We are pleased to announce yet another open position at Lestari Capital: Administrative Personnel.
I thank you in advance for forwarding this job announcement on to your colleagues.
Please
see below for an overview of this position. This position and other
open positions at Lestari Capital can also be found on our website: http://lestaricapital.com/
Our
Lestari Capital team is growing, so if you have any have questions
about this or other opportunities at Lestari Capital, please feel free
to contact me directly at: hello@lestaricapital.com
Our company
Established
in 2017, Lestari Capital PTE LTD is a Singapore-based company founded
to drive market-linked finance into tropical forest conservation and
restoration initiatives. The Lestari Capital team has spent the last 2
years working in consultation with the global agro-commodity, financial
and non-governmental sectors to develop a new finance vehicle, known as
the Sustainable Commodities Conservation Mechanism (SCCM), which links a
portfolio of high-quality projects to blended finance sources. Lestari
Capital specializes in identifying, vetting and financing
internationally certified projects that deliver verified conservation
and restoration impact, starting in Southeast Asia.
Position Overview
The Indonesia administrative personnel will have a hybridized role with the following responsibilities:
Accounting and Administrative Management
Primary roles:
· Compliance – Work with external service providers and regulators to ensure compliance with Indonesian compliance requirements.
· HR administrative functions
– Coordinate with business lines to assist with HR functions such as
recruitment, payroll, policy review, leave and time management.
· Corporate administration - Assist Chief Sustainability Officer and Chief Conservation Officer on their team administration matters
· Expenses –
Prepare expense claims, adhering to expense policy deadlines to
eliminate late fees and adhering to expense policy. Provide guidance and
answer queries on expense and procurement policies. Ensure all regular
invoices are collected and work with company’s accountant to ensure all
invoices are entered as part of book keeping process.
· Travel –
arrange and coordinate travel bookings, seeking the required approval/s
prior to booking, prepare travel itineraries for each trip, including
multi-leg, track and record all travel costs as needed or requested.
Research, assist in obtaining passports, visas etc. Adhering to firm
wide policy and tools.
· Customized communications and meeting support
- You will assist to draft communications, prepare correspondence or
documents using templates and per company’s standards. Manage
administration of meetings including issuing of invitations,
documentation collation, agenda preparation, monitoring of attendance,
circulation of agenda and pre-reading and minute taking. Assist in
collating monthly / quarterly reports from team members and provide
basic sanity checks on content and presentation coherence.
Secondary roles:
· Group level - Backup
for liaison with outsourced admin/accounting team, initiating bank
account transactions (invoices/fees/payroll etc) for group financial
matters , monitoring the day-to-day financial operations within the
company, such as payroll, invoicing, and other transactions for group
financial operations matters
· General -
Ensure adequate logistics set up (office space, communication channels)
for new starters in team and brief them on administration matters. Be
well versed and organise trainings on HR, Procurement and Expense
policies. Order business cards and other supplies/gifts/flowers when
appropriate. Initiate payment requisition process, seeking the required
approval/s from management. Manage renewal / account set up of software
licenses (MS Office, Websites, LinkedIn etc.)
· From
time to time, the role could also entail technical development tasks as
well as providing support for business development pipeline.
Qualifications
· Take ownership of enquiries, referring to the appropriate team member who can assist where necessary
· Preferably 1 to 2 years of experience in the business management field.
· Proactively update internal clients on progress of administrative matters
· Good command of written and spoken English
· Strong interpersonal and communication skills
· Proficiency in MS office applications
· Ability to multi-task as well as work independently and under pressure
· Strong organizational skills and is also a team player
· Detail oriented and possess initiative
· Ideally, you’ll also have
- Prior working experience in professional services organizations will be highly advantageous
- Able to comprehend complex business model and provides a comprehensive financial projection
- Experience in fast paced, start-up environments a MUST – be able to work comfortably under pressure, frequently changing landscape and tight deadlines
Personal attributes and competencies
· Good
personal organizational and priority setting skills, with the ability
to work effectively under time pressure and manage multiple priorities.
· Capable of working independently as well as being an effective team player, with initiative and creativity.
· Good
interpersonal and communication skills, with the ability to effectively
interact with people in a multi-disciplinary and multi-cultural
environment.
· Values
the sharing of information and continuous improvement in a cooperative
atmosphere of constructive evaluation and learning.
To Apply
Please include your name and the position in the subject line of the email and in the titles of all attachments. In cover letter please include this summary table:
Surname
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First Name
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Degree type (e.g. BA)
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Degree field
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Graduation Date
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Years of work experience
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Main expertise area
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Language fluency
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Nationality/Residency
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Availability
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