Hivos is an international organization that
seeks new solutions to persistent global issues. With smart projects in the
right places, we oppose discrimination, inequality, abuse of power and the
unsustainable use of our planet’s resource. Our primary focus is achieving
structural change. This is why we cooperate with innovative businesses,
citizens, and their organizations. We share a dream with them of sustainable
economies and inclusive societies. For its Hivos Southeast Asia (Hivos SEA)
seeks qualified Indonesian candidates for the position of:
Title : Certified Accountant
Duty Station : Jakarta,
Indonesia
Report to : Program Manager Open Contracting
1.
Background
Publish What You Pay Indonesia (PWYP) agrees
to engage the registered accounting firm ‘the Accountant’ to perform a
compilation engagement and to report in connection with the Funding Agreement
No: GO OPEN 1017471 with Hivos concerning the project Open Contracting.
Compilation reporting shall be facilitated by registered Accountants and/or
Auditors.
Ethical principles governing the accountant’s
professional responsibilities for compilation engagements will include
integrity, objectivity, and professional competence and due care,
confidentiality, professional behaviour, technical standards and Independence.
2.
Subject and Objective
of the compilation engagement
The subject of the compilation engagement are
the project financial statements for Quarterly Financial Report for the period
December 2018 – June 2019.
The objective of a compilation engagement is
for the accountant to use their accounting expertise (as opposed to auditing
expertise) to collect, classify and summarize financial information. This will
entail reducing detailed project financial data to a manageable and
understandable form without a requirement to test the assertions underlying
that information.
A compilation engagement includes the
preparation of project financial statements but may also include the
collection, classification and summarization of other financial information..
Users of the project financial report benefit as a result of the accountant’s
involvement because the service has been performed with professional competence
and due care.
3.
Planning the
compilation engagement
The Accountant must discuss terms and scope of
the engagement with the partner (and the engagement team) and prepare an
engagement letter setting forth the terms and scope of the engagement. This
will include details of the nature of the engagement (that it is neither an
audit, nor a review therefore no assurance expressed); nature of information to
be supplied by the partner entity; basis of accounting; form and distribution
of the report.
The Accountant shall adequately plan the
compilation engagement well in advance of the work and ensure the execution of
the compilation engagement assuring the highest professional quality in an
economical and efficient manner and within the agreed timetable.
4.
Place & Time of
compilation engagement
The compilation engagement is to be carried out
in Jakarta between 24 June – 1 July 2019.
5.
Documents of reference
The following documents are to be
considered by the Accountant as basic references for performing the compilation
engagement:
- Project agreement;
- Budgets and project activity plans;
- Trial balance, detailed ledgers, cash books, bank statements – all the underlying documents related to the financial records or accounting system
- Financial and operational reports concerning the project/program which include a variance report
- Minutes of the board and project steering committee
- Any other documents the accountant deems to be necessary to enable them to compile the project financial report;
6.
Management
representation of full disclosure
The
Accountant shall obtain a management representation letter signed by the
management of the partner organization, certifying:
1)
The
organization's responsibility for the keeping of accounts and financial
documents that are correct, complete, fair, representing the true facts, in
conformity with the objectives of the project, the documents of reference
(description of the project, contracts, budgets, etc.) and national legislation
2)
That
all accounting records, supporting and other documents, minutes and any other
pertinent information necessary for the engagement be at the disposal of the
accountant
3)
Fact
that management is responsible for the accuracy and completeness of the
information supplied to the accountant for the completeness and accuracy of the
compiled financial information.
4)
Basis
of accounting on which the financial information is to be compiled and the fact
that it, and any known departures therefrom, will be disclosed.
5)
The
availability of any information and explanations, either orally or by written
confirmation, which might be required by the accountant in the execution of
his/her mandate
7.
Detailed compilation
procedures
The accountant should
obtain a general knowledge of the business and operations of the entity and
should be familiar with the accounting principles and practices of the industry
in which the entity operates and with the form and content of the financial
information that is appropriate in the circumstances.
A summary of the detailed
procedures is included. The accountant shall be guided by the International
Standard on compilation engagements 4410 (or other recognized standard) in
selecting the procedures for the engagement
8.
Closing meeting
After the completion of
the compilation engagement, the accountant shall hold a closing meeting with
the persons responsible for the project/program (directors) and the staff
responsible for accounting and reporting. The meeting shall address the results
of the compilation engagement.
9.
Reporting
A sample report for a
standard opinion is included. Reference can be made to International Standard
on compilation Engagements 4410 for sample wording of alternate formats of
compilation engagement reports.
The report should
include a statement that the engagement was performed in accordance with the
International Standard on Related Services applicable to compilation engagements
(or national standards and practices) ; a statement that the accountant is
independent of the entity; a statement that management is responsible for the
financial information compiled by the accountant; a statement that neither an
audit nor a review has been carried out and a paragraph (when considered
necessary) drawing attention to the disclosure of material departures from the
applicable financial reporting framework.
The compilation report
should be accompanied by a report to management which outlines key observations
and points of attention related to accounting and internal control.
10. Duration of work
The compilation
engagement is expected to take an average of five (5) working days. Draft
reports should be submitted by 27 June 2019 and final reports by 1 July 2019.
11. How to apply?
Interested parties must
submit a Curriculum Vitae (of the individual / team members) and a proposal
including budget to hr.sea@hivos.org
with cc to : membon@hivos-rosea.org
no later than 19 June 2019.
Please specify the position name you are applying
for “ Certified Accountant“ in the ‘subject’ line of your email.
Only shortlisted candidates will be notified.
For more information about Hivos Southeast Asia, visit
https://www.hivos.org/
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