Hivos Southeast Asia is an International non-governmental
organization guided by humanist values. It aims at structural poverty
alleviation with a strong focus on civil society building and sustainable
economic development. Hivos Southeast Asia provides financial support for local
NGOs, is active in networking, lobbying and exchanging knowledge and expertise.
For its Hivos Southeast Asia (Hivos SEA) seeks qualified Indonesian candidates
for the position of:
Title : Project Manager Women’s Voice and Leadership in Indonesia (PM WVL)
Duty Station : Jakarta,
Indonesia
Report to : Program Development Manager OPEN WE & SRD
Duration : 1 (one) year
Hivos, working in partnership with Just
Associates-Southeast Asia (JASS), will provide multiyear funding and technical
support to five Indonesian women’s rights organizations. Our project will be
implemented in at least seven provinces in Java, Sulawesi and Sumatra and reach
more than 100,000 women beneficiaries—most at the grassroots level. Our partners
are strong advocacy-focused Indonesian women’s organizations with the outreach
and ability to support the development of new networks of young feminist
activists who can effectively promote gender justice and equality
Functional
Context
The Project Manager will be responsible for
the well run day-to-day project and be responsible for the day-to-day
management including planning, implementing and monitoring of the project. The
project manager provides leadership to team members and partners including coaching/mentoring,
donor reporting, documentation and facilitating local partners in implementing
a successful WVL projects in Indonesia according to Hivos’s standard and
donor’s requirements. The position is Jakarta-based with some travel for
coordination meeting
Roles and
responsibilities
Leadership
1. Manage and coordinate the team member
including WVL partners.
2. Develop some initiatives to maximize
the result.
Communication and Representation:
- Coordinate the implementation of the WVL programme in the country in liaison with management team in country.
- Coordinate the partners and potential supporters in the country.
- Coordinate and lead on pro-active and innovative outreach to the target groups for the SWVL programme and coordinates the project.
Grant Management and
Partner Support
- Support organisation of WVL programme events and activities.
- Provide technical support as needed to partners in the formulation of grant applications.
- Mentor and provide technical assistance to partners in the implementation of projects on an as needed basis.
- Support capacity development and empowerment approaches.
5. Coordinate
and support in-country grants team in carrying out program and accountability
assessments.
6. Ensure
effective post contract grant management including collection and assessment of
reports, follow up, communication with and monitoring grantees on the ground;
ensure scheduled payments to grantees, and liaise with finance officer to
ensure seamless grantee management and communication.
7. Manage,
review and make recommendations to change as needed to ensure that grant
processes are in line with WVL needs.
Compliance
and Reporting
- Process and monitor information on grant allocation in the administrative system.
- Responsible for country level and global reporting on the WVL programme (grant portfolio reporting, data collection and learning, time-writing).
3. Develop and
prepare operational reports for grant management at national and global level.
4. Administer WVL policies and procedures in
accordance with country and organizational guidelines.
5. Support
grants and financial data reconciliation and preparation for reports, audits
and other WVL reporting as needed.
6. Project
Monitoring and prepare reports.
Knowledge, experiences and competencies
·
7
years experience with large scale project management.
·
Knowledge
of grant funding policies and procedures and applicable country/ national
regulations.
·
Knowledge
of and affinity with gender, capacity development, lobby & advocacy,
M&EL.
·
Relevant
Academic background (MA level) or similar.
·
Excellent
written and verbal English.
·
Administrative
project management skills.
·
Excellent
ICT skills ( Microsoft Office and database).
·
Excellent
organizational and coordination skills.
·
Ability
to perform complex tasks and to priorities multiple projects.
·
Strong
interpersonal and communication skills and the ability to work effectively with
a wide range of constituencies in a multicultural environment.
·
Ability
to communicate effectively, both orally and in writing.
·
Ability
to make administrative/procedural decisions and judgments.
·
Ability
to analyses budgetary line items for compliance with budget guidelines.
What do we offer?
An inspiring and
dynamic working environment, dedicated colleagues and the possibility to work
for an ambitious new international initiative.
PM WVL graded in Grade:
10 (from 1-12 Hivos’s SEA service agreement salary grade).
How to apply?
To apply for this
position please submit your CV and a cover letter to hr.sea@hivos.org no later than 7 April 2019.
Please specify the position name you are applying
for (PM WVL) in the ‘subject’ line
of your email. Only shortlisted candidates will be notified.
For more information
about Hivos Southeast Asia, visit https://www.hivos.org/
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