages. This research shows 56.6% prevalence of injured due to motor cycle is the second highest after falling in Tasikmalaya Municipality of West Java Province with the highest prevalence 68.5% occurred on the age range 15-24 years old, followed by age range 5-14 years old at 22.4%, 4.3% for age 1-4 years old, and 4.6% for age under one.  While based on sex disaggregation, prevalence for men (46.9%) is higher than women (33.9%). However, there is not much different prevalence between urban (39.2%) and rural (38.8%).

The research has also described prevalence of helmet use for injured respondents. About 44.7% of injured respondents using standard helmet with locking, 2.9% using standard helmet without locking, while none of them using non-standard helmet, 44.7% not wearing helmet. Comparison between men and women, shows that prevalence for woman (53.4%) is higher than men (38.30%) in using standard helmet with locking. While based on location, prevalence of not wearing helmet is higher in rural (53.4%) than in urban (38.13%).

Based on age, the highest prevalence 67.7% of not wearing helmet among occurred for children age 5 -14 years old, while 11.1% among them wearing standard helmet locking. Among young adult age 15 -24, 48.4% prevalence of not wearing helmet, while 43.9% wearing standard helmet with locking. And, about 42.1% prevalence of not wearing helmet occurred for children age 1-4 years old, while only 21.2% wearing standard helmet, prevalence of wearing standard helmet with locking only reached 5.3%. The research shows the younger the age, the prevalence of wearing standard helmet with locking decreases. It also describes that most children age 1-14 who usually as pillion riders do not wear helmet, and if they do, they do not wear standard helmet with locking.

Although there is no available data on accidents involving pedestrians, in 2016 BPS released data from West Java Regional Police (Polda Jawa Barat) showing 45,971 numbers of traffic accident casualties which 8,010 were students, and 24,243 casualties were employee.

CONTEXT

On Pedestrians

Indonesian Law No. 22 of 2009 on Road Transport and Traffic is the current supreme regulation on road safety.. It regulates and defines all specific road infrastructures, transportation modes, and users. Based on this law, not only road users with vehicles, but the rights of the pedestrians also is reserved. This law states roads that use for public transportation should be provided with road facility including facilities for pedestrians. In relation to this, Indonesia Law No. 26 of 2007 on City Spatial Planning stated that infrastructure for pedestrians should be accommodated in the city planning.

Current situation, many of sidewalks are infiltrated by the motor bikes aside of used by petty traders or vehicles to park. In 2011, Koalisi Pejalan Kaki (Pedestrians Coalition) stated that in Jakarta about 80% of sidewalks are in that condition. Moreover, only 20% of the sidewalks have ideal size, the remaining roads have smaller or even do not provided with sidewalks.

On social cost

Traffic casualties in Indonesia result in an annual social cost refers to as a ‘death budget’ (IRF Examiner, 2015). As many Indonesians don’t have insurance, the burden of traffic accidents often falls upon the family of the casualties. It estimates that up to 4.8% of Indonesia’s GDP is directed towards road accidents. This takes into account Indonesia’s classification of a ‘seriously injured person’ that differs greatly from the international standard. Generally, if a person stays in hospital for more than 24 hours then they are classified as seriously injured, whereas in Indonesia a ‘minor injured person’ can stay in hospital for up to 30 days before they are classified as seriously injured. This takes into account when calculating the social costs of road accidents in Indonesia.

On Policy and Documentation

The documentation of data of road traffic accidents has changed since it was started in 1970, with the creation of nationwide database launched in 2005. Despite the critics that risen up of traffic accidents data duet to more intensive police reporting rather than an actual rise in the figure, it alarmed that road safety has more and more obvious.. However, at district/ municipal level, accessibility to such data is limited, even incomplete or unavailable.

On Sectoral Governance

Governance of a road implies sectoral management of different government bodies. Road development and maintenance has been the duty of Public Work Office, while traffic signs and transportation mode is in the hand of Transportation Management Office, while traffic management is handle by the Traffic Police, in case of accidents Travel/ Transportation Insurance Office (such as Jasa Raharja) is involved. The situation of such complex structure surely need a solid networking which doesn’t much occur in each of these offices documentation.

On Traffic, Vehicle Growth, and Supply Side

Indonesian motor vehicle growth highly increased recent years. A study in 2017 (Jusuf et al, 2017) shows a significant increase in the number of vehicles on the road from about 30 million vehicles in 2004 to 113 million vehicles in 2014. In other words, there was a more than 200% increase of the total number of vehicles on the road. The statistics also show that the annual growth rate of the total number of motor vehicles in Indonesia maintained double digits from 2004 to 2014, while significant growth each year was dominated by motorcycles and this number is still growing until now. Based on these data it is not surprising that motorcycles are the main contributor to traffic accident s and fatalities, due to their popularity as the most effective vehicle to jump traffic jams. The growth of vehicles of all modes may be contributed from growing domestic consumption and aggressive promotional campaigns on the supply side. The 200% increase in fatality rate per 100,000 population coincided with a 200% increase in vehicle growth from 2004 to 2014 (Jusuf et al, 2017).

