Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but this is often suppressed by poverty, violence, exclusion and discrimination, and its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood and we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
Yayasan Plan International Indonesia is presently implementing its Country Strategy 4 (CS 4) covering fiscal year 2017 to 2022, where the country objective has been defined as “to identify and facilitate the removal of obstacles that prevent children from enjoying their rights and participating fully in Indonesian society”. This goal will be achieved by providing technical support and implementing quality programs and projects through partnership. An effective and efficient communications strategy is a must for Plan Indonesia to share the outcomes of these projects to influence different actors, especially state authorities and to position Plan’s profile within and outside at different levels – starting from community, sub district, district to national, regional and international levels.
Cash Management
- Perform day-to-day responsibilities including bank reconciliations, payment runs, invoice settlement, direct debits, and cash collection.
- Check, verify and reconcile bank deposits and bank payments.
- Ensure that sufficient funds are available to meet ongoing operational and capital investment requirements.
- Prepare cash flow forecasts, perform month-end close entries, and manage the processing of inter-company funding.
- Reconcile monthly paid data files between banks and books to create outstanding cheque lists.
- Maintain vendors’ banking information database up-to-date in SAP and banks (liaise with Logistic and Procurement team) and ensure the database is clean.
- Execute the monthly close process for all cash transactions and accounts.
- Perform opening and closing of cash daily.
- Confirm income receive and raise remittance advice to NOs (National Office) and International/ Local Donors.
- Prepare and communicate all previous day banking activity to other business units and PUs.
- Respond and resolve vendor problems, grievances and issues relating to payment service.
- In collaboration with Finance Controller, develop effective fund request mechanism and cash flow forecasting tools to ensure proper review was conducted before submitted the request to GH (Global Hub).
Financial Reporting and Analysis
- Prepare Bank Target Balance report on monthly basis.
- Reconcile all YPII bank accounts to general ledger and prepare Bank Reconciliation report on monthly basis.
- Review monthly IGF and funding budget produced by Grants Finance team and GH and coordinate movement of funds to CFM.
- Produce monthly cash flow statement.
- Check month-end valuation and reconciliation of all derivatives.
- Year-end closing and consolidation and manage the year-end bank confirmation.
Bank Relationship Management and Account/Contract administration
- Support CFM (Country Finance Manager) to maintain banking relationship with banks.
- Review and analyse bank service charges report.
- Analysis of exchange rates on FX transactions to ensure that pricing is in accordance with bank arrangements.
- Prepare foreign exchange analysis.
- Maintenance of all contractual document for YPII banking arrangement.
- Managing bank accounts, including update threshold & authority approval.
- Ensure that appropriate procedures are in place for the update of users who leave or change positions.
Payment Issuance
- Perform banking operations including wire, ACH and intercompany transfers.
- Implement banking systems that reduce cash float and improved weekly cash availability.
- Ensure no interruption of payment service during public holiday or when bank token holders are not available to release payment.
- Reviews the preliminary and final payment registers for cheque, international wire, electronic fund transfer (EFT) and automated clearing house (ACH) payments.
- Principal signing officer for the review and transmission of payments for cheque, international wires and EFT-ACH payments and payroll.
- Transmits payment batches from YPII to the bank.
- Support the CFM to develop payment service standards (in collaboration with Finance Controller) and a calendar of payment issuance by payment type to ensure that service providers, external clients and stakeholders are aware of the frequency of payment batches.
- Monitors problems or issues with payments, i.e. service requests, and ensures they are investigated and resolved.
- Reviews and certifying petty cash transactions.
- Liaise with Logistic and Procurement teams and Finance Coordinator to ensure vendors are paid on time.
Other Tasks:
- Ensure appropriate financial controls processes, procedures and systems are in place and adhered to in the Country Office.
- Support the Finance Controller in the event of audit exercises.
- Involve in improvement and follow up finance-related audit actions.
- Perform other related duties as requested by Finance Controller.
Internal relationship
- Finance and Admin Project: Coordination and collaboration related with cash management, cash flow and payment issuance.
- PIAMs and PSO Manager: Coordination and collaboration related with cash management, cash flow and payment issuance.
- Fundraising Accountant: Coordination and collaboration related with local received income.
- Senior Project Finance: Coordination and collaboration related with IGF, grants forecast, and funding budget.
- Logistic and Procurement team: Coordination on vendor payment.
External relationship
- Bankers: Coordination on banking arrangement (updated threshold and bank facilities), transaction processes, and audit requirement.
- Insurance Company: Coordination on pension fund management arrangement.
- Tax Office: Coordination on corporate tax obligations and reporting required for the organization.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Essential
- Bachelor’s degree in Accounting, Commerce or Finance.
- At least 6 years’ relevant post qualification experience.
- Working knowledge of written and spoken English.
- Experience in short term liquidity management across multiple currencies, facilities and bank accounts.
- In depth knowledge of financial treasury systems, financial management and reporting.
- Proficient in computer skills and use of relevant software and other applications, e.g. word-processing, spreadsheet and advanced excel, database, web-based system.
- SAP or ERP Microsoft 365 experience would be preferable.
- Problem solving.
- Customer (internal parties and external parties) service oriented.
- Coaching skills and ability to communicate treasury and financial concepts and tasks to finance and non-finance staff
Desirable
- Strong management skills
- Analytical thinking
- Ability to work in a multidisciplinary and multicultural environment
- Strong team-building and motivational skills
- Strong negotiating, facilitating and influencing skills
We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy.
As an international child centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Yayasan Plan International Indonesia believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.
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