HR and Operations Assistant

 

Title: HR and Operations Assistant 

Project: USAID Ber-IKAN Activity 

Location: Jakarta, Indonesia 

Reports to: Office Manager (Primary Supervisor) 

                     Director, Finance and Operations (Secondary Supervisor)

 

GENERAL DESCRIPTION  

Company Description  

Resonance is a global consulting firm that delivers market-based solutions to address the world’s toughest challenges.  

  

We work with changemakers in the private sector and the international development community to solve wicked problems and promote market opportunity. We specialize in developing partnerships, innovation, sustainable business models, and impact finance that drive impactful results.  

Across our work, we integrate diverse voices and perspectives, and promote collaboration across sectors and up and down the chain—from the field to the boardroom. Throughout, we translate client ambition into action and impact on the ground.  

  

Project Description 

Resonance is seeking candidates to serve as the Administrative Assistant for the USAID/Indonesia Ber-IKAN Activity, a five-year project operating until July 2027. The Collaborative Fisheries Management or “Ber-IKAN” Activity seeks to advance Indonesia's self-reliance to protect marine biodiversity by improving sustainable and equitable management of fisheries. It contributes to the 2020-2024 USAID Indonesia Country Development Cooperation Strategy, and focuses on the following four main objectives:  

1.       Improved adoption of and compliance with evidence-based fisheries policies for priority fisheries.  

2.       Strengthened small-scale fisheries governance.  

3.       Increased government and market-based incentives for sustainable seafood products.   

4.       Improved protection of ETP marine species affected by fishing practices.  

 

RESPONSIBILITIES/ESSENTIAL FUNCTIONS 

·       Assist Office Manager and DFO in any recruitment process of STTA and LTTA staff.

·       Make sure all the on-boarding staff (LTTA and STTA) have the required approval from both Home Office and USAID.

·       Ensure all staff are registered with BPJS health & employment (Monthly and annually).

·       Make sure timesheets from all staff are available, completed correctly, approved by supervisors and submitted on time.

·       Track staff leave.

·       Handle health insurance claim and submission to the health insurance provider.

·       Prepare employment agreements for new hires or extensions, including ensuring their registration with project’s health insurance carrier; BPJS health & pension; and finance department for payroll administration.

·       Register all definite contracts in Labor Office.

·       Monitor and collect the annual performance Review submission.

·       Update with latest Manpower Regulations.

·       Undertake other assignments consistent with the above that may be given from time to time.

QUALIFICATIONS: 

·       BA or BS degree or equivalent experience 

·       3+ years of HR/ Admin experience 

·       Experience with USAID human resources policy and regulations is preferred 

·       At least one year of logistics experience 

·       Ability to apply laws, regulations and instructions and interpret Resonance and USAID policy 

 

APPLICATION SEND

 

Interested applicants are invited to send their CV to 

ber-ikanrecruitment@resonanceglobal.com. Please send applications no later than

March 6, 2023.  Applicants are instructed to write “HR and Operations Assistant Application – NAME” as the Subject line of their email. 

 

We regret that we are unable to acknowledge receipt of all applications and only shortlisted.

candidates will be notified.