Program Assistant, USAID CEGAH, Jakarta

Project Summary:
USAID CEGAH, is a 5-year program dedicated towards strengthening Indonesia’s Community of Accountability. This includes components on rule of law strengthening, accountability and anti-corruption, public service integrity, access to information and civil society strengthening, currently in its third year, is expanding its programming to the cross-section of anti-corruption and countering terrorism and violent social movements and organizations. The project is implemented by Management Systems International (MSI).

Position Summary:
The Program Assistant position is held by a junior experienced staff whose acquired knowledge and skills enable him/her to independently undertake diverse work assignments (e.g. database, actively engage in program activities, major event/course planning, etc). Work requires extensive coordination with team members in CEGAH to ensure successful performance of the program as detailed in the annual work plan. The PA will be expected to support the work of the Technical Senior staff
while independently liaising with the implementation level of partner government agencies and CSOs.

Responsibilities:           

• Assist senior technical staff in the planning, coordination and arrangements for successful conduct of events such as seminars/conferences, training, meetings, presentations, and other (including, when necessary, travel and hotel arrangements, and trip itineraries). Ensuring attendance lists, materials and equipment are prepared and available.
• Set up appointments/meetings with partner government agencies
• Handling administration and financial matters of the program implementation
• Collect and provide necessary information and contribute to the planning, organizing and developing of all aspects of the projects.
• Ensure timely implementation of activities, in accordance with project schedules issued by the Program Coordinator.
• Draft ToR, letters and/or invitations in both Indonesia and English, as well as documents and forms related to Program activities and administrative matters.
• Communicate and coordinate with the Consultants related to Program activities.
• Maintain an efficient filling system for all administrative and operational records
• Perform other duties and responsibilities assigned by senior technical staff.

General provisions and limitations:

• All final decisions related to this Project are made by the COP and MSI/HQ responsible and authorized personnel.
• Any communication with USAID is the authority of the COP and MSI/HQ responsible and authorized personnel.

Qualifications: 

• Bachelor (S1) degree in relevant field of work or related studies
• Minimum 2 years of relevant experience
• Good management and administrative skills
• Experienced in maintaining network with government, NGOs and media
• Have the capacity to work both independently as well as in a team setting
• Willing to undertake field travel and work under demanding conditions
• Ability to establish priorities and undertake assigned tasks with minimum supervision
• Ability to effectively address multiple tasks
• Proficient in spoken and written English, and in the use of MS Office Software

Application should include a CV (including three references) and contact information by January 12th , 2019 at the latest. Please send applications to info@msi-cegah.com. Only candidates who have been selected for an interview will be contacted. No phone calls, please.