AT OXFAM WE WON’T LIVE WITH POVERTY
Together we can end extreme poverty for good. Will you join us?
ABOUT OXFAM
Oxfam is a global movement of people who won’t live with the injustice of
poverty. Together we save and rebuild lives in disasters. We help people
build better lives for themselves. We speak out on the big issues that
keep people poor, like inequality, discrimination against women and
climate change. And we won’t stop until every person on the planet can
live without poverty.
OUR VALUES
All our work is led by three core values:
Empowerment. Everyone, from our staff and supporters to people living in
poverty, should feel they can make change happen.
Accountability. We take responsibility for our actions and hold ourselves
accountable. We believe that others should also be held accountable for
their actions.
Inclusiveness. We are open to everyone and embrace diversity. We believe
everyone has a contribution to make, regardless of visible and invisible
differences.
Oxfam in Indonesia represents the Oxfam International (OI) Confederation
through the Oxfam International Regional Platform (OI RP) for Asia,
supported by different Oxfam affiliates with dedicated roles. Oxfam in
Indonesia is aligned to and complements the global aspirations of the OI
Confederation as outlined in the Operational Guidelines for realizing
Oxfam’s 2020 Vision, and the Strategic Plan for the OI RP for Asia... The
Country Strategy for Oxfam in Indonesia acknowledges, responds and adapts
to new and evolving ‘drivers of change’ and the emerging context of
Indonesia as a ‘middle income country’.
As we progress our intentions, all of Oxfam Indonesia’s programming will
be informed and developed through a ‘partner-based model’ with the
aspiration to realize ‘An inclusive, sustainable and resilient Indonesia
in 2030’. Within this time frame, the Oxfam in Indonesia Country Strategy
2015 – 2020 vision of ‘People living equitably and free from injustice of
poverty, enjoy their rights, and are resilient in times of disasters’ will
still have relevance. Oxfam in Indonesia will bring about positive changes
and impact as measured by the ability of women and youth to overcome
inequality and realize their rights align with Oxfam’s goal of overcoming
poverty, vulnerability and inequality with a focus on women and girls.
Vision for Indonesia
Oxfam in Indonesia is committed to a ‘localization’ Local organisations
and networks take on greater responsibility for developing and
implementing development priorities supported by ‘local’ resources’
(Government, Private Sector, Indonesian Organisations, Budget Support
mechanisms) and INGOs take on fewer and lesser operational roles. ’
agenda, an ‘intermediary’ for capability development and resource
mobilization through new and innovative financial models. As best able,
all of Oxfam Indonesia’s programming will be informed and developed
through a ‘partner-based model’. This would mean people assisted and
supported through Oxfam’s work are included in the development of
programmes and initiatives represented by their organisations,
institutions and networks who opt to ‘partner’ with Oxfam through long
term relationships.
Within this context, Oxfam in Indonesia will maintain a Programme Support
Structure that effectively contributes to and pro-actively supports
programme delivery commitments, priorities and expected outcomes. It will
do this through effective stewardship, management and deployment of
physical, financial, human and technological capabilities, assets and
resources.
WHAT WE ARE LOOKING FOR
HEAD of PROGRAMME SUPPORT (code: HPS 0219)
Valued contributor to Country Office leadership team. Capabilities for
effective line management and oversight of Programme Support functions.
Results oriented, and not a ‘task manager’. Synergistic engagement with
other Functional Heads (Programme Management, Programme Quality and
Partnerships, Thematic Focal Points or Managers for Economic Justice,
Gender Justice and Rights in Crisis and Funding, beyond Operations) on a
regular basis. Relationships focused and able to ensure ‘Organisational
Effectiveness’ (as measured by Key Performance Indicators). Three (or
four) of the line reporting positions will be expected to make
professional decisions and set work plans independently or with minimal
supervision. Demonstrates behaviours of competencies related to systemic
thinking, listening, mutual accountability and humility.
JOB PURPOSE
Contribute, as a member of the Country Management Team, to the successful
leadership and management of Oxfam in Indonesia. Ensure Oxfam projects
and programmes in Indonesia receive effective and efficient organizational
support to successfully deliver on their commitments and in support of the
Oxfam Country Strategic plan, and provide leadership of the business
support teams. Provide oversight of risk and resource management, and be
accountable for high-level business operations and Counter Fraud. Ensure
operations meet the standards and expectations of partners, the
Government, donors and Oxfam International.
KEY RESPONSIBILITIES
1. Contribute to the leadership and governance of the organisation as
a member of the Country Management Team (CMT).
· Contribute to developing and delivering Oxfam’s Country Strategy
and implementation plan, taking action as required through the business
support function to support its successful implementation.
· Meet key organizational performance indicators to ensure
institutional stewardship and accountability.