Another important aspect on this issue is helmet supply-chain. As helmet is obligatory safety equipment for motor riders to prevent risk in case of crash, it is necessary for the riders to be aware of its safety standards.

PURPOSE OF THE STUDY

In general, this study is expected to contribute to program and advocacy planning on road safety topics of the YSTC strategic plan. This study is also expected to give information on stakeholders in order to identify allies, targets, and obstacles to advocacy; convene or join road safety network

OBJECTIVE OF THE STUDY

1.   Analyze existing situation of knowledge, attitudes, and practices of helmet usage and pedestrian among adolescent boys and girls and parents (particularly father) at community level in Tasikmalaya.

2.   Identify the government policy and support on roadside safety particularly on helmet usage and pedestrian.

3.   Analyze mechanism of participation accessible for girls, boys, and family to contribute to roadside safety topic.

METHODOLOGY

This study will employ mix methods of qualitative and quantitative research. Inclusive approach is compulsory to this study including gender and disability sensitive approach. Based on the objective of the study, qualitative methods will be used for interview with key informants from Tasikmalaya Municipal Transportation Management Office, Tasikmalaya Municipal Public Work Office, Tasikmalaya Police Corps, and Tasikmalaya Municipal Development Planning Agency Office.

To collect information from community level, quantitative method will be employed. In applying the method, the study will consider purposive sampling by multi-stage selection, firstly, selecting cluster of roads with criteria the road is main road with busy traffic and users including pedestrians. Secondly, for data collecting, respondents will be selected purposively with ideal screening criteria as follows:

No.	Respondent Criteria	Adult			Child
		Male	Female	Male/ Female with Disability	Boys	Girls	Boys and Girls with Disability
1.	Resident of Tasikmalaya	V	V	V	V	V	V
2.	Father and/or Head of family	V	V
3.	Use Motorbike as daily transportation	V	V		V	V
4.	Most likely as pedestrians	V	V	V	V	V	V

Sampling population will be based on available data of average road users of the main road, if any. It will be adjusted as the data acquired from the respective authority (Transportation Management Office/ Public Work Office), thus the respondent sample size.

The Global Walkability Index (GWI)[2] will be incorporated in the survey questionnaires. The GWI which incorporates observation and quality assessment of the sidewalks by the respondents is considered to be applicable as the methods for assessing pedestrian’s safety. The GWI consist of indicators as follows:

a) Safety and Security

i) Proportion of road accidents that resulted in pedestrian fatalities

ii) Walking path modal conflict

iii) Crossing safety

iv) Perception of security from crime

v) Quality of motorist behavior

b) Convenience and Attractiveness

vi) Maintenance and cleanliness of walking paths

vii) Existence and quality of facilities for blind and disabled persons

viii) Amenities (e.g., coverage, benches, public toilets)

ix) Permanent and temporary obstacles on walking paths

x) Availability of crossings along major roads

c) Policy Support

xi) Funding and resources devoted to pedestrian planning

xii) Presence of relevant urban design guidelines

xiii) Existence and enforcement of relevant pedestrian safety laws and regulations

xiv) Degree of public outreach for pedestrian and driving safety etiquette

Consultant Scope of Work

The consultant is a research institution/ firm. The consultant is expected to form a team for the study and manage all the coordination and communications with targeted informants and respondents, as well with YSTC person in charge. Tasks and responsibilities of the consultants are as follows:

1..     Develop detailed methodology design with clear justification, and detail budget (fee and all operational cost) required to conduct the situation analysis.

2.     Develop tools, sampling design, and sample size with clear justification as required by the methodology proposed. 

3.     Recruit, train, and manage the study team including enumerators.

4.     Responsible and supervise field operations including logistics, permissions to conduct the research, inform consent from individual and families taking part in the study

5.     Collect, compile and analyse all data (disaggregated by sex and age), gathered and develop final report (including all findings and statistics)

6.     The consultant is responsible for data management and quality control scheme.

7.     Presentation on findings and recomendations in mini workshop or small group ; including discussion with project coordinator for implementations.

8.     Adhere to the commitment to child protection, gender equality and child participation

9.     To keep all informations provided by YSTCS  as well as findings of the tudy confidential

Deliverables of Consultancy

The consultants is expected to produce and submits the following deliverables:

1.     Final proposal with fixed study protocol specifying methodology, data analysis plan, and detailed work plan for the study.

2.     Presentation initial findings to YSTC team after field activities have been concluded (Narrative and power point version)

3.     Draft reports  in Bahasa and English  which includes data analysis

4.     Submission of comprehensive final report in bahasa and english after reviewed YSTC’s  including an executive summary.

5.     All hardcopy and data or some valuable materials such as research instruments/ tools and script or photo as a documentations.

Ethical and Child Protection Statement

The consultant team and YSTCs staff have to adhere to YSTC  Child Protection Policy. The consultant team must follow Ethical Principles for involving human subjects in a research and obtain written/ verbal consent from the human subjects. Permission from elder must be sought if the children under 18 years are involved as subjects.. Signed informed consent of each child and his/ her parents need to take after explaining purpose of the study and its usage. Training on this will be part of the training provided for the survey team.

CRITERIA FOR CONSULTANT FIRM

1.     Proven as professional firm on conducting assessment and research and producing research report using qualitative and quantitative method minimum in the past 3 years

2.     Proven as professional firm that able to design qualitative and quantitative study methodology and instruments and has minimum 3 years’ experience (portfolio)
3.     Proven as professional firm that able to manage data collecting team on the field work with good data quality assurance.
4.     Preferably researcher team in this firm has solid understanding on road safety topic, education and child protection issues and experienced working with children would be an advantage.
5.     Experience of working with participatory methodologies.
6.     Possess equal composition of qualified academic background, knowledge, experience and capacity to manage a research work.
7.     Personnel in this firm has solid experience on writing documentary, story or event using popular written style.
8.     Has been involved at Save the Children’s project would be an advantage
9.     Available to meet tight deadline and budgeted fund
10.  Consultant firm located in Bandung is preferable.

ACTIVITIES AND TIME FRAME

The study shall be expected to completed within 7 January 2019 -  15 March 2019 beginning immediately upon award of contract. The indicative shedule is:

No	Activity	Jan 19				Feb 19				Mar 19
		1	2	3	4	1	2	3	4	1	2	3	4
1.	Full proposal with fixed methodology submitted to YSTC team
2	Data collection tool development and finalization
3	Enumerator training
4	Data collection tool field test by consultant
5	Data collection in the field by consultant team
6	Data entry and finding analysis
7	Sharing early findings
8	Draft report submission
9	Finalize report
10.	Dissemination of final result internal/ external YSTC

Total Budget Estimation

Budget Code: 36104 3609053 84005601 476486

Total Budget Estimation for the Situation Analysis Consultancy: IDR 140,000,000,- gross all in.

Payment term :

Payment is paid 30% upon the acceptance of fixed methodology and tools based on consultation with YSTC/ Save the Children person in charge; 55% upon the complete draft report submission; 15% upon acceptance and satisfactory of final report and all deliverables based on review and consultation with YSTC/ Save the Children. All of cost that caused by the implementation of this activities such as transportation and hotel will be covered by the consultant firm.

Terms and Condition

Period of Validity

The proposal shall be valid for a period of 50 days, starting from the submission date.

Notice of Non-Binding Solicitation

Save the Children reserves the right to reject any and all bids received in response to this solicitation, and is in no way bound to accept any proposal. Additionally, we reserve the right to negotiate the substance of the finalists’ proposals, as well as the option of accepting partial components of a proposal if appropriate. Quantities provided are estimates only at this time and will be subject to change. Save the Children has the right to cut-off the contract when violation on Child Right – based on Save the Children’s Child Safe Guarding Policy - found during the period of consultant’s working contract. Save the Children has also the right to cut-off the contract when consultant do not comply with the agreed points in the signed-off contract.

Confidentiality

All information provided as part of this solicitation is considered confidential. In the event that any information is inappropriately released, Save the Children will seek appropriate remedies as allowed. Proposals, discussions, and all information received in response to this solicitation will be held as strictly confidential, except where noted otherwise.

Notification
Prior to the expiration of the validity of the proposal, Save the Children shall notify in writing the successful company that submitted the highest-scoring proposal and will invite them for contract negotiations. Save the Children reserves the right to invite the second ranking company for parallel negotiations.

Right to Final Negotiations

Save The Children reserves the option to negotiate final costs and final scope of work, as well as reserves the option to limit or include third parties at Save the Children’s sole and full discretion in such negotiations.  Upon failure to reach agreement on the contents of the contract as stipulated in this document, Save the Children has the right to terminate the negotiations and invite the next best-rated company for negotiations.

Communication
All communication regarding this solicitation shall be directed to appropriate parties at Save the Children. Contacting third parties involved in the project, the review panel, or any other party may be considered a conflict of interest, and could result in proposal disqualification.

Acceptance
Award of a proposal does not imply acceptance of its terms and conditions. Save the Children reserves the option to negotiate on the final terms and conditions including on methodology and tools for data collecting after contract signed-off.

Copyright, Patent and other proprietary right

YTSCs  shall be entitled to all copyrights, patents and other proprietary rights and trademarks with regards to the product or documents and other materials which bear a direct relation to or are produce or prepare or collected in consequences of or in the course of the execution of the contract. All plans, report, recommendation, estimates, documents and data compiled by the service provider under the contract shall be the property of YSTCs and shall be treated as confidential. All confidential documents shall be delivered to the relevant people within YSTCs  during the project duration and upon completion.

SUBMISSION OF PROPOSAL AND SUPPORTING DOCUMENT

Please submit your proposal and company profile with team member CVs with a Subject: RSS Situation Analysis - <your company name> via email  to : procurement.indonesia@savethechildren.org  by the latest 2 January 2019 before 5 PM Jakarta time.

More information can be found at https://www.stc.or.id/join-us/tender