Vacancy: Admin Officer for Yayasan Project Hope

VACANCY

Admin Officer

Project HOPE is a global health and humanitarian relief organization, providing lasting solutions to health problems with the mission of helping people to help themselves. We are placing power in the hands of local health workers to save lives across the globe. Project HOPE is registered as Yayasan (Foundation) in Indonesia.

We are currently looking for candidates for the position

Position                             : Admin Officer

Location                             : Jakarta, Indonesia                   

Reports To                         : Finance and Admin Manager

ESSENTIAL FUNCTIONS:

1. Coordinate HR & administrative activities for activities of the office, at the direction of the Finance & Administration Manager;
2. Maintain office supply inventory, reorder supplies as well as equipment on a regular basis and coordinate with local vendors;
3. Assist in the payments due to office as well as program activities;
4. Maintain office file system;
5. Arrange travel & meetings and other duties as assigned by Finance & Administration Manager;

SPECIFIC FUNCTIONS:

1. Prepare and relay program related correspondence to local and international institutions as necessary;
2. Maintain program related documentation files in a well-organized system to provide help for the efficient management of programs;
3. Maintain personnel files in a well-organized system and coordinate with the employment and insurance institutions;
4. Assist with the maintenance of an up to date inventory of Yayasan Project HOPE’s equipment and vehicles(if any);
5. Examine the payment requests including advance settlements, reimbursement, office bills and contract payments before the execution of payment;
6. Maintain personnel database and personnel assignments such as: administrate vacation days, compensation time, sick leave and other human resources related issues under guidance of Finance & Administrative Manager;
7. Assist with procurement process such as: services, supplies and equipment
8. Assist with the travel and meeting arrangements for activities of Yayasan Project HOPE

REQUIREMENTS:

1.       Bachelor degree with a minimum of 5 years of experiences performing similar duties as Admin Officer.

2.       Working experience in Local NGO or international donor-funded project in Indonesia is prefered.

3.       Hard working and attention to detail is essential.

4.       Skills in Microsoft Office and email.

5.       Excellent organizational, communication, and interpersonal skills.

6.           Excellent time management skills and ability to multi-tasking and prioritize work

7.       Fluency in Bahasa Indonesia and proficiency in written and oral English required

Application Deadline: Last date of receiving applications is June 12, 2020. However, Interviews will be conducted on a rolling basis and the position will be filled as soon as there is a suitable match. Hence, interested candidates are encouraged to apply at the earliest

Application Process: Interested candidates should send a Covering Letter (with expected salary), mentioning the job title in the subject line along with their recent CV as a word/pdf document attachment to email: yphjakarta@gmail.com