· Exercise responsibility for Government relationships. Ensure
Oxfam in Indonesia follows Government of Indonesia laws and regulatory,
and governance requirements for International Non-Governmental
Organisations (INGOs). Ensure Oxfam is compliant in the areas of Oxfam’s
Memorandum of Understanding (MoU), Tax, and relevant Registrations.
· Champion the shift from compliance and control to joint risk
anticipation analysis and mitigation with Partners and other relevant
stakeholders.
· Ensure the Country Office makes successful, timely and informed
decisions on mitigating and managing risk, and addressing variances
against organizational plans. Ensure the Country Office Security
Management Plans (SMPs) are maintained and implemented.
· Ensure relationships with the Executing Affiliate (EA) are
maintained in alignment with Oxfam International guidelines and protocols.
2. Develop appropriate financial and business support strategies and
lead appropriate interventions
· Ensure effective coordination between programme management and
finance on strategic analysis and use of financial information to inform
proactive decision-making
· Develop and ensure implementation of the Country finance strategy
and ensure effective financial management, asset management and financial
accountability.
· Lead the business planning and annual reporting cycle ensuring
planning, forecasting, budgeting and financial analysis supports
country-level, strategic decision making and effective programme
management. Support the development of large donor proposals.
· Lead the budget setting and year-end process in support of Country
Operating Plans, ensuring budgets are aligned to programme plans, and
monitoring and reporting processes are in place.
· Lead on Counter Fraud management.
· Lead on the planning and auditing in the Country team ensuring
audit recommendations are implemented and reported on.
3. Lead the Business Support function
· Ensure accountable and compliant management oversight of
financial, physical, and IT, ensuring effective controls and systems are
in place to fulfil programme requirements.
· Ensure coordinated, responsive, adequate and effective
organisational support for programmes, partners and other stakeholders
through effective planning and management of business support services.
· Ensure the Office has access to IT capabilities (infrastructure
and staffing) that are forward-looking, innovative, agile and responsive
to programmatic and operational needs.
· Ensure all business support functions operate in a timely,
effective manner and in accordance with best practices, complying with
agreed-on Oxfam International Confederation Standards and processes for
‘Good Stewardship’ (value for money, effective pre-qualification, vendor
database) and meeting the standards set through Controls Self-Assessments.
Ensure Oxfam’s Partner Based Approaches are supported through effective
capability development and appropriate investments.
4. Manage the performance of business support functions
· Ensure staff is clear about expectations and is supported to
develop and perform well, ensuring any poor performance issues are
addressed swiftly and professionally when required.
· Manage the Business Support function budget to ensure spending is
within limits and delivers the planned returns.
· Help to create an environment for quality and innovation within
the function.
SKILL EXPERIENCE AND KNOWLEDGES
· Ability to operate strategically and be credible in a leadership
role with a minimum of 5 years of senior management level experience
· Professionally qualified in finance, administration, accounting or
equivalent with proven experience in services management. A sound
financial management background is essential.
· Broad set of management skills (financial, people management,
technical) and competence
· Relevant experience in managing complex donor requirements
· Proven communication, facilitation and representational skills
sufficient to engage staff and external audiences
· Ability to operate and think strategically, coupled with proven
analytical skills and the use of these to problem solve and make decisions
· Results oriented, and not a ‘task manager’
· Able to build strong and respectful relationships
· Ability to work effectively in a multi-cultural environment
· Demonstrable behavioural competencies related particularly to
decisiveness, relationship building, systemic thinking, listening, mutual
accountability, enabling others and humility (see below)
· Fluency in written and spoken English
· Excellent organisational abilities with ability to work to
deadlines and manage time well.
· Good team member with experience of working in and supporting a
diverse team
· Strong interpersonal awareness including diplomacy, tact, being
able to work effectively with others, cultural sensitivity and respect for
confidentiality.
· An understanding of gender and diversity considerations within key
areas of responsibility and commitment to addressing inequalities in the
workplace and the programme.
· Excellent Computer skills – Word, Excel, use of the Internet,
databases and email.
HOW TO APPLY
If you believe you are the candidate we are looking for, please do apply
by sending your complete resume and mention the code of the position on
the subject of the email to jakarta@oxfam.org.uk
The closing date: January 10th, 2019
Only short listed candidates will be contacted
We encourage women and people with disability to apply
Oxfam promotes equality and diversity
Oxfam works with others to overcome poverty and suffering.
Oxfam GB is a member of Oxfam International and a company limited by guarantee registered in England No. 612172.
Registered office: Oxfam House, John Smith Drive, Cowley, Oxford, OX4 2JY.
A registered charity in England and Wales (no 202918) and Scotland (SC 039042)
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