Executive Assistant

Job Purpose and Background in summary

Are you passionate about communications and the environment? Are you looking for a role that uses your skills in strategic communications to make a difference? CDP has a unique opportunity to offer an experienced and ambitious senior communications professional. You will work with our highly skilled and motivated communications team at our London headquarters, leading on and delivering our external communications strategy and tactics.

If you want to make your mark in a professional and fast paced business-facing charity, this is the role for you. A results-oriented self-starter with strong interpersonal skills and a track record in communications, you will work with and support the communications strategy of our UK teams, global offices and Executive Management team. This is a high profile, collaborative role with huge potential to increase the impact of CDPs work.

About CDP

CDP is an international non-profit that drives companies and governments to reduce their greenhouse gas emissions, safeguard water resources and protect forests. Over 18,700 companies and 1,150 cities, states and regions disclose their environmental data to CDP. Growing over two decades, our platform is one of the richest sources of information globally on how companies and governments are driving environmental change. By working with institutional investors with assets of US$130 trillion and major purchasers with over US$6.5 trillion in procurement spend, we leverage investor and buyer power to motivate companies to disclose and manage their environmental impacts. Visit http://www.cdp.net or follow us @CDP to find out more.

Key tasks and responsibilities

• Providing proactive day to day support and diary management, email correspondence management and inbox prioritisation. This includes liaising with all relevant parties, arranging and administering meetings, and making relevant travel and accommodation arrangements.

• Organising and administering meetings, this may include but is not limited to:

- Scheduling meetings at a time and date that is convenient to all parties. Work with your Director to agree and disseminate the agenda

- Liaising with appropriate external contacts and internal teams

- Booking rooms and organising and laying out refreshments

- Collating, circulating and printing papers in advance of the meeting

- Minuting the meeting and agreeing with chair before disseminating them (noting that some meetings may be confidential in nature.)

• Provide administrative support for the ELT member(s) direct reports as necessary

• Accurately draft and prepare presentations and reports. Ensure that all documents are formatted as per brand requirements and delivered in a timely manner.

• Research external meetings or conferences and brief the ELT member(s) on the organisations and people they will be meeting

• Providing project administration support and manage sensitive pieces of work relating to the ELT

• Working closely with HR and your ELT member(s) around any recruitment/departure transitions/training needed within your team.

This role profile is not exhaustive and is subject to review in conjunction with the yearly performance review cycle.

The precise description of your job may be varied from time to time and you may be required to carry out other duties as necessary to meet business needs

Required experience and skills:

Essential:

• Demonstrable experience of working with and supporting C-suite, senior manager or board member with at least a minimum of 4 years’ experience in a similar role, ideally in a medium or large size organisation

• Excellent communication skills, both verbal and written, especially with the confidence to arrange high-level meetings.

• Be efficient, with excellent attention to detail

• Great organisational skills with ability to manage own time and multitask

• Ability to work well and remain calm under pressure, especially in complex situations or uncertainty

• An understanding of the need for complete confidentiality and professionalism

• Demonstrate the ability to exercise compassion, empathy and assertiveness when situations demand.

• Strong IT skills including Microsoft Office Suite to include - Microsoft Word (including mail merge), Excel, Internet, PowerPoint

• Personable with the ability to build and maintain good relationships with all levels of staff

Desirable:

• Flexible approach to work

• Ability to work proactively with minimum supervision

• Willing to learn and deal with areas outside existing personal expertise

• Thrive on challenges and able to meet deadlines

• Have the ability to understand a broad range of business activities

• An interest in the environment, sustainability and our work

• Be a strong team player and show willing to support your EA team

Please note: No travel is required for this role, you will be based at our Indonesia office. Flexibly to work from home should be agreed with your ELT member(s).

Salary and benefits: salary is dependent on experience. As well as this we provide 24 days holidays+ public holidays, the opportunity to work flexibly and many others. The candidate will work 5 days per week.

Applicants must be eligible to work legally in Indonesia.

Before you apply We’ll only use the information you provide to process your application. For more details on how we use your information, see our applicant’s privacy notice. By emailing us your CV and covering letter, you are permitting CDP to use the information you have provided for recruitment purposes.

How to apply:

Application submission: Interested candidates should send a copy of their resume along with a cover letter outlining their suitability for the role to hr.hk@cdp.net with “Executive Assistant to ELT members, First Name, Last Name” in the subject line.

We are recruiting on an ongoing basis, but the final application deadline is 24th March 2023.

If you do not hear from us within 14 days of the deadline, please assume your application has been unsuccessful on this occasion. Please note that we only provide feedback to shortlisted candidates.