Post Title :
Finance Coordinator for American Red Cross
Post Level :
Coordinator Level - K
Contract Duration : 12 months with possibility of extension
Reports to :
Country Representative (CR) Indonesia,
Timor-Leste and Pacific
Supervises : Finance Manager and
Finance Officer(s)
Organizational Context
The American Red Cross
helps vulnerable people and communities around the world prepare for, respond
to, and recover from disasters and humanitarian crises through mobilizing the
power of the International Red Cross and Red Crescent Movement. We are a member
of the International Federation of Red Cross and Red Crescent Societies (IFRC).
Currently the American
Red Cross has several disaster preparedness and organizational development
programs funded through USAID/OFDA and private philanthropies in Indonesia and
Micronesia. We are exploring other growth opportunities in our current
countries of operation and potentially Timor-Leste. The American Red Cross
collaborates with the Indonesia Red Cross (PMI) and Micronesia Red Cross (MRCS)
who are our local implementing partners.
The Finance Coordinator is a new position and will provide
technical management support related to financial management, capacity building
and systems improvements of the organization and partners, including compliance
with financial regulations, financial planning, financial skills development
and aspects related to project budgeting and fund utilization in achieving the
objectives as established in the Indonesia country office.
Duties and Responsibilities
Manage and oversee all tasks and activities of the finance department
ü Coach, train, and mentor staff with the aim of
strengthening their technical capacity, exchanging knowledge within the team
ü Supervise and mentor direct-report staff, including
communicating clear expectations, setting performance objectives, providing
regular and timely performance feedback, and leading documented semi-annual
performance reviews
ü Provide guidance to team on development plans based on
staff professional development goals
ü Identify training needs for finance staff, and provide
coaching/recommendations for additional training courses
ü Ensure staffing is adequate for workload, make
recommendations as needed to CR for
scaling up/downsizing based on project portfolio
ü Ensure that staffing roles and responsibilities are
documented and clear, with proper segregation of tasks for internal controls
checks
ü Provide surge support needed for month end/year end
closing activities, and coverage when staff are on leave
Ensure that all financial transactions are valid, adequately supported, and
processed in accordance with the Financial Policies and Procedures Manual and donor
rules and regulations
ü Regularly provide the delegation with a field finance
manual training and donor regulations
training, at least once a year and when major updates occur
ü Provide support to the operations department in
efficiency and effectiveness of operations.
ü Promote a culture of cost awareness and cost discipline
ü Assess financial control and compliance environment and implement
process improvements as needed for better efficiency and adherence
ü Conduct monitoring visits and exercise direct control
and oversight measures
ü Responsible for ensuring that issues in
controls/processes that are raised during financial monitoring visits and application of control measures are resolved in a timely manner by working with the CR,
finance team, ISF, operations team and partners as needed to
implement recommended follow up actions. Update ISF and the CR regularly on the
progress of resolving issues
Serve clients to achieve International Services Department (ISD) and International
Services/Finance (ISF) Goals
ü To serve as strategic partner to CR and Program Managers
in Project management Support
ü Collaborate with program managers to ensure compliance with all the finance regulations per donor, project design and
implementation
ü Support the CR with analysis, strategic planning and
costing scenarios and proposal
development for planning for future activities based on
funding potential as well as for
optimization of existing operations
ü Work with CR, finance team, and operations team to
document operations/financial policies specific to the delegation in the Field
Operations Manual
ü Work with program team to develop a detailed program
management BVA tool/dashboard that fits the program tracking needs, and develop
process for monthly meeting for finance/program teams to review and discuss
variances as well as forecasts for coming months
ü Identify and implement improvements to systems and
processes for AmCross finance and
operations
To strengthen PMI and MRCS Financial department in HQ, Chapter and
Branches
ü Support PMI and MRCS capacity and
organizational development at the chapter & branches through training, facilitation and
coaching
ü Support and coordinate with IFRC counterpart on
organizational development activities
ü Support PMI and MRCS on annual audit processes (i.e.
USG), and ensure they are completed timely, keep ISF and CR updated on the
process
ü Serve as AmCross lead finance and compliance point of
contact with partners
Qualifications:
ü A master’s degree preferably from a reputable accredited
university in Finance, Business Management, Accounting or related field
ü At least 10 years’ relevant experience in NGO/Red Cross
sector with demonstrated progressive managerial responsibilities
ü Experience studying, training and/or working outside of
Indonesia strongly preferred
ü Experience identifying and establishing institutional
capacity building and process/systems improvement initiatives, particularly for
own and local partner organizations
ü Excellent skills in budgeting and financial management,
problem solving, conflict resolution, advocacy, and stakeholder coordination
ü Experience in donor/partners relationship management.
Must have experience with USAID or USAID/OFDA funded projects
ü Fluent in English and Indonesian (written and spoken)
ü Advanced computer skills (Accounting Software, Excel…)
ü Understanding of and/or experienced with Red Cross and
Red Crescent Movement preferred
ü Able to directly take on complex assignments and not
just delegate them to others
Application procedures
Please submit your cover letter and curriculum vitae in English no
later than 3 February 2019 to arc.ameeregional@gmail.com. Place the
job title in the subject line and include your name in all application files.
Include in your application your monthly gross salary requirements in IDR and
at least 3 references.
Only
short-listed candidates will be notified. Applications
received after the deadline will not be considered. Female applicants are
strongly encouraged to apply.
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