The United Cities and Local Governments (UCLG)
is a worldwide association of local governments and the officially recognised
voice of local governments by the United Nations. UCLG
was established on 1 January 2004 and is headquartered in Barcelona, Spain. UCLG is an
amalgamation of International Union of Local Authorities (IULA), United Towns
Organisation (UTO), and World Association of the Major Metropolises
(METROPOLIS) set up in Ghent (Belgium) in 1913, in Aix-les-Bains (France) in 1957 and
in Paris (France) in 1985, respectively.
Following this unification, UCLG
ASPAC was established in Taipei on 14 April 2004, as the new entity of IULA
ASPAC. UCLG ASPAC’s Secretariat is hosted by Provincial Government of Jakarta. UCLG ASPAC
is the largest regional section of UCLG. It
has linkages to more than 7,000 cities and local governments and
represents well over 3.76 billion people - more than half of the world
population - and incorporates economically fast developing countries such as
China, India, and Indonesia.
UCLG ASPAC is the key knowledge
management hub on local government issues in the Asia-Pacific region. It
promotes democratic local government, supports cooperation between cities,
local governments and their associations, and facilitates programmes, network
and partnerships to develop the capacity of local governments and the
associations. Moreover, UCLG ASPAC represents local governments politically
within the international community, and with the United Nations and its
agencies. It also promotes inclusive societies which safeguard equality, social
and economic justice, and sustainable community development.
In the wider context, UCLG
ASPAC works closely with cities and partner organisations, to promote various
aspects of people’s well-being including on: local economic development, public
space, disaster risk reduction, climate change, gender equality, SDGs localisation
and overall urban development. Furthermore, UCLG ASPAC serves as official
secretariat or focal point of regional mechanisms such as the ASEAN Mayors
Forum (AMF), the Asia-Pacific Local Governments (APLG), and the Global Covenant
of Mayors for Climate & Energy for Southeast Asia (GCoM SEA).
Following the
expansion of its Secretariat and to support the increased cooperation of cities
and local governments, UCLG ASPAC is inviting professional and dynamic people
to fill in the newly created and opened positions. UCLG ASPAC is recruiting a Member
Services Assistant to work under the Division of Communications and Member
Services. The Assistant will provide an overall support the work of Member
Services Coordinator to ensure efficient, effective and timely communications
and coordination with members and partners including in the preparation of the
8th UCLG ASPAC Congress in Zhengzhou, China, in April 2021.
Key Duties:
1.
To
provide overall administrative and organisational support to the MS Coordinator,
including the coordination and communication with members and partners,
statutory meetings, on-/off-line surveys, seminars, workshops and missions;
2.
To
assist in the development and maintenance of the Member Services’ contact
database and ad hoc reports;
3.
To
assisting in conducting research, compiling information and data analysis to
support the development of UCLG ASPAC’s Organisation Profile and Members’ Needs
Assessment;
4.
To
liaise with staffs in other Divisions on matters or activities related to the Member
Services matters;
5.
To
provide support to the drafting of reports related UCLG ASPAC activities
including meeting documents, seminars, workshops or conferences attended (where
applicable);
Qualifications:
v Education:
-
have
an educational background in the fields of political science, public
administration, development, international relations, and/or other related
areas.
-
University
degree in political science, development,
public administration, international relations, and/or other related areas.
Experience:
-
Minimum 3 (three) years of professional experience working in communications position, development field, marketing,
or similar role;
-
Experience in relationship-building
with strong cross-cultural sensitivity and ability to interact with UCLG ASPAC
members (local and regional governments) and partners from diverse backgrounds;
-
Experience in working with local governments,
international organizations and the private sector, particularly in fostering
multi-stakeholder partnership and collaboration;
-
Ability to prioritise and execute complex assignments,
well-organized, and can work independently and deliver high-quality work on
tight deadlines;
-
Ability to communicate clearly and
effectively (oral and written).
v Language:
-
Fluency
in written and spoken English and Bahasa Indonesia.
v Computer skills:
-
Proficiency
in information and database management, MS Office, website management, social
media management.
v Other skills and competency:
-
Familiarity
with contact database, report writing and openness to expanding skills in this
area;
-
Service-minded
and ability to swiftly respond to members’ requests for support in an
effectively manner;
-
Ability
to facilitate information flows among various divisions in a large
organization;
-
Ability
to manage multiple tasks and deliver outputs within specified/short time
frames;
-
Strong
analytical, communications, and interpersonal skills;
-
Detail
and result-oriented, proactive, attention to high-quality outcomes;
-
Ability
to understand and effectively use information and data;
-
Ability
to work in a team and as an individual.
Supporting
Team
S/he will be directly supervised by the Member
Services Coordinator and indirectly by Secretary-General of UCLG ASPAC
How
to apply
* Please
submit the application Letter and CV in English
* Submit the
application to recruitment@uclg-aspac.org
* Only the qualified candidate will be contacted.
